外贸英语函电

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外贸英语函电


1. Set new business relationship

建立贸易关系，可以通过多种途径，比如通过驻外机构、国外商会、同业商行、银行、出国

访问、商品交易会、报纸广告、市场调查等等。建立贸易关系的信函，要写得诚恳、热情、
礼貌、得体，并将写信人的意图清楚地叙述完整，给对方留下深刻地印象，使其愿意与你交

往。

Dear Mr.:

We understand from your information posted on that you are in the market

for clothes. We would like to take this opportunity to introduce our company and products,

with the hope that we may work with Bright Ideas Imports in the future.

We are specializ in the export of clothes. We have
enclosed our catalog, which introduces our company in detail and covers the main

products we supply at present.

Should any of these items be of interest to you, please let us know. We will be happy to
give you a quotation upon receipt of your detailed requirements.

We look forward to receiving your enquires soon.

Sincerely,
wangyanan

2. Make an inquiry

询盘的内容主要是商品的价格、包装、交货期、付款方式等。询盘信应简洁、清楚、礼貌。

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Dear Madam:

I am very pleasure to receive your letter . We would like you to send us details of various ranges, including sizes,

colors and prices, and also samples of the different qualities of material used.

We are large importer in clothes and believe there is a promising market in our area for
moderately priced goods of this kind mentioned.

Price quoted should include insurance and freight to SYDNEY.

Yours faithfully

3. Make an offer

报盘函是指卖方在销售某种商品时，向买方报价、介绍商品情况。提出交易条件（包括商品

名称、数量、价格、付款条件、交货日期等）时所写的一种外贸信函。报盘有实盘和虚盘之

分。实盘是报盘人在规定的期限内对所提条件的肯定表示，报盘人在有限期内不得随意改变

和撤回报盘内容，报盘一经买方接受，买卖立即敲定，双方就有了法律约束力的合同关系。

虚盘是报盘人所作的非承诺性表示，附有保留条件，如“以我方最后确认为准（subject to our
final confirmation ）_”等。

(a.)firm offer

Dear Mr. :

We thank you for your email enquiry for clothes.

In reply, we offer firm, subject to your reply reaching us on or before February 26 for 250

metric tons of groundnuts, handpicked, shelled and ungraded at RMB2000 net per metric
ton CNF Copenhagen and any other European Main Ports. Shipment to be made within

two months after receipt of your order payment by L/C pay

able by sight draft.

Please note that we have quoted our most favorable price and are unable to entertain any

counter offer.

As you are aware that there has lately been a large demand for the above commodities.

Such growing demand will likely result in increased prices. However you can secure these

prices if you send us an immediate reply.

Sincerely,

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(b.)no-firm offer

Dear Mr. :

We thank you for your letter dated April 8 inquiring about our clothes. As

requested, we take pleasure in offering you, subject to our final confirmation, we offer t-shirt including man and woman,$10 per piece. Shipment will be
effected within 20 days after receipt of the relevant L/C issued by your first class bank in

our favor upon signing Sales Contract.

We are export various kinds of t-shirt and

enclosed a brochure of products for your reference. We hope some of the m meet your
taste and needs.

If we can be of any further help, please feel free to let us know. Customers' inquiries are

always meet with our careful attention.

Sincerely,

4. Make a counteroffer

买方收到卖方的报盘后，如果不接受或者不能完全接受其交易条件，可以针对价格、支付方
式。装运期等主要条件进行修改和提出不同的建议。这种修改称为还盘。

Dear Sir or Madam

We acknowledge receipt of both your offer of May 6 and the samples of Men's Shirts, and
thank you for these.

While appreciating the good quality of your shirts, we find your price is rather too high for

the market we wish to supply.

We have also to point out that the Men's Shirts are available in our market from several

European manufacturers, all of them are at prices from 10% to 15% below the price you

quoted.

Such being the case, we have to ask you to consider if you can make reduction in your
price, say 10%. As our order would be worth around US$50,000, you may think it

worthwhile to make a concession.

We are looking forward to your reply,

Sincerely,

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Dear Sir or Madam,

We confirm having received your telex No.LT/531 of May 17, asking us to make a 10%

reduction in our price for Men's Shirts. Much to our regret, we are unable to comply with

your request because we have given you the lowest possible price . We can assure you

that the price quoted reflects the high quality of the products.

We still hope to have the opportunity to work with you and any further enquiry will receive

our prompt attention.

Sincerely,

5. Acceptance

接受是交易的一方完全同意对方的报盘或还盘的全部内容所作的肯定表示。一经接受，交易

即告成立，买卖双方分别承担自己的义务。

Dear Madam,

We accept your cou

nteroffer of April 8 and are pleased to confirm having concluded the
transaction of the captioned goods with you. At

present, you can rest assured that

your order of 50,000 pieces for shipment next month will be fulfilled as contracted upon.

However, emphasis has to be laid on the point that your L/C must reach here by the end of
this month. Otherwise, shipment has to be delayed.

We are now enclosing here with our Sales Contract No.417627 in duplicate. Please

countersign and return us one copy for records. We appreciate your cooperation and trust

that our products will turn out to your satisfaction.

Sincerely,

6.Payment

国际贸易主要付款方式有三种：（1）汇付（Remittance），包括信汇（Mail Transfer），电汇

（Telegraphic Transfer ）和票汇（Demand Draft）；（2)托收；（3）信用证。目前信用证是

最普遍的一种付款方式。

Dear Sir or Madam,

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We thank you for your order NO.23A46 for 200 Air Conditioners and appreciate your

intention to push the sales of our products in your country. However, your suggestion of

payment by time L/C is unacceptable. Our usual practice is accept orders against
confirmed irrevocable at sight, valid for 3 weeks after shipment is made and allow

transshipment and partial shipments.

As per the above terms we have done substantial business. We hope you will not hesitate

to come to agreement with us on payment terms so as to get the first transaction
concluded.

Your favorable reply will be highly appreciated.

Yours faithfully,

1.

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主动联系采购商

Dear Sirs: May 1, 2001

Inquiries regarding our new product, the Deer Mountain Bike, have been coming

in from all parts of the world. Reports from users confirm what we knew before

it was put on the market - that it is the best mountain bike available. Enclosed

is our brochure.

Yours faithfully

2. 提出询价

Dear Sirs: Jun.1, 2001

We received your promotional letter and brochure today. We believe that your

would do well here in the U.S.A. Kindly send us further details of your prices and

terms of sale. We ask you to make every effort to quote at competitive prices in

order to secure our business. We look forward to hearing from you soon..

Truly

3. 迅速提

供报价

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Gentlemen: June 4, 2001

Thank you for your inquiry of June the 1st concerning the Deer Mountain Bike.

It gives us great pleasure to send along the technical information on the model

together with the catalog and price list. After studying the prices and terms of

trade, you will understand why we are working to capacity to meet the demand.

We look forward to the opportunity of being of service of you.

交易的契机

4. 如何讨价还价

Gentlemen: June 8, 2001

We have received your price lists and have studied it carefully. However, the

price level in your quotation is too high for this market, If you are prepared to

grant us a discount of 10% for a quantity of 200, we would agree to your offer.
You should note that some price cut will justify itself by an increase in business.

We hope to hear from you soon.

Yours truly

5-1 同意进口商的还价

Dear Sirs: June 12, 2001

Thank you for your letter of June the 8th. We have accepted your offer on the
terms suggested. Enclosed our will find a special price list that we believe will

meet your ideas of prices. You should note that the recent advances in raw

materials have affected the cost of this product unfavorably. However, for your

order we have kept our prices down.

Sincerely

5-2 拒绝进口商的还价

Dear Sirs: June 12, 2001

Thank you for your letter of June the 8th. We regret that we cannot meet your

terms. We must point out that the falling market here leaves us little or no

margin of profit. We must ask you for a keener price in respect to future orders.

At present the best discount offered for a quantity of 200 is 5%. Our current
situation leaves us little room to bargain. We hope you will reconsider the offer.

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Truly

6. 正式提出订单

Dear Madam:

We have discussed your offer of 5% and accept it on the terms quoted. We are
prepared to give your product a trial, provided you can guarantee delivery on or

before the 20th of May. The enclosed order is given strictly on this

condition. We reserve the right of refusal of delivery and/or cancellation of the

order after this date.

Truly

7. 确认订单

Dear Gentlemen:

Thank you very much for your order of April for 50000 piece. We

will make every possible effort to speed up delivery. We will advise you of the

date of dispatch. We are at your service at all times.

Sincerely

8. 请求开立信用证

Gentlemen: June 18, 2001

Thank you for your order No. 599. In order to execute it, please open an

irrevocable L/C for the amount of US$ 50,000 in our favor. This account shall be

available until Sep. 20. Upon arrival of the L/C we will pack and ship the order as

requested.

Sincerely

9. 通知已开立信用证

Dear Sirs: June 24, 2001

Thank you for your letter of June 18 enclosing details of your terms. According

to your request for opening an irrevocable L/C, we have instructed the Beijing

City Commercial Bank to open a credit for US$ 50,000 in your favor, valid until
Sep. 20. Please advise us by fax when the order has been executed.

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Sincerely

10. 请求信用证延期

Gentlemen： Sep. 1, 2001

We are sorry to report that in spite of our effort, we are unable to guarantee
shipment by the agreed date due to a strike at our factory. We are afraid that

your L/C will be expire before shipment. Therefore, please explain our situation

to your customers and secure their consent to extend the L/C to Sept.30.

Sincerely

11. 同意更改信用证

Gentlemen: Sept. 5, 2001

We received your letter today and have informed our customers of your

situation. As requested, we have instructed the Beijing City Commercial Bank to

extend the L/C up to and including September 30. Please keep us abreast of any

new development.

Sincerely

外贸函电书写基本原则

一、Courtesy 礼貌

语言要有礼且谦虚，及时地回信也是礼貌的表现。

例如：

We have received with many thanks your letter of 20 May, and we take the pleasu

re of sending you our latest catalog. We wish to draw your attention to a speci

al offer which we have made in it.

You will be particularly interested in a special offer on page 5 of the latest

catalog enclosed, which you requested in your letter of 20 May.

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二、Consideration 体谅

写信时要处处从对方的角度去考虑有什么需求，而不是从自身出发，语气上更尊重对方。

例如：

“You earn 2 percent discount when you pay cash. We will send you the brochure

next month. ”就比 “We allow 2 percent discount for cash payment. We won't be

able to send you the brochure this month.” 要好。

三、Completeness 完整

一封商业信函应概况了各项必需的事项，如邀请信应说明时间、地点等，确忌寄出含糊不清

的信件。

四、Clarity 清楚

意思[本文由网站 公文大全 收集整理]表达明确，要注意：

（一）避免用词错误：

例如：As to the steamers sailing from Hong Kong to San Francisco, we have bimon

thly direct services.

此处 bimonthly 有歧义：可以是 twice a month 或者 once two month.故读信者就迷惑了，

可以改写为：

1.We have two direct sailings every month from Hong Kong to San Francisco.

2.We have semimonthly direct sailing from Hong Kong to San Francisco.

3.We have a direct sailing from Hong Kong to San Francisco.

（二）注意词语所放

的位置：

例如：

1. We shall be able to supply 10 cases of the item only.

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2. We shall be able to supply 10 cases only of the item.

前者则有两种商品以上的含义。

（三）注意句子的结构：

例如：

1.We sent you 5 samples yesterday of the goods which you requested in your lett

er of May 20 by air.

2.We sent you, by air, 5 samples of the goods which you requested in your lette

r of May 20.

五、Conciseness 简洁

（一）避免废话连篇：

例如：

1.We wish to acknowledge receipt of your letter...可改为：We appreciate your le

tter...

2.Enclosed herewith please find two copies of...可改为: We enclose two copies o

f...

（二）避免不必要的重复：

（三）短句、单词的运用：

Enclosed herewith----->enclosed

at this time----->now

due to the fact that----->because

a draft in the amount of $1000----->a draft for $1000

六、Concreteness 具体

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七、Correctness 正确

外贸函电:约定

约定

Appointments

Dear Mr. / Ms.,

Mr. John Green, our General Manager, will be in Paris from June 2 to 7 and woul

d like to come and see you, say, on June 3 at 2.00 p.m. about the opening of a

sample room there.

Please let us know if the time is convenient for you. If not, what time you wou

ld suggest.

Yours faithfully

约定

尊敬的先生/小姐，

我们的总经理约翰格林将于六月 2 日到7 日在巴黎，有关在那开样品房的事宜，他会于六月

3 日下午2：00 点拜访您。

请告知这个时间对您是否方便。如不方便，请建议具体时间。

您诚挚的

外贸英语函电范文

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外贸函电

Foreign Economic Relations & Trade Committee of What City

Address: 地址略-------

Tel: 电话号码略 Fax: 传真号码略________

To: Ms Jaana Pekkala, Consultant for China Swiss Organization for Facilitating

Investments Fax: +41-1-249 31 33

Total pages of this fax: 2

_________________________

Dear Ms Jaana Pekkala,

We understand from The Swiss Business Guide for China that your organization is

helping Swiss firms in seeking opportunities of investing in China and busines

s cooperating with Chinese partners. To establish business relations with your

organization and attract Swiss companies' investment here in What, We write to

introduce our city, the city of What, as one of the open cities in Liaoning Pro

vince, China and also ourselves, Foreign Economic Relations & Trade Committee o

f What, as a What government initiative to facilitate business relationship wit

h foreign companies.

Our committee provides advice and assistance to What fir

ms seeking to export th

eir services, goods to foreign areas and import goods and services abroad. We a

lso assist Whatfirms in establishment of joint ventures and carry the procedure

s for examination and approval of joint ventures and foreign sole investment fi

rms. Our Committee can provide What companies with information on the world mar

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ket and specific commercial opportunities as well as organize trade missions, s

eminars and business briefings.

Our committee facilitates and encourages investment from other countries into t

argeted sectors of What economy and maintains active promotion of What through

its network of contacts in domestic and abroad areas.

Nowadays, we are seeking foreign investment in the field of capital constructio

n, such as improving of tap water system and highway construction. Also, we are

setting up a tannery zone in Tong'erpu, the largest leather clothes producing

an

wholesaling base in North China. We invite Swiss companies with most favorable

polices to set up their firms in any form on tanning, leather processing and se

wage treatment.

Any information on investment projects into What and on business cooperation wi

th firms in What is highly appreciated and will be pass on to anyone who have a

pproached us with interest in similar project. You are also invited to our city

for investigation and business tour.

Should you have any questions, please fell free to contact us.

Thank you for your attention and looking forward to your prompt reply.

Sincerely yours,

Qiming Di

Commercial Assistant

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For Foreign Economic Relations & Trade Committee of What City

外贸英语函电范文:邀请与答复

外贸函电:邀请与答复

Invitation and Reply

Dear Mr. / Ms,

We should like to invite your Corporation to attend the 2000 International Fair

which will be held from August 29 to September 4 at the above address. Full de

tails on the Fair will be sent in a week.

We look forward to hearing from you soon, and hope that you will be able to att

end.

Yours faithfully

尊敬的先生/小姐，

在上述地址，我们想请贵公司参加于八月二十九日到九月四日举办的 2000 国际商品交易会，

关于交易会的详情我们一周内将寄给你。希望不久能收到你的来信，并能来参加。

您诚挚的

肯定答复

Dear Mr. / Ms,

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Thank you for your letter of June 28 inviting our corporation to participate in

the 2000 International Fair. We are very pleased to accept and will plan to di

splay our electrical appliances as we did in previous years.

Mr. Li will be in your city from July 2 to 7 to make specific arrangements and

would very much app

reciate your assistance.

Yours faithfully

尊敬的先生/小姐，

感谢六月二十八日来信邀请我们公司参加 2000 国际商品交易会。我们乐于参加并计划展示

我们前几年生产的电子设备。李先生将于七月二日至七日去你市做具体安排，非常感谢你的

协助。

你诚挚的

否定的答复

Dear Mr. / Ms,

Thank you very much for your invitation to attend the 2000 International Fair.

As we are going to open a repair shop in your city at that time, we are sorry t

hat we shall not be able to come.

We hope to see you on some future occasion.

Yours faithfully

尊敬的先生/小姐，

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非常感谢您邀请我们参加 2000 国际商品交易会。由于我们将于同一时间到你市新开一家维

修店，非常抱歉我们不能前去。

希望以后在某些场合见到您。

您诚挚的

外贸函电:祝贺信

Congratulation lette

尊敬的先生/小姐，

值此国庆三十五周年之际，请接受我们最真诚的祝贺。愿我们两国之间的贸易联系持续发展。

你诚挚的

Congratulation letter 2

Dear Mr. Minister

Allow me to convey my congratulations on your promotion to Minister of Trade. I am delighted

that many years service you have given to your country should have been recognized and
appreciated.

We wish you success in your new post and look forward to closer cooperation with you in the

development of trade between our two countries.

Sincerely

尊敬的部长先生，

请允许我向您升任贸易部长表示祝贺。多年来你对国家的贡献被认可，欣赏，我非常高兴。
我们祝愿您在新的职位取得成功，期待我们两国在贸易发展上进一步合作。

诚挚的

回信

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Dear Mr. / Ms,

Thank you for your letter conveying congratulations on my appointment. I wish also to thank you

for the assistance you have given me in my work and look forward to better cooperation in the

future.

Sincerely

尊敬的先生/小姐，

感谢你来信对我的任命表达的祝贺。我也感谢您对我的工作给予的支持，并期望未来能有更

好的合作。

诚挚的

外贸函电:咨询

Consultation

Dear Mr. / Ms,

We are much concerned that your sales in recent months have fallen considerably. At first we

thought this might be due to a slack market, but on looking into the matter more closely, we find

that the general trend of trade during this period has been upwards.

It is possible that you are facing difficulties of which we are not aware. If so, we would like to

know what we can do to help. We, therefore, look forward to receiving from you a detailed rep

ort

on the situation and suggestions as to how we may help in restoring our sales to their former level.

Yours faithfully

咨询

尊敬的先生/小姐：

我们非常关心你方销售近几个月大幅度下降。开始我们以为是市场疲软，但仔细研究问题，

我们发现过去这段时间贸易的总趋势是上升的。有可能你方面临我方还不知道的困难，如是

这样，我方想知道是否能帮助什么。我们期望收到关于问题的详细报告，及建议我们怎样帮

助才能把销售恢复到原来的水平。

您诚挚的

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建立与发展关系函电

们从我驻巴基斯坦使馆商务参赞处得悉贵公司的名称和地址，现借此机会与你方通信，意在
建立友好业务关系。

我们是一家国营公司，专门经营台布出口业务。我们能接受顾客的来样定货，来样中可

具体需要产品的花样图案，规格及包装装潢的要求。

为使你方对我各类台布有大致的了解，我们另航寄最新的目录供参考。如果你方对产品

有兴趣，请尽快通知我方。一俟收到你方具体询盘，即寄送报价单和样本。

盼早复。

SPECIMEN：INTRODUCING BUSINESS OPERATION

Dear Sirs,

RE:TABLECLOTH

We have your name a
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