涉外文秘英语教案

Grammar and Function
must 必须，应当 必须， Look at the sentence from section 1: Applicants must provide a statement of what makes a good secretary. 该句中“must”表示“必须”，可用have to “必须，不得不”代替。下面就must及have to 的 有关用法介绍如下： I．肯定形式： Applicants must have initiative. 申请人必须要有积极性。 A secretary has to have good written and spoken communication skills. 秘书得具备良好 的口笔交际技巧。 They had to work fifty hours a week those days. 那个时候，他们一周得干五十个小时。 II．否定形式： mustn’t “不得”，needn’t / don’t need to “不必” / don’t have to “不一定，不必” 1. Applicants mustn’t be over 30。 申请人不得超过30岁。 You don’t need to take shorthand. 你不必记速记。
UNIT ONE: LOOKING FOR A JOB
Liu: No, you wouldn’t. May: Good written and spoken communication skills are also essential because you have to cope with letters and correspondence as well as dealing with clients. Liu: I see. May: You shouldn’t lose status when you help out with any odd job that needs doing for the company. Liu: A good secretary has to be patient. May: Right. That’s also very important. Liu: What about shorthand, typing and knowledge of word processing? May: Yes, of course – that almost goes without saying but you’d better say it anyway. Liu: It’s not easy to be a secretary, is it? May: You are right, but as long as you work hard, you’ll succeed. Liu: Thanks for the advice. I’ll go straight home and write a letter of application. May: Good luck. Just call me if you need any help. Liu: I will. Thanks. Bye! May: Bye!
Exercise B
Example: 他一定到过这儿了. Answer: He must have been here. Now you do it: 1. 秘书必须处理日常信件. 2. 你不必把附函打出来. 3. 你不能在这里抽烟. 4. 你肯定看过那篇广告了. 5. 他不可能已经申请了这家公司.
Exercise A
Complete the following sentences with the help of the words from each bracket. Example: Hwenku.baidu.comre are some vacancies for ________(秘书) in this paper. Answer: secretaries Now you do it: 1. I don’t think this company ____________ (适合) you. 2. The company _____________ (要求) 2-5 years’ secretarial experience. 3. This girl ___________ (不喜欢) travelling. 4. If I were you, I would ____________(申请) this vacancy. 5. I’m afraid I’m not able to ____________ (满足) their requirements. 6. All the applicants must ______________ (提供) their CVs and cover letters. 7. A good secretary must have these ___________ (素质). 8. ____________ (责任感) is very important. 9. It is essential to have good ___________ (交际) skills. 10. You have to __________ (处理) letters and correspondence.
Grammar and Function
You needn’t hurry. 你不必急急匆匆。 You don’t have to use that typewriter because we have computers now. 因为我们现在 有了电脑，因此你不一定要用那架打字机了。 III．must的推断形式： 1. 对目前情况的推断，肯定式为must，否定式为can’t, You must be tired. 你一定累了吧！ You can’t be tired. 你不可能累了。 2. 对过去行为的推断，肯定式为must + 完成时，否定式为can’t +完成时。 Mr Green must have been to my office. 格林先生肯定已来过我办公室了。 Mr Green can’t have been to my office. 格林先生不可能已来过我办公室。
SECRETARIAL PROCEDURES AND SECRETARIAL ENGLISH
Course Introduction Unit One: Looking for a Job
CONTENTS
Course Introduction Unit One
Dialogue: Looking For A Job Words and Expressions Exercise A Grammar and Function Reading Comprehension
UNIT ONE: LOOKING FOR A JOB
Liu: Hey! Here are some vacancies for secretaries in this paper. They seem attractive. What do you think? May: Well, the first one requires two to five years’ secretarial experience. Pity you don’t have that experiences. So let’s forget it. Liu: How about this one? May: Hmm, I don’t think it suits you. It requires travel. You hate travelling, don’t you? Liu: That’s true. May: If I were you, I would apply for this company. I think you are able to meet the requirements here. Liu: I think so. Look, it says “Applicants must provide a statement of what makes a good secretary.” May: That means you’ll have to write something about the qualities a secretary needs. Liu: What would you say those are? May: In my opinion, initiative is important and a sense of responsibility. When your boss is away, you should be able to act on his behalf. You wouldn’t be a good secretary if you are always needing instructions.
Words and Expressions
graduate n. 毕业生 vacancy n. 空位 require vt. 需要 experience n. 经验 suit vt. 适合 apply (for) vi. 申请 applicant n. 申请人 quality n. 品质、素质 initiative n. 主动性 sense of responsibility n. 责任心 on one’s behalf 代表某人 instruction n. 请示，指点 communication n. 交际 cope with 处理、应付 correspondence n. 信件 client n. 客户 status n. 地位、身份 odd job 打杂 shorthand n. 速记 word processing 文字处理
Supplementary Readings Assignments
Course Introduction
该课程为英语选修课之一。课程较为全面、系统地介绍了文秘日常事务性和业 务性工作的各个环节，旨在帮助学生熟悉秘书工作的性质、特点和要求，循序 学习运用口语和文函书面英语，掌握秘书（尤其是涉外秘书）所必须具备的基 本知识，商务沟通技巧和工作技能，具有很强的针对性和操作性。 课程主导教材共分二十二个单元。每个单元均由会话、词汇、语法、相关练习、 阅读材料、秘书须知各个部分组成，分为前、后两大部分，互相关联、互为补 充。各单元的排列顺序基本依据秘书工作从开始逐步展开各项内容的基本程序。 会话课文后加有中文注释，主要学习内容均配有相应的练习以便复习巩固。 课程考核结合到课率（10%），期中考试（30%）与期末考试（闭卷笔试，60%）。
Reading Comprehension
Advertisement A ______________________________________________________________________ Huaxia Trading Corporation Ltd is looking for Secretary to assist the General Manager of our Corporation in Shanghai. In addition to general secretarial skills and a good general standard education, candidates should hold a Provincial Stage II typing certificate with not less than 100 wpm and preferably have achieved a high degree of competence in shorthand. The successful applicant will occasionally be required to cover reception and telephone, therefore, experience in these areas would be an added advantage. Applicants must provide a full CV, the names of two references and a statement of what makes a good secretary. Apply in writing to Personnel Manager 1400 Nanjing Road Shanghai 200030 ______________________________________________________________________