Garment PP meeting guideline

PRE PRODUCTION MEETINGS

GUIDELINES

Clothing Only

August 2009

Version 1

Pre Production Meetings

Guidelines

Contents

Introduction

P. 3

Meeting Details

P. 4

Meeting Arrangements P. 4 Attendees

P. 4

Meeting Requirements P. 5 Meeting Procedure P. 6 Minutes

P. 6

Meeting Paperwork P. 7 Special Points to Review in Meeting P. 8

Pre Production Check List P. 8 Styling/Artwork concerns P. 9

Construction Comments P. 9

Workmanship Comments P. 10 Critical Area Comments P. 10 Children’s wear Critical Area Comments P. 11

Packaging and Labeling P. 11-12

Additional Comments P. 12 Production Sample

P. 12

Final Inspection

P. 12

Signature

P. 12

INTRODUCTION

This manual has been produced as a clear point of reference for our Tesco PT and suppliers in order to create a uniform pre-production meetings process across the whole supply base.

All Tesco products must now undergo a pre production meeting conducted by Tesco PT team .This applies to initial orders only.

The information in this manual is very comprehensive but it is not definitive and is subject to change.

Suppliers are responsible for their own quality standards. Suppliers must perform their own in house pre production meetings. It is the main responsibility of the supplier to ensure product quality conforms to Tesco requirements

If you have any queries on the contents of this manual please contact your relevant PT or TM.

Arranging Meeting

It is the responsibility of the Tesco PT technologist to contact the supplier and arrange the location, date and time for the pre production meeting

The meeting should be held at one of the following locations – these are listed in order of preference:-

•At suppliers factory

•At suppliers office

•At Tesco office

Ideally all meetings should take place approximately 2 weeks after approval of Red Seal sample. However, if this is not possible then a more appropriate date should be agreed between the Tesco PT technologist and supplier.

Attendees

People to be present at meeting are:-

•Relevant Tesco PT and (if possible) TM

•Relevant Tesco merchandiser

•Supplier merchandiser

•Supplier QA technologist

•Supplier QC

Meeting Requirements

Each meeting attendee should bring with them the following information:- •Relevant Tesco PT

Blank meeting minutes and any updated information since approval of Red Seal sample Tesco PT must complete all basic information on the minutes prior to meeting:- Meeting date, style number, etc.

•Relevant Tesco merchandiser

Product File, including:-

o Approved lab dips,

o Approved base fabric hanger and test report

o Contract

o Size and quality breakdown

o Wash panel

o Approved WEB PDM paperwork inc. size chart and approval comments

o Approved trims

o Any buyer and supplier critical comments

•Supplier merchandiser

Approved Red Seal sample or reference sample

Trim Cards

Production schedule

Lead time information for fabric, trims etc.

Any outstanding submissions for approval e.g. Wash panels etc •Supplier technologist

Any technical information required e.g. patterns, print position information etc.

•Supplier QC