全普华永道财务管理最佳实践之应付管理教材课程
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全普华永道财务管理最佳实践之应付管理-PPT精选
Best Practice Financial Processes: Accounts Payable
Accounts Payable - Best Practice Objectives
Organisation
2
People
Centralised processing Outsourcing potential
Cost drivers
Number of invoices received per month Number of suppliers Number of different terms and conditions Complexity of authorisation process Proportion of invoices automatically matched with PO's Number of supplier queries Proportion of invoices received electronically Proportion of payments made electronically
Interface with General Ledger, Fixed Assets, Project Accounting and Cash Management
Use of workflow software to resolve queries and monitor process
Input
(i.e. Information Material)
Controls (i.e. Procedures Standards Requirements for rework)
Accounts Payable - Best Practice Objectives
Organisation
2
People
Centralised processing Outsourcing potential
Cost drivers
Number of invoices received per month Number of suppliers Number of different terms and conditions Complexity of authorisation process Proportion of invoices automatically matched with PO's Number of supplier queries Proportion of invoices received electronically Proportion of payments made electronically
Interface with General Ledger, Fixed Assets, Project Accounting and Cash Management
Use of workflow software to resolve queries and monitor process
Input
(i.e. Information Material)
Controls (i.e. Procedures Standards Requirements for rework)
普华永道财务管理最佳实践之应付管理-PPT精品
Best Practice Financial Processes: Accounts Payable
Accounts Payable - Best Practice Objectives
Organisation
2
People
Centralised processing Outsourcing potential
Interface with General Ledger, Fixed Assets, Project Accounting and Cash Management
Use of workflow software to resolve queries and monitor process
Process vouchers
Process payments
Authorise and set up new suppliers payment details
Maintain supplier payment details
Segregation of duties between supplier set up, voucher processing and payment processing
Single employee database
Audit trail of changes to supplier payment details
System Features
Purchase invoices transacted via EDI with major suppliers wherever possible
All transactions completed before period closed
Accounts Payable - Best Practice Objectives
Organisation
2
People
Centralised processing Outsourcing potential
Interface with General Ledger, Fixed Assets, Project Accounting and Cash Management
Use of workflow software to resolve queries and monitor process
Process vouchers
Process payments
Authorise and set up new suppliers payment details
Maintain supplier payment details
Segregation of duties between supplier set up, voucher processing and payment processing
Single employee database
Audit trail of changes to supplier payment details
System Features
Purchase invoices transacted via EDI with major suppliers wherever possible
All transactions completed before period closed
212普华永道--财务管理最佳实践之应付管理pidouwenku
PwC175b(1)
4
Accounts Payable - Best practice features
Maintain supplier details
Process vouchers
Process payments
Period end processing and reporting
Single supplier database
6
To
Integrated systems Electronic payment On-line matching Shared Service Centres or
outsourced serviceounts Payable - Critical Success Factors These are a summary of the key business requirements, which must be met to achieve the objectives.
Optimisation of early payment discounts
Payment runs properly authorised
Consolidated periodic invoicing for high frequency suppliers
3
Period end processing and reporting
Controls
Authorisation rules System access controls User procedures Validation and matching
rules
Measures
Speed of processing supplier amendments
普华永道财务管理最佳实践之应付管理-PPT精选文档17页
Electronic validation and approval of invoices
Automatic matching of invoice to order and goods received note (GRN)
Electronic payments
Default payment terms held on supplier file with manual override at P.O. and invoice
PwC175b(1)
5
Accounts Payable - Measures/Cost drivers
Number of purchase invoices per FTE per annum
15,000
7,000
3,000 or less
90 percentile
Median
10 percentile
Optimisation of early payment discounts
Payment runs properly authorised
Consolidated periodic invoicing for high frequency suppliers
3
Period end processing and reporting
terms To ensure payments made only when due and
payable To ensure liabilities are fully recorded and
distributed correctly To achieve effective balance between extending
Automatic matching of invoice to order and goods received note (GRN)
Electronic payments
Default payment terms held on supplier file with manual override at P.O. and invoice
PwC175b(1)
5
Accounts Payable - Measures/Cost drivers
Number of purchase invoices per FTE per annum
15,000
7,000
3,000 or less
90 percentile
Median
10 percentile
Optimisation of early payment discounts
Payment runs properly authorised
Consolidated periodic invoicing for high frequency suppliers
3
Period end processing and reporting
terms To ensure payments made only when due and
payable To ensure liabilities are fully recorded and
distributed correctly To achieve effective balance between extending
普华永道财务管理最佳实践之应付管理-17页PPT文档资料
Single employee database
Audit trail of changes to supplier payment details
System Features
Purchase invoices transacted via EDI with major suppliers wherever possible
Electronic validation and approval of invoices
Automatic matching of invoice to order and goods received note (GRN)
Electronic payments
Default payment terms held on supplier file with manual override at P.O. and invoice
Invoice processing time in days
6 days
16 days
49 days
10 percentile
Median
90 percentile
Cost per purchase invoice processed £6
£2
10 percentile Median
£17 90 percentile
Processes
Maintaining supplier details
Process vouchers Process payments Period end
processing and reporting
Accounts Payable
Objectives
To maximise processing efficiency To ensure invoices are processed to agreed
Audit trail of changes to supplier payment details
System Features
Purchase invoices transacted via EDI with major suppliers wherever possible
Electronic validation and approval of invoices
Automatic matching of invoice to order and goods received note (GRN)
Electronic payments
Default payment terms held on supplier file with manual override at P.O. and invoice
Invoice processing time in days
6 days
16 days
49 days
10 percentile
Median
90 percentile
Cost per purchase invoice processed £6
£2
10 percentile Median
£17 90 percentile
Processes
Maintaining supplier details
Process vouchers Process payments Period end
processing and reporting
Accounts Payable
Objectives
To maximise processing efficiency To ensure invoices are processed to agreed
普华永道财务管理最佳实践之应付管理共17页
Optimisation of early payment discounts
Payment runs properly authorised
Consolidated periodic invoicing for high frequency suppliers
3
Period end processing and reporting
Invoices processed Invoice processing
time Number of payments Period end closure
time
Accounts Payable - Best practice features
ቤተ መጻሕፍቲ ባይዱ
Maintain supplier details
Controls
Authorisation rules System access controls User procedures Validation and matching
rules
Measures
Speed of processing supplier amendments
Interface between Accounts Payable and other related processes
Shared employee and supplier details
System validation and approval checks
PwC175b(1)
Single employee database
Audit trail of changes to supplier payment details
(推荐)普华永道财务管理最佳实践之应付管理精选PPT
Maintain supplier details
Process vouchers
Process payments
Period end processing and reporting
➢ Authorise and set up new suppliers payment details
➢ Maintain supplier payment details
➢ System validation and approval checks
PwC175b(1)
Controls
➢ Authorisation rules ➢ System access controls ➢ User procedures ➢ Validation and matching
rules
➢ Management reports run once period is finally closedPwC Nhomakorabea75b(1)
4
Accounts Payable - Best practice features
Maintain supplier details
Process vouchers
Process payments
Measures
➢ Speed of processing supplier amendments
➢ Invoices processed ➢ Invoice processing
time ➢ Number of payments ➢ Period end closure
time
3
Accounts Payable - Best practice features
全普华永道财务管理最佳实践之应付管理-PPT精选
PwC175b(1)
Source: statistics taken from Benchmarking database 21 January 2019
Accounts Payable - Trends
From
Separate AP module Payment by cheque Manual matching Performed by finance department
Interface between Accounts Payable and other related processes
Shared employee and supplier details
System validation and approval checks
PwC175b(1)
Invoices processed Invoice processing
time Number of payments Period end closure
time
Accounts Payable - Best practice features
Maintain supplier details
PwC175b(1)
5
Accounts Payable - Measures/Cost drivers
Number of purchase invoices per FTE per annum
15,000
7,000
3,000 or less
90 percentile
Median
10 percentile
Process Features
Accounts payable process vouchers: invoices, expense claims, credit notes, debit memos and prepayment requests
全普华永道财务管理最佳实践之应付管理-PPT精选
Facility to suspend payments
Integration with General Ledger minimises reconciliation adjustments
Transaction processing prevented for closed periods
Invoices processed Invoice processing
time Number of payments Period end closure
time
Accounts Payable - Best practice features
Maintain supplier details
PwC175b(1)
4
Accounts Payable - Best practice features
Maintain supplier details
Process vouchers
Process payments
Period end processing and reporting
Single supplier database
Single supplier database Staff trained in AP process and have clear roles and responsibilities Payment terms defined and agreed with supplier Effective communication and feedback mechanisms in place to handle queries Establish and maintain good supplier relations Process in place for monitoring the status of invoices and payment schedules AP calendar in place and communicated to staff Authorisation levels and payment terms held on the system Automated workflow to route documents to relevant personnel when problems need to be
普华永道财务管理最佳实践之应付管理
Source: statistics taken from Benchmarking database 21 January 1997
PwC175b(1)
6
Accounts Payable - Trends
From
To
Separate AP module Payment by cheque Manual matching Performed by finance department
Information Systems
Interface between Accounts Payable and other related processes Shared employee and supplier details System validation and approval checks
To maximise processing efficiency To ensure invoices are processed to agreed terms To ensure payments made only when due and payable To ensure liabilities are fully recorded and distributed correctly To achieve effective balance between extending credit and maintaining good relations with suppliers To take full advantage of opportunities to recover VAT
Effective communication and feedback mechanisms in place to handle queries
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Maintain supplier details
Process vouchers
Process payments
Period end processing and reporting
➢ Authorise and set up new suppliers payment details
➢ Maintain supplier payment details
➢ Automatic matching of invoice to order and goods received note (GRN)
➢ Segregation of duties between supplier set up, voucher processing and payment processing
Process Features
➢ Accounts payable process vouchers: invoices, expense claims, credit notes, debit memos and prepayment requests
payable ➢ To ensure liabilities are fully recorded and
distributed correctly ➢ To achieve effective balance between extending
credit and maintaining good relations with suppliers ➢ To take full advantage of opportunities to recover VAT
பைடு நூலகம்
➢ Purchase invoices transacted via EDI with major suppliers wherever possible
➢ Electronic validation and approval of invoices
➢ Electronic payments
➢ Default payment terms held on supplier file with manual override at P.O. and invoice
➢ Consolidated periodic invoicing for high frequency suppliers
➢ All transactions completed before period closed
➢ Reconciliation of Accounts Payable activity and reconciliation with General Ledger control account
➢ System validation and approval checks
PwC175b(1)
Controls
➢ Authorisation rules ➢ System access controls ➢ User procedures ➢ Validation and matching
rules
Period end processing and reporting
➢ Single supplier database
➢ Single employee database
➢ Audit trail of changes to supplier payment details
System Features
Best Practice Financial Processes: Accounts Payable
Accounts Payable - Best Practice Objectives
Organisation
2
People
➢ Centralised processing ➢ Outsourcing potential
Measures
➢ Speed of processing supplier amendments
➢ Invoices processed ➢ Invoice processing
time ➢ Number of payments ➢ Period end closure
time
3
Accounts Payable - Best practice features
Processes
➢ Maintaining supplier details
➢ Process vouchers ➢ Process payments ➢ Period end processing
and reporting
Accounts Payable
Objectives
➢ To maximise processing efficiency ➢ To ensure invoices are processed to agreed terms ➢ To ensure payments made only when due and
➢ Suppliers required to use PO number on all documents and three way match wherever possible
➢ Optimisation of early payment discounts
➢ Payment runs properly authorised
➢ Management reports run once period is finally closed
PwC175b(1)
4
Accounts Payable - Best practice features
Maintain supplier details
Process vouchers
Process payments
➢ Supplier relations ➢ Creditor control
Information Systems
➢ Interface between Accounts Payable and other related processes
➢ Shared employee and supplier details