考研英语应用文写作备忘录模板

考研英语应用文写作备忘录模板

2006-6-616:27

一、概述

备忘录是一种录以备忘的公文。在公文函件中，它的等级是比较低的，主要用来提醒、督促对方，或就某个问题提出自己的意见或看法。在业务上，它一般用来补充正式文件的不足。它的内容可以分为以下几项：

书端（Heading）

收文人的姓名、头衔、地址（Addressee‘s Name，Title，Address）

称呼（Salutation）

事因（Subject）

正文（Body）

结束语（Complimentary Close）

署名（Signature）

二、备忘录写作注意事项

1、书端部分包括发文机关的名称、地址、发文日期，有的还包括电报挂号、电传号、电话号码等。许多机关有自己特制的信笺，在写书端时，其格式和标点符号的使用与一般信件的相同。

2、称呼从左边顶格写起，对一般机关、团体的负责人一般用Dear Sir，对政府官员可用Sir.

3、正文、结束语和署名等项与一般信件的格式相同。“事因”一项目前采用得较少。

三、经典范文（共有5篇范文）

例1 Directions：Write a memorandum of about 100 words to the student service department and ask them to fix a telephone for each dormitory.

MEMO

August 16，2005

To：The leader of student service department

From：Li Ming

Subject：Telephone

Dear Sir，

I would like to remind you that we are in want of a telephone for each dormitory. As a university student，we need to cope with the daily increasing communications with teachers，friends and people outside the campus.

We need a telephone to get and send message，which is important for us. Though most of us have mobile phones and e-mail address，a telephone in the dormitory is after all the most convenient and cheapest tool of communication. I hope that you will pay attention to this problem and solve it as soon as possible.

Regards.

Yours，

Li Ming

注：“remind”一词用法比较多，可以在后面直接接人或宾格，如“提醒我”译为“please remind me”。如果提醒某人某事则用“remind somebody of something”，也可以在后面加从句，即“remind sb that”，“remind”还有一个意思为“使想起”同样用“remind…of…”的结构，应注意与提醒某事区分。

例2 Directions：You are supposed to write a Memorandom of about 100 words to the leader of the supply section to borrow one more microscope for your biological experiment. It should include：

1）Why you need the microscope.

2）When you need it.

MEMO

August 12，2005

To：Mr. Gates，leader of the supply section

From：Li Ming of the biological laboratory

Subject：Microscope

Dear Sir，

I'm a student of biology department and we are badly in need of an extra microscope in order to improve our experimental work.

Our experiment will start on Friday，so please issue a microscope to us as soon as possible so that we can prepare better for the experiment.

With kind regards.

Yours sincerely，

Li Ming

注：在写备忘录的时侯，一定要注意它的格式，尤其要在开头写清楚是谁写给谁来备忘的，用“From：／To：”两个单词即可。文中的“badly”是“非常的，迫切的”意思。短语“in order to”同下句的“so that”意思是一样的即：为了，目的是。不同的是前者后接动词原型而后者常跟目的状语从句，类似的短语还有“in order that”，用法与“so that”相同。

例3 Directions：If you are the teacher of the students'Counseloris office：P. steelpes，and you have received a letter for requesting for paid education leave from a student. Write him a memo to reply him including details：

1）The result of his requirement.

2）The reason for rejecting.

3）some suggestions

You should write about 100 words.

To：Records Section

From：P. steelpes，Career Planning

Subject：Request for Paid Education Leave

Date：May 22，2005

In response to your request for one year of paid education leave to take a degree in English literature，I have to inform you that we cannot authorize this leave.

While we appreciate your desire to improve your knowledge，we feel that English literature is not directly related to your present position and to the goals of this organization.

I am aware of your great interest in literature，and I would like to point out that you could gain advantage to apply for leave without pay.

If you need another information on the above，do not hesitate to keep touch with me at any time.

P. steelpes

注：首先要注意本篇备忘录的格式很标准。然后注意这个备忘录的个别词的用法，譬如：be aware of 注意到、当心的意思，point out 指出，request for 要求，in response to 反馈。

例4 Directions：You are a supervisor of a big company. The chief of operations wants to adopt the"punch-in"system to increase productivity. Write a memo to talk about this：

1）Does the 'punch-in"system benefit the company？