精编商务英语___信件写作格式.ppt
英语作文书信写作格式与技巧PPT课件
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（2）抱怨：
I am writing to complain about the poor service at your dining-room./ I wish to make a complaint about…/ I am writing to draw your attention to….
（二）信纸格式： 日期：本月份的缩写 称呼（后面的标点是逗号,冒号）:Dear Sir or Madam,
To whom it may concern,
正文：空4个字节或者顶格写，段与段之间空行） 签名：sincerely yours
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▪ 书信写作的五点要求： 1、开门见山说意图 2、咨询/ 建议1、2、3、 3、不同内容可分段 4、感谢客气不可少 5、期待回信成老套
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（3）致歉：
I am writing to you because I am unable to…./ I am terribly sorry that…./ I would like to express my apologies for not being able to….
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4）询问： I would like to obtain /request/seek/inquire some information about…
forward to hearing from you.
Yours faithfully, William Jeremy Smith
26
Mail box No.23, GX university Nanning, Guangxi , China 27 Dec, 2007
Writing—Practical Writing
英文书信及信封格式课件
letter
Salvation
Use a formal or information sales depending on your
01
The basic format of English letters
Letterhead
Location
Letterhead should be placed at the top center of the letter paper
Content
It should include the sender's full name, company name, address, phone number, fax number, and email address
04
Tips for Writing Letters
Opening Writing Techniques
Greetings
Start with a warm meeting, such as "Dear [Name]," or "To
Whom It May Concern."
Introduction
Informal letter writing style is used for personal and case occurrences, so as letters to friends and family
The language used in information letters is more casual and relaxed, with less attention to grammar and punctation
【英语学习】商务信函写作格式及开信封PPTppt模版课件
China National Linght Industrial Products
Imp.&Exp.Co
82 Dong An Men Street,Beijing,China
Tel:010-3366666 E-mail:dog@
Fax:010-555567
Post Code:2345
Chinese Color TV Sets
Thank you for your inquiry of Oct.10 about our Color TV Sets.Here we enclose our catalogues
and price list for
your reference.
In case of your requiring further information,please fax us.We look forward to hearing from you soon.
The letterhead is in the middle
The first line of each paragraph forming the body of the letter is indented for two to several spaces.
The complimentary close and the signature are also on the right hand side in line with the date
Products Imp.&Exp.Co signed )
Yours sincerely China National Linght Industrial
(hand-
Jiang Dawei
英文电子邮件的格式(课件PPT)
多个收信人地 址用半角的逗号 或者分号隔开。
6/64
商务英语电子邮件的格式(3/16)
Subject – 主题 (1/3)
1. 主题 (Subject) 框的内容应简明地概括信的内容 ，短的可以是一个单词，如 greetings；长的可以 是一个名词性短语，也可以是完整的句子，但长度 一般不超过35个字母。
NO： detailed calculation
9/64
商务英语电子邮件的格式(6/16)
Salutation -- 称呼 (1/4)
根据发信人的具体情况以及发信人与收信人之间 的关系而定。
1. 在同辈的亲朋好友或同事之间可以直呼其名，但
对长辈或上级最好使用头衔加上姓。
Tom Hanks
Dear/Hi Tom Dear Mr Hanks
12/64
商务英语电子邮件的格式(9/16)
Salutation -- 称呼 (4/4)
6. 如果没有名字，或者是很正规的邮件，则可用：
Dear Committee Member: Dear Meeting Planner:
Dear Colleagues: Dear Madam or Sir:
Dear Purchasing Agent:
Salutation -- 称呼 (3/4)
5. 老外的名字有时有Jr. 或 Sr., 罗马数字I，II等 Martin Luther King, Jr. George Bush Sr. John Parker, Sr. is the father of John Parker, Jr. George VI When George VI died, Elizabeth II succeeded to the throne.
《英文书信格式规范》课件
Indenting and paragraph breaks
Master the art of indenting paragraphs and effectively using breaks for better readability.
Use of capitalization and punctuation
set the appropriate
crucial for effective
tone.
communication.
II. Basic components of an English letter
Heading
Explore the purpose and placement of the heading in an English letter.
《英文书信格式规范》 PPT课件
讲解《英文书信格式规范》PPT课件，将帮助大家了解英文书信写作，并引导 你们写出规范、得体的英文书信。
I. Introduction to English letter writing
1 Purpose of
writing a letter
Understand the reasons and benefits of writing letters in English.
V. Tips for writing effective letters
1 Choosing appropriate
language and tone
Discover how to select the right words and tone to convey your message effectively.
Informal letters
英文商务信函格式课件
Daily Business Letters
Introduction: Daily business letters are routine communications used to maintain and enhance business relationships. Keep the tone professional, yet friendly.
The format of English Business Letters depends on the purpose of the letter and the relationship between the sender and the recipient. There are various formats such as Block Format, Modified Block Format, andIndented Format, to name a few. It is important to choose the appropriate format based on the occasion and the level of formality required.
Key Points
Acknowledge the customer’s concern or complaint in a prompt and empathetic manner.
Clearly state the steps being taken to resolve the issue, including any investigation or follow-up required.
Contract related letters
商业信函英语作文格式
商业信函英语作文格式（中英文版）Dear [Recipient"s Name],I am writing to you on behalf of [Your Company Name], to express our interest in establishing a business partnership.We believe that our companies share similar values and a mutual desire for success, making us ideal candidates for collaboration.尊敬的[收件人姓名]，我代表[您的公司名称]给您写信，希望能够表达我们对于建立商业合作的浓厚兴趣。
我们认为，我们公司与贵公司在价值观上有诸多相似之处，并且双方均怀有对成功的共同追求，这使我们成为理想的合作伙伴。
As we delve deeper into the market trends and demands, we recognize the importance of joining forces with a reputable and innovative company such as yours.Our mutual collaboration can lead to a synergistic effect, allowing both parties to benefit from shared resources and expertise.随着我们对市场趋势和需求的深入洞察，我们意识到与贵公司这样享有盛誉且富有创新精神的企业携手合作的重要性。
我们的共同努力能够产生协同效应，使双方都能从共享资源和专业知识中获益。
We propose a meeting to discuss potential areas of collaboration and explore how our respective strengths can complement each other.Please let us know your availability, and we will arrange a convenient time andlocation for the meeting.我们提议召开一次会议，讨论可能的合作领域，并探讨我们各自的优势如何相互补充。
贸英语写作课件Unit1商务信件格式
Specify the department or company that the recipient works for.
Body Format and Content
Introduction
Briefly introduce the purpose of the letter.
要点三
Show gratitude
If applicable, express gratitude for the reader's time and consideration, emphasizing the importance of the matter at hand.
Clear structure and rigorous logic
Tail
Consists of the sender's name, title, signature block, and contact information. It is usually placed at the bottom of theation
errors before sending it out. Use a professional writing style to
maintain a high level of communication.
Expressing politeness and professionalism
要点一
Use formal language
End the letter with a brief summary of the main points covered or a clear request for action or further communication.
贸英语写作课件Unit1商务信件格式-PPT精选文档
Section1 The Basic Principles of Business Letter Writing (商业书信的基本写作原理) "You-attitude " is not so simple as only to use "you" instead of "I" or "we " , what works is rather the writer's spiritual attitude . Another thing , remember to emphasize the positive , pleasant facts , stressing what can be done and focusing on ideas that help to form favorable impressions on you. This can be seen clearly from the following examples : A. (poor) Apparently you misunderstood our order . Anyway you shipped the wrong thing . B. (better) Apparently our instructions are not clear , with the result that the wrong article was shipped .
本课程的目的是学习外贸业务书信的标准格式， 了解通过哪些途径来发展新客户，开拓新市场， 如何进行询购某商品，怎样报盘和还盘，怎样 灵活运用付款方式，如何做到重合同守信用， 怎样去审查信用证，做到不出差错，在理赔和 索赔中做到有理有利有节；学会拟写信函和电 传传真的写作技巧。
商务英语信函格式英文信件格式
商务英语信函格式英文信件格式商务英语信函格式英文信件格式通常情况下，公司都会专门印制带有信头的信笺纸，包括发信人的姓名，地址，电话，传真等。
当我们撰写传统信件时，直接使用这种信笺纸就可以。
2、编号(写信人的名字缩写)和日期The sender name and the date这部分内容是为了方便今后查询信件用的。
3、封内地址The inside address这里就是指收信人的姓名和地址，一般写在信笺的左上方。
收信人名称地址的格式和信头的格式相同，但必须把收信人的姓名一并写出。
另外，如果不是完全公事化的书信往来，或者已经从公事的关系渐渐发展成为带有私人性质的友好信件往来，由于称呼这一栏的内容已经说明了收信人的身份，所以可以不必填写封内地址。
4、事由The subject heading事由也就是我们通常说的主题，可以直接写明信件的重点，让人不必读完全信才了解到信的内容。
所以事由要写得简明扼要。
5、称呼The salutation指对收信人的一种称呼。
较常使用的有Dear Sirs, Dear Madam, Dear Mr. XX,。
称呼后面的标点，一般使用逗号。
称呼里的第一个字母要大写。
6、开头语The open sentences开头语没有统一的格式，但习惯上先用客套的语句把收到对方来信的日期，主题及简单内容加以综合叙述，使对方一目了然这是答复哪一封去信的。
如果是第一次通信，也可以利用开头语作必要的，并表明目的要求。
开头语一般与正文分开，自成一节，要求简单明了。
7、正文The body of the letter信的主体。
一封信件的优劣，完全要看正文写的好或坏。
我们会在后面继续讨论写作商务信函的一些技巧、规则。
8、结尾语The complimentary close结尾语一般用来总结文本所谈的事项，提示对收信人的要求，如希望来信来函定货，答复询问等，另外也附加一些略带客套的语气。
正文结束后，另起一段写结尾语。
《英文信件格式》课件
英文信件的构成
括称呼、正文内容、 结束语等
结尾：包括签名、日期、地址 等信息
附件：如果有附件，需要注明 附件名称和数量
信头和信尾
信头
•
写信人姓名和地址
•
收信人姓名和地址
•
写信日期
•
主题或标题
•
称呼语
•
正文
•
结束语
•
签名
•
附件
•
抄送
•
保密等级
•
紧急程度
邀请和回复
邀请信：开头问候，正文说明邀 请目的、时间、地点等，结尾表 达期待回复
邀请信：开头问候，正文说明邀 请目的、时间、地点等，结尾表 达期待回复
添加标题
添加标题
添加标题
添加标题
回复信：开头感谢邀请，正文表 达接受或拒绝邀请，结尾再次感 谢并期待见面
回复信：开头感谢邀请，正文表 达接受或拒绝邀请，结尾再次感 谢并期待见面
YOUR LOGO
THANK YOU
汇报人： 汇报时间：20X-XX-XX
•
主题行
•
信封
•
邮戳
•
回信地址
•
邮编
•
电话
•
电子邮件
•
网址
•
社交媒体账号
•
附件清单
信尾
结束语：如 "Sincerely,"
"Best regards,"
" Yo u r s f a i t h f u l l y, " 等
签名：手写签 名或电子签名
职位/职称：如 " M a n a g e r, " " D i r e c t o r, " " P r o f e s s o r, "
商务英语书信写作ppt课件
称呼 salutation
• Dear Mr. X • Dear Ms. X • Dear Mrs. X • Dear Miss. X
在整堂课的教学中，刘教师总是让学 生带着 问题来 学习， 而问题 的设置 具有一 定的梯 度，由 浅入深 ，所提 出的问 题也很 明确
I’m writing in regard to +n.p. 我来信是因为…
• … the warehouse supervisor position advertised on your website.
• … the problems we’ve been having with the photocopier we rent from you.
在整堂课的教学中，刘教师总是让学 生带着 问题来 学习， 而问题 的设置 具有一 定的梯 度，由 浅入深 ，所提 出的问 题也很 明确
• Please be informed that our warehouse has been experiencing stock control difficulties and that it may be some time before your receive your order.
• Dear Sir • Dear Madam • Dear Sir or Madam
• Dear Customer • Dear Clients • Dear Users
在整堂课的教学中，刘教师总是让学 生带着 问题来 学习， 而问题 的设置 具有一 定的梯 度，由 浅入深 ，所提 出的问 题也很 明确
商务英语写作信函标准格式
商务英语写作信函标准格式Business letters are a crucial form of communication in the professional world. They serve as a formal means of conveying information, requests, or proposals between individuals, organizations, or businesses. Adhering to a standardized format for business English letter writing is essential to ensure clarity, professionalism, and effective communication.The standard format for business English letter writing typically consists of several key elements. The first element is the letterhead, which includes the company's name, address, and contact information. This information should be prominently displayed at the top of the letter, often centered or aligned to the right. The letterhead serves to establish the sender's identity and provide the recipient with the necessary contact details.Following the letterhead, the next element is the date. The date should be written in a formal format, such as Month Day, Year (e.g., June 15, 2023). This information is typically aligned to the right and provides a clear record of when the letter was written.The third element is the recipient's information, which includes their name, title, and address. This information should be aligned to the left and should be formatted in a clear and concise manner. It is important to ensure that the recipient's information is accurate to avoid any potential confusion or miscommunication.The salutation is the next element in the standard format for business English letter writing. The salutation should be appropriate for the recipient and the context of the letter. Common salutations include "Dear Mr./Ms. [Recipient's Last Name]," or "Dear [Recipient's Title] [Recipient's Last Name]." The salutation should be followed by a colon.The body of the letter is the next and most substantial element. The body should be organized into paragraphs that clearly convey the purpose of the letter. Each paragraph should focus on a specific topic or idea and should be written in a clear, concise, and professional manner. The tone of the letter should be appropriate for the context and the recipient, ranging from formal to conversational, depending on the situation.The closing of the letter is the penultimate element. The closing should be a polite and respectful phrase, such as "Sincerely," "Best regards," or "Yours truly." The closing should be aligned to the rightand should be followed by a comma.The final element is the signature block, which includes the sender's name, title, and contact information. This information should be aligned to the right and should be formatted in a clear and consistent manner.In addition to the standard format, there are several other important considerations when writing business English letters. For example, the language used should be formal and professional, avoiding the use of slang or overly casual expressions. Additionally, the letter should be free of spelling and grammatical errors, as these can reflect poorly on the sender and the organization they represent.Another important consideration is the layout and formatting of the letter. The letter should be visually appealing and easy to read, with appropriate spacing between paragraphs and consistent alignment of the various elements. The use of headings, bullet points, or other formatting techniques can also help to improve the clarity and organization of the letter.Finally, it is important to consider the purpose and tone of the letter. Business letters can serve a variety of purposes, such as requesting information, making a proposal, or responding to a complaint. The tone of the letter should be appropriate for the purpose and therecipient, ranging from formal and professional to more conversational and friendly, depending on the context.In conclusion, the standard format for business English letter writing is an essential tool for effective communication in the professional world. By adhering to this format and considering the various other important factors, individuals and organizations can ensure that their business letters are clear, professional, and effective in achieving their desired outcomes.。
《英文信件格式》课件
Recipient address
The recipient's address should be located at the top left of the main body of the letter, including the recipient's name, position, company name, address, city, province, postal code, and other information.
Slang
Average using slang or colloquial language as it may not be understood
or recommended by the recipient
REPORT
CATALOG
DATE
ANALYSIS
SUMMAR Y
03
Key formatting points for English letters
The paragraphs should be organized in a logical and coherent Manner, with the most important information presented first
单击此处添加正文，文字是您思想的提一一二三四五 六七八九一二三四五六七八九一二三四五六七八九文 ，单击此处添加正文，文字是您思想的提炼，为了最 终呈现发布的良好效果单击此4*25}
Autograph
01
The signature should be placed below the conclusion, and the writer should use their full name to sign.
《英语书信的格式》课件
写作实践
书信主题
写一封感谢信
写作提示
1. 确定收信人姓名 2. 简述感谢内容 3. 表达对对方的感谢之情 4. 结尾问候
书信的格式和注意事项
在写信前请务必复习书信的格式和注意事项。
书信的魅力
文学性
书信是一种文学形式，可以展现 人的情感和思想。
情感共鸣
书信能够在人与人之间建立情感 共鸣。
历史感
书信不仅是现代社会的交流方式， 更是连接人们的历史纽带。
在写作时要注意文笔的简洁清晰。
3 避免口语化语言
书信是正式的交流方式，需要避免使用口语 化语言。
4 邮戳和邮寄标签
在书写地址时，要注意给出足够的邮戳和邮 寄标签。
结语
通过学习英语书信的格式和注意事项，我们可以更好地在国际交流中表达自 己的思想和情感。
补充说明
在写作过程中，要尽量使用简单明了的语言，并注意使用适当的标点符号。
《英语书信的格式》PPT 课件
通过本课件，我们将学习英语书信的格式和注意事项，为更好地表达思想和 情感做好准备。
书信的定义
文学形式
通过书写方式表达思想情感或处理事务的文学形式。
日常生活中的交流方式
书信是现代社会人们日常生活中重要的交流方式之一。
英语书信
以英语作为书写语言的书信形式。
书信的格式
1
头部信息
格式要求
1. 头部信息 2. 称呼 3. 正文 4. 结尾
文ห้องสมุดไป่ตู้要简洁清晰
要注意在书写时选择简洁明了、 不拖泥带水的表达方式。
避免使用口语化语言
书信是正式的交流方式，需要 避免使用口语化语言。
练习时间
1
选择题练习
英文信件格式(课堂PPT)
开头字母用大写，以后的字母用小写，最后一
个词后面用逗号。
•常用的结束语有：
Yours sincerely,
12
署名（Signature）
在结束语的下方是签名。
Yours sincerely,
Lucy Blake (手写)
Yours sincerely,
Yours, Joe
15
正 文 you on your splendid success. In this letter I am bringing you a piece of good news：your wife gave a birth of a boy last week and she ins in good health now. The baby weighed eight jin at birth. Yesterday my wife and some other neighbors went to the hospital to see your wife and to congratulate her on the birth. She told them that she had been nursed with the best care since she was in hospital. Now I'm taking the Visiting School Test in Beijing. If I pass the examination, I'll leave for America soon. If not, I'll wait for another chance. I've never been to the U.S.A., and I know little about the institutions and customs there. I hope that you will write to me and tell me more about them.
英文书信格式规范ppt课件
7. 谅解 写信时要处处从对方的角度考虑有什么需求，而不是从自身 出发，语气上更尊重对方。例如：
原句：We won’t be able to sent you our latest catelog this month. 改为：We will sent you our latest catelog next monty.
副本转送
信件若有副本转送，应在左下角注明CC.
再启
再启部分用来补充正文中遗漏的话，一般应尽量少用，正式 的文件中更应避免使用。如果有可用P.S.补叙
精选ppt课件2021
12
并列式/齐头式/正排式
这种格式的要领：每个要素都从左边开始排列，每一行都不 向右缩进，因而 整封信的左边成一垂直线，右边参差不齐， 单倍行距，段与段之间要空一行。这种格式在商务英语信函 中是目前最为流行的英文书信格式。
2. 清楚
清楚是指写信者必须将所需传递的信息表达清楚，以免对方 产生误解。例如：
原句：I am writing to apply for admission to your university.
改为：I am writing to apply for admission to the graduate school
Dear Mr. Wang, Learning from Mr. Zhou, a teacher in…
Encl: Personal Resume
精选ppt课件2021
Sincerely yours, Li Wei
信头 寄信人 的地址 和日期
正文 每段开 头右缩 进约五 个字母
结束语 及签名 正文下 一、二 行处8