商务英语写作-会议纪要
合集下载
相关主题
- 1、下载文档前请自行甄别文档内容的完整性，平台不提供额外的编辑、内容补充、找答案等附加服务。
- 2、"仅部分预览"的文档,不可在线预览部分如存在完整性等问题,可反馈申请退款(可完整预览的文档不适用该条件!)。
- 3、如文档侵犯您的权益，请联系客服反馈,我们会尽快为您处理(人工客服工作时间：9:00-18:30)。
(In order to fulfill this task better, you can find some of your classmates and role-play the meeting)
Minutes
2 Communicative Activity
You are divided into several groups. Each group should role-play the above meeting firstly and then discuss the following questions.
Minutes
Sample Analysis
Body
4. Mr. Chen’s opinion: He agreed with the new working system but disagreed with Ms. Li’s new proposal on “core times”. 5. Mr. Zhao’s opinion: Because of the time difference, it’s very hard for Mr. Zhao’s department to carry out flextime system.
What should we take down in a meeting minutes?
Who can be the taker of meeting Minutes?Can he or she anyone who speaks at the meeting?
Minutes
2 Communicative Activity
Minutes
Sample Analysis
Minutes
Date: Present:
Apologies for Absence:
February 20, 2008, 9:00 a.m. Thomas Jiang, Chairperson Qian Huilin, manager of Department A Chen Zhen, manager of Department B Zhang Yan, manager of Department C Li Jing, manager of Department D Zhao Qiang, manager of Department E Mr. Yuan Guojun, manager of Department F
1) Do you think it is an effective meeting? Why? Yes it is an effective meeting. Chair of the meeting controlled the meeting very well and everyone attended the meeting stated out their opinions clearly at the meeting.
Minutes
2 Communicative Activity
3) What should we take down in a meeting minutes? Although there are different styles of minutes, they have the key information in common. All should cover four basic things: (1) where and when the meeting took place; (2) who was there and who was not; (3) what has been decided for the group; (4) who has agreed to be this or that. Therefore, most minutes can be divided into four parts: heading, body, adjournment time, and signature of the minute’s recorder.
Adjournment The meeting adjourned at 9:45 a.m.
ຫໍສະໝຸດ Baidu
Qiu Xiaoyun Business Assistant
Signature
Minutes
Summary
The definition of meeting minutes Minutes of meetings keep permanent and formal records of discussions and decisions at meetings. Minute is the written record of a meeting and serves to provide an accurate record of what has been said, discussed and legible to someone who was not present at the meeting. It is an accurate and concise summary of all decision and main points for future reference.
2) What is purpose for people to take meeting minutes? A minute is a brief summary of proceedings at meetings and so are a snapshot of the decisions made and actions agreed at a meeting. The purpose of minutes is to record what was done, not what was said.
2. Ms. Zhang’s opinions: She suggested to vote on the new proposal. She agreed with the new working system and even suggested to have gap working days.
Task
1 Your Try
Mr. Jiang asks the managers of all departments to attend a meeting this Friday morning. He hopes to listen to the managers’ reports on the discussions on “flextime system”. Qiu Xiaoyun is also asked to attend the meeting and is assigned the task of taking minutes. Can you help Qiu Xiaoyun to finish this task with the help of the following record of the meeting?
3. Ms. Li’s opinions: She agreed with the flextime system and proposed a new working system, which is called “core times”. Core times, in Ms. Li’s ideas, mean the basic hours one should be in the company.
4) List some kinds of preparation a minutes-taker should get ready to before the meeting. Firstly, the minutes-taker should prepare for an attendance book in case he doesn’t know someone of the attendants. Secondly, he should get familiar with the meeting agenda. Lastly, if it is possible, he could prepare for a tape-recorder or a recording pen to help him take down the main points of the meeting.
Minutes
2 Communicative Activity
3) Who can be the taker of meeting minutes? Can he or she anyone who speaks at the meeting? Usually a minute is taken or produced by the meeting’s secretary but this task isn't reserved for meeting secretary only. Any person who attends a meeting without speaking may be asked to do this.
Heading Minutes
Sample Analysis
The chief item of the meeting: Possibility of carrying out flextime system in the company.
Body
Different opinions:
1. Ms. Qian’s opinions: She reported that her people feel happy with the present non-flexible system. She and the staff in her department think it’s hard to cover for others if there was a flextime system.
j Module 4: Minutes
Objectives
In this module, you are expected
to learn about the format and the necessary parts of a minutes；
to write a minutes with correct format and sufficient information. Minutes
Minutes
Summary
The format of meeting minutes There’re heading and body parts in a meeting minutes. Generally speaking, they should cover the following points: 1) Kind of meeting (regular, special, general, etc.) 2) Day, date, time, and place of meeting. 3) The word “Minutes”, or the topic of the meeting, in the heading,. 4) Members present. Begin with the presiding officer or chairman. 5) Members absent. 6) Guests and staff present. 7) Time the presiding officer calls the meeting to order. 8) Action taken on the last meeting’s Minutes.
Do you think it is an effective meeting? Why?
What is purpose for people to take meeting minutes?
Notes:
List some kinds of preparation a minutes-taker should get ready to before the meeting.
Minutes
2 Communicative Activity
You are divided into several groups. Each group should role-play the above meeting firstly and then discuss the following questions.
Minutes
Sample Analysis
Body
4. Mr. Chen’s opinion: He agreed with the new working system but disagreed with Ms. Li’s new proposal on “core times”. 5. Mr. Zhao’s opinion: Because of the time difference, it’s very hard for Mr. Zhao’s department to carry out flextime system.
What should we take down in a meeting minutes?
Who can be the taker of meeting Minutes?Can he or she anyone who speaks at the meeting?
Minutes
2 Communicative Activity
Minutes
Sample Analysis
Minutes
Date: Present:
Apologies for Absence:
February 20, 2008, 9:00 a.m. Thomas Jiang, Chairperson Qian Huilin, manager of Department A Chen Zhen, manager of Department B Zhang Yan, manager of Department C Li Jing, manager of Department D Zhao Qiang, manager of Department E Mr. Yuan Guojun, manager of Department F
1) Do you think it is an effective meeting? Why? Yes it is an effective meeting. Chair of the meeting controlled the meeting very well and everyone attended the meeting stated out their opinions clearly at the meeting.
Minutes
2 Communicative Activity
3) What should we take down in a meeting minutes? Although there are different styles of minutes, they have the key information in common. All should cover four basic things: (1) where and when the meeting took place; (2) who was there and who was not; (3) what has been decided for the group; (4) who has agreed to be this or that. Therefore, most minutes can be divided into four parts: heading, body, adjournment time, and signature of the minute’s recorder.
Adjournment The meeting adjourned at 9:45 a.m.
ຫໍສະໝຸດ Baidu
Qiu Xiaoyun Business Assistant
Signature
Minutes
Summary
The definition of meeting minutes Minutes of meetings keep permanent and formal records of discussions and decisions at meetings. Minute is the written record of a meeting and serves to provide an accurate record of what has been said, discussed and legible to someone who was not present at the meeting. It is an accurate and concise summary of all decision and main points for future reference.
2) What is purpose for people to take meeting minutes? A minute is a brief summary of proceedings at meetings and so are a snapshot of the decisions made and actions agreed at a meeting. The purpose of minutes is to record what was done, not what was said.
2. Ms. Zhang’s opinions: She suggested to vote on the new proposal. She agreed with the new working system and even suggested to have gap working days.
Task
1 Your Try
Mr. Jiang asks the managers of all departments to attend a meeting this Friday morning. He hopes to listen to the managers’ reports on the discussions on “flextime system”. Qiu Xiaoyun is also asked to attend the meeting and is assigned the task of taking minutes. Can you help Qiu Xiaoyun to finish this task with the help of the following record of the meeting?
3. Ms. Li’s opinions: She agreed with the flextime system and proposed a new working system, which is called “core times”. Core times, in Ms. Li’s ideas, mean the basic hours one should be in the company.
4) List some kinds of preparation a minutes-taker should get ready to before the meeting. Firstly, the minutes-taker should prepare for an attendance book in case he doesn’t know someone of the attendants. Secondly, he should get familiar with the meeting agenda. Lastly, if it is possible, he could prepare for a tape-recorder or a recording pen to help him take down the main points of the meeting.
Minutes
2 Communicative Activity
3) Who can be the taker of meeting minutes? Can he or she anyone who speaks at the meeting? Usually a minute is taken or produced by the meeting’s secretary but this task isn't reserved for meeting secretary only. Any person who attends a meeting without speaking may be asked to do this.
Heading Minutes
Sample Analysis
The chief item of the meeting: Possibility of carrying out flextime system in the company.
Body
Different opinions:
1. Ms. Qian’s opinions: She reported that her people feel happy with the present non-flexible system. She and the staff in her department think it’s hard to cover for others if there was a flextime system.
j Module 4: Minutes
Objectives
In this module, you are expected
to learn about the format and the necessary parts of a minutes；
to write a minutes with correct format and sufficient information. Minutes
Minutes
Summary
The format of meeting minutes There’re heading and body parts in a meeting minutes. Generally speaking, they should cover the following points: 1) Kind of meeting (regular, special, general, etc.) 2) Day, date, time, and place of meeting. 3) The word “Minutes”, or the topic of the meeting, in the heading,. 4) Members present. Begin with the presiding officer or chairman. 5) Members absent. 6) Guests and staff present. 7) Time the presiding officer calls the meeting to order. 8) Action taken on the last meeting’s Minutes.
Do you think it is an effective meeting? Why?
What is purpose for people to take meeting minutes?
Notes:
List some kinds of preparation a minutes-taker should get ready to before the meeting.