商务英语函电教程 Unit 6 [武汉理工]

Specimen Letter-4 （Placing a repeat order） March 15, 2008 Dear Sirs, Thank you for your letter of 8th March sending us some new samples of woolen sweaters. We find both quality and price satisfactory and are pleased to give a repeat order for the following items on condition that they will be supplied from current stock at the price named:
Guidelines for writing
1. Here are some points which may be useful for writing order letters:
(1) Begin an order with referring to some previous contact. (2) Give a detailed description of the goods needed including names of commodity, models, quality and quantity, etc. (3) Specify the package, mode of payment, port of shipment, time of delivery, etc.
Number Item Quantity S-2 Health Tea 100 cartons S-3 Fat Reducing Tea 200 cartons
Price FOB NY US $ 100 per carton US $ 120 per carton
We would like to stress that the quality of your delivery should be in accordance with that of the samples you sent us. Should the execution of the first order turn out to our entire satisfaction, we will place a regular order in the near future. We will open an irrevocable L/C with your company as beneficiary as soon as we receive a notice that the goods are ready for shipment. Yours faithfully, Marvin Lytton
2. The following points are about tips on how to reply an order.
(1) Begin the letter with many thanks of the client’s interest in your goods. (2) Accept or reject, acknowledge the order immediately. (3) Better repeat the terms stipulated in the order when it is accepted. (4) Give reasons when the order is rejected. (5) Offer suitable substitutions in case the goods needed are unavailable. There is no set principle for writing such kinds of letters. As long as the purpose it achieved, the writer can compose it freely.
Unit Six
Orders and Acknowledgements
Learning Objectives
To describe the form of an order To learn how to place an order
General View
Order
An order is an offer to buy. It is common form of correspondence for obtaining goods or services. To be sure to get exactly what is being ordered, accuracy and clarity are essential. Many buyers now use printed order forms which ensure that all the necessary information is given. When writing an order letter, you will include all the information the reader need to identify the merchandise, such as: Quantity Material Capacity Dimension Price
Please supply the following: Quantity 100 kilo 200 kilo Description mutton beef Catalogue No. NZFM90834 NZFM76234 Price / unit $ 120/K $ 180/K CIF New York
Total amou Packaging: $ 300.00 Discount: 10% on orders over 200 kilos Delivery: June,2007 Terms: by L/C at sight For G. HAROLD KANGIS RESTAURANTS, INC. David Lin Purchasing Manager
Guidelines for writing
I. Placing an order
Sometimes, a buyer might use a business letter to place his order. Usually, however, they are written on a company’s official printed order form called a “Purchase Order”, which makes it easy to read all the important information. A buyer can use its own company’s form or it can fill out the seller’s form.
Pattern of an Order Letter
In the opening let the reader know immediately that this is a purchase authorization and not merely an information inquiry. If you’re ordering many items, list them vertically in the body of your letter. Include as much specific data as possible: quantity, order number, complete description, unit price, and total price, etc In the closing tell how you plan to pay for the merchandise. In addition to payment information, tell when the merchandise should be sent and express appreciation.
Specimen Letter-3 (Placing an initial order) Prohealth Pte Ltd. 102 F Pasir Panjong Road #05-04 Citylink Warehouse Complex Singapore118530 Tel: 65-2768328 Fax:65-2768128 E-mail: enlow@.sg August 15, 2008 Oriental Trading Company 26 Zhongshan Road Wuhan, Hubei China Dear Sirs, We have received your letter dated August 10th. And after testing your samples you sent us, we take pleasure in placing initial order with you for the following:
2. Placing an order by sending an order letter
In an order, the buyer must state clearly and accurately all the terms of transaction. Usually an order should include name of commodity, quantity, article number, specification, total amount, and price terms (CIF, FOB, etc.), mode of packing, delivery date and port of destination.