英语信函常用表达词语

Expressions and Sentence Structures

for Business Letters

(By Huang Zhimin)

Part Ⅰ

This part is collected from the letters written for Hulu Terengganu Hydroelectric Project by all Contract Parties. They shall be selected and changed based on actual usage requirements.

To start a letter or a part of a letter

1. Following our/your letter Ref.(1) above, we…

E.g. Following your written proposal to change the two headrace inclined shafts to

vertical shafts in your Ref.(1) letter, we responded with Ref.(2) letter on 22 Dec.

2011.

2. Further to our/your letter Ref.(1) above, we would …

E.g. Further to your letter Ref (2) above with respect to remedial work of the lined

drain, we have no objection.

3. We refer to our/your letter ref. … dated….

E.g. We refer to your letter Ref. HT-60CL.RTS6-ICW2/0141 dated 11th February

2012. We would resubm it our revised Method Statement … for your review and approval.

4. With reference to AFC drawings, we would submit...

5. Your letter Ref. …. dated … refers.

6. Our earlier letter Ref. …dated … refers.

7. Reference is made to …, we would …

8. e.g. Reference is made to the above captioned Site Instruction referring to the

survey works to be carried out at the indicated disposal area, we would reply as….

9. With reference to the above captioned/sited Site Instruction, we would reply in the

same manner as raised:-

10. We write f urther to the receipt of your letter ref. ……

11. The subject matter and the attached … refer. We ….

12. We acknowledge the receipt of your letter Ref.(1) and we ….

13. We write to inform you that …

E.g. We write to inform you that the fabrication of Diversion Tunnel gate

embedded parts has been completed since 5th December 2011 and were

delivered to site on 18th January 2012.

14. This is to advise that …

e.g. A. We note your letter advising us of the delay to the logging works in the

area….

B. With reference to the above letters, LLSINO JV is advising us of their plan

to purchase additional support items, namely canopy tubes, facing nails and steel ribs.

Please be advised/informed ….(文中用较多)

15. We are pleased to (inform, submit)…

16. Attached please find the Method S tatement ….. for your review and approval

(concurrence).

17. Attached herewith one (1) set of invoice no. …. Complete with supporting

documents for your review and certification.

18. We submit herewith …. for your review and approval. (record/retention)

19. We enclo se herewith … for your information (review and approval, consideration,

record, reference….)

20. Please find attached our comments marked up in red on copy of your Ref.(4)

document …..

To end a letter or a part of a letter

1. Your early reply will be（highly/much) appreciated.

2. Your early reply in order to enable us to proceed with the works will be highly

appreciated.

3. Your favorable consideration and approval will be highly appreciated.

4. We bring these items to your attention and action.

5. Your attention and necessary action to the above is highly appreciated.

6. Currently we cannot fully assess the cost impact, upon completion of these works,

we will submit to yourselves all records in due course.

Currently, we are unable to assess the actual time and cost, these details/records shall be forwarded to yourselves in due course.

7. In light of the above, we …..

E.g. In light of the above and pursuant to Clauses 1.9, 13.3 and 20.1 (as

appropriate) of the conditions of Contract, we are entitled to be reimbursed for all additional works, costs, losses and expenses incurred by us for the acceleration of the works in order to achieve milestone ….

E.g. In the light of the above, we would appreciate if you can arrange a technical

meeting to resolve these issues.

8. To summarize, we require more details and justifications to support your extension

of time claims.

9. We trust the above (clarifications) are in order.