timemgmt_07

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A.Mackenzie: The Time Trap
Tom E. Norris, MD 3/07
FIVE of the MOST POPULAR “TIME ROBBERS” (with cures)
• • • • • Management by Crisis Inadequate Planning Attempting Too Much Drop-In Visitors Procrastination
Tom E. Norris, MD 3/07
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Two time fallacies:
• We’re going to have more time at some unspecified future date than we do now--‖I’ll do it next week‖, etc • We can somehow save time---in reality you have all that you are going to get
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DO YOU HAVE CONTROL OF THE EVENTS IN YOUR LIFE??
NO CONTROL
TOTAL COND 3/07
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EVENT(rate 1-5--5=total control, 1= no control):
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TIME MANAGEMENT:
A Key Survival Skill for Busy Faculty
TOM E. NORRIS, MD Vice Dean for Academic Affairs Professor of Family Medicine Adjunct Professor Medicine, Medical Education, and Health Services University of Washington School of Medicine
Tom E. Norris, MD 3/07
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CONTROL
• There are events we can control • There are events we can’t control • There are events we can’t control, but believe we can (mostly other people) • There are events we can control, but believe we can’t---------this is often dependent on our NEED to control them
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In other words. . .
•As you control the events in your life, you feel better about yourself •As you feel better about yourself, you are more productive •The increased productivity gives you more control—
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Tom E. Norris, MD 3/07
Drop-In Visitors (Interruptions)
• Types:
– Unnecessary Interruptions – Necessary Interruptions – Untimely Interruptions
• Pointed Question: ―What can I do for you today?‖ • Schedule one-to-one meetings with those who frequently interrupt you
Tom E. Norris, MD 3/07 7
BASIC APPROACH TO TIME MANAGEMENT
Decide you will CONTROL your time IDENTIFY, UNDERSTAND, & DEFEAT your TIME ROBBERS
PLAN: Goals; Priorities; Ideal Day
Tom E. Norris, MD 3/07
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Inadequate Planning
• Create:
– – – – – Long-Term Goals Objectives Project Plans Monthly Plans Daily Plans
• Use ―Planner‖ • ―If you fail to plan, you plan to fail’
Tom E. Norris, MD 3/07 12
Branden’s Productivity Tri-Quation
EVENT CONTROL
PRODUCTIVITY
SELF-ESTEEM
Tom E. Norris, MD 3/07
Branden, Nathaniel L.:The Psychology of Self-Esteem
Tom E. Norris, MD 3/07 19
Attempting Too Much
• Causes:
– – – – Need to Achieve Insecurity Failure to Delegate Unrealistic time estimates – Not knowing how to say NO – Lack of organization – Perfectionism
Before it lies the unknown hour, In darkness and beyond thine power. One hour alone is in thine hands, The one on which the shadow stands.
Poem inscribed on a sundial at Wellesley College
Tom E. Norris, MD 3/07
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Management by Crisis
• ―Crisis of the week‖ • Need for organizational or institutional or group goals and planning. • Need for consistency • Not always avoidable, but there is always a cost
Tom E. Norris, MD 3/07 4
WHAT IS TIME???
Tom E. Norris, MD 3/07
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A FEW DEFINITIONS:
• Newton: Time is absolute--it occurs whether the universe is here or not. • Leibnitz: Time is merely the order of events, not an entity itself. • Einstein: Time has no independent existence, apart from the order of events by which we measure it. • Webster’s Dictionary: Time is a continuum in which events succeed one another from past through present to future
Tom E. Norris, MD 3/07
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The Twenty Biggest “Time Robbers”
• • • • • • • • • • • Management by Crisis Telephone Interruptions Inadequate Planning Attempting Too Much Drop-in Visitors Ineffective Delegation Personal Disorganization Lack of Self-Discipline Inability to Say NO Procrastination Meetings • • • • • Paperwork Leaving Tasks Unfinished Inadequate Staff Socializing Confused Responsibility or Authority Poor Communication Inadequate Controls and Progress Reports Incomplete Information Travel
Tom E. Norris, MD 3/07 21
Procrastination
• Types: – Conscious procrastination--we are aware of our actions – Unconscious procrastination--we are unaware • Strategies: – Set a deadline – Do the most unpleasant part first – Make a game of it – Build in rewards – Pace yourself
START where you are—CREATE an Action Plan
Tom E. Norris, MD 3/07 8
BASIC PRINCIPLE: