外贸信函(英文版)Business Letters
外贸商务信函英语范文
外贸商务信函英语范文在外贸中，我们作为一名业务员，英语好一点对于我们写商务信函时好处多多。
下面是店铺给大家整理的外贸商务信函英语范文，供大家参阅!外贸商务信函英语范文：要求按现金提货方式装运订货Dear Sir or Madam:Thank you for your order No.6464 dated 28 April for 40 widgets. We would like to arrange for immediate shipment. Unfortunately, we do not have sufficient creditinformation to offer you open account terms at this time. Would it be acceptable to ship this order cash on delivery?If you wish to receive open account terms for your next order, please provide us with the standard financial statement and bank reference. This information will be held in the strictest confidence.We look forward to hearing from you.Yours sincerely,Hillary外贸商务信函英语范文：延迟付款Dear Sir or Madam:Thank you for your letter dated 24 March. We are very sorry to hear about your company’s current financial problems.We have considered your request to delay payment of your outstanding balance of US$11.426 until 1 May of this year. We are happy to tell you that we can agree to your proposal.We must add, however, that this preferential treatment is being given only because of your current circumstances. It cannot be taken as a precedent for our future commercial relationship.We wish you better times ahead.Yours sincerely,Hillary外贸商务信函英语范文：确认供货Dear Sir or Madam:As a result of our recent exchange of information, we have a strong interest to work with your proposal.Please see the following terms and conditions as a confirmation of the start of our business relationship.Product Name:Spec. Number:Quantity:Price:Packing:Payment:We hope that this first transaction will come to a successful conclusion for both of us. We look forward to continuing a mutually beneficial trade between our companies.Yours faithfully,Hillary外贸商务信函英语范文：答复在30日有效期的信用状付款的建议Dear Sir or Madam:Thank you for your order of 500b/w TV sets by your letter dated 17 July.We have considered your proposal to pay by a 30-day letter of credit. We do not usuallyaccept time credit; however, in view of our long and mutually beneficial relationship, we are willing to make an exception this time.I must stress that this departure from our usual practice relates to this transaction only. This one-time accommodation does not set a precedent for future transactions.I am enclosing our sales contract No.834 covering the order.I would be grateful if you would follow the usual procedure.Yours sincerely,Hillary外贸商务信函英语范文：答复直接付款的要求Dear Sir or Madam:Thank you for your letter dated 2 October requesting payment against documents for contracts No.482 and 483.We are pleased to say that we agree to your request. We wish, however, to make it clear that in our future transactions, involved for each transaction is less than US$5,000 or the equivalent in Renminbi. Should the amount exceed that figure, payment by letter of credit will be required.We would like to say that this exception is allowed only in light of our long and mutually beneficial association.Yours sincerely,Hillary。
商务英语外贸英语信函
商务英语外贸英语信函商务英语外贸英语信函范文1.Please effect shipment with the least possible delay upon receipt of the letter of credit in your favour established by us.收到我方开具的.以你方为受益人的信用证后，请尽可能减少延误发货2. We hope that the goods will arrive in time for the new year rush.我们希望新年急需的货物能及时送达3.We hope that you will make all necessary arrangements to deliver the goods on time.我们希望你做出必要的安排以使货物准时到达4.Could you possibly make your delivery date not late than May? You see, June is the right season for the goods. If they arrive later than June, we will miss the selling season.你能将交货期定在不迟于五月吗，你知道，六月正是该货的旺季，如果迟于六月，我们将错过销售季节5.Can you effect shipment of the order in October?你能确认在十月份将该订单的货发出吗6.Is it possible for the goods to be landed at Dalian in early December?12月初该批货在大连上岸是否可能7.We need the products in less than one month in order to get ready for the selling season.我们需要货物不迟于一个月以为销售季节做准备8.Please send us the shipment by train.请通过火车发货给我们9.Please ship the goods by the first available steamer early next month.请下月初通过一流的汽船发货给我们10.As we are in urgent need of the goods, we would like you to ship them by air freight.由于我们急需此货，我们要求空运。
外贸英文书信格式
外贸英文书信格式English:"In the context of international trade, an effective business letter is crucial for communication. A typical foreign trade English business letter starts with the sender's address at the top right corner, followed by the date below it. Opposite to this, on the top left, the recipient’s address is placed. The letter often opens with a salutation such as 'Dear Mr./Ms. [Last Name],' depending on the familiarity with the recipient. The body of the letter is where the core message is communicated. This section is divided into paragraphs, each addressing specific points such as introduction, details of the proposal or transaction, and any terms or conditions. Clear and concise language is pivotal, avoiding overly complex sentences to ensure clarity and professionalism. The closing of the letter should reiterate the key points or action desired, followed by a polite sign-off like 'Sincerely' or 'Best regards,' and then the sender’s name and signature. The inclusion of enclosures or attachments, if any, should be indicated by adding 'Enclosures (x)' at the bottom. Additionally, the subject line at the beginning, just below the recipient's address,is crucial as it gives a snapshot of the letter’s purpose. This format not only ensures clarity and efficiency in communication but also reflects the professionalism and seriousness of the sender. Adhering to these norms in foreign trade English business letters can significantly enhance the effectiveness of international business communications."中文翻译:"在国际贸易中，一封有效的商务信函对于沟通至关重要。
英文商务信函范文（EnglishBusinessLetters）
英文商务信函范文（English Business Letters）English Business Letters: 0 pointsTags: letters, essays, EnglishAnswer: 1 browse: 212 question time: 2011-03-21 06:24Where can I download the sample essay?A total of 0 comments... Related information: trade correspondence study notes - 3.Doc more information "the best answer the answer she said, does not let's review report, pulling the wrong in my family.Moon Song water[Master] i. starting languageA. establishing trade relations1. we are willing to establish business relationship with your company.2. we hope to establish business contact with you.3. our company deals with the import and export business of electronic products, and hopes to establish business relations with you.Example sentence：1.We are willing to eatablish trade relations with your company.2.Please allow us to express our hope of opening an account with you.3.This Corporation is specialized in handing the import you. and export business in electronic products and wishes to enter into business relations withB. self recommendation1. please let us introduce ourselves, we are...... The leading trading company.2. our company has been engaged in this business for many years and enjoys a high international reputation.3. our products are of first-rate quality, and our clients have always regarded the company as the most reliable company.Example sentence：1.Let us introduce ourselves as a leading trading firm in...2.Our company has been in this line prestige. of business for many years and enjoys high international3.Our products are of very good quality and one. our firm is always regarded by our customers as the most reliableC. promotional products1. we come from...... Knowing your name, I wonder if your company is interested in this series of products.2. our newly developed...... We are pleased to inform you that it has been put on the market.3. we look forward to becoming your company...... Supplier。
英文商业信件(标准格式范本)(business letter)
Number 169, Changchun RoadJilin City, Jilin ProvinceP.R. China, 132012November 15, 2010The managerThe Public Tansport CompanyNo.36, Wuhan RoadJilin City, Jilin ProvinceDear bus company managerThank you for read this letter from busy! I take 101way bus which can take me from my home to school everyday, but I feel so angry for cost me so much time in waiting for it.●All of bus takers want you raise the number of 101way bus, and if it is possible Ithink you can improve the speed of sending bus.●Ithink you can increase the quantity of the bus, and you can gain more revenue inthe future.●If you think it’s not financial that gain the quantity of the bus, you can raise theprice of taking bus.Please excuse me and I’m sorry to tell you about these. It is not wrong that what you have planed the bus, but I think it is not appropriate way to earn the revenue. Many people havechosen another bus to where they want to, but the 101way bus is still the best way they can choose, except waiting. So there are so many backers, what are you waiting for?Sincerely。
Business Letters
Business Letters1.Letter proposing to have business connection提议进行商务接洽信函2.Letter proposing business to the company listed in a chemical magazine4. Letter asking for introduction of a possible agent5. Letter seeking business relationship with a company recommended by The Chamber of Commerce6. Letter requesting introduction to obtain business connection7. Letter accepting the import of consumer goods8. Letter advising appointment of agency9. Letter proposing to discuss trade terms10. Letter confirming the terms of agency agreementDear Sirs,We are pleased to confirm the agreement reached at the discussions at Nanjng between you and our export manager, Mr. Lin and look forward very much to a successful business relations.Before the contract is concluded with signature, we should like to confirm the chief conditions of the agreements as follows:1.We operate as Sole Agents for a period of three years from the date of agreement.2.We receive a commission of 15% on all sales of your products in China.3.We handle no other foreign goods of the same line and competitive type.We look forward to your letter confirming these conditions.Yours faithfully,11. Letter replying to the proposal of business Gentlemen:We thank you for your letter of April 23 and are pleased to hear that you find our products satisfactory and that you think there is room for sales expansion in England.We shall be pleased to discuss the possibility of coming to a special business relation with you, but we have not yet made any decision concerning it. We think you would like to give us some idea of the terms on which you are willing to handle our products. Meanwhile we have pleasure in sending you our export catalog with full details of our discount prices.We shall be glad to receive your initial order at these prices on a draft at sight under your irrevocable L / C.Yours truly,12. Letter introducing reliable firms to do businessGentlemen:In reply to your letter of May 20, we are pleased to suggest the following firm: Name: Asia Trading Co. Ltd.Address: No. 88 Nan-King E. Road, Sec. 1, Taipei, Taiwan.While these concerns are reliable and of good reputation here, we, of course, are unable to make ourselves responsible for them. For any information you may desire as to their standing, we advise you to write directly to them who will give you their references.We hope our reply will be helpful and of service to you, and if there is anything morewe can do for you, please do not hesitate to let us know.Yours faithfully,13. Letter asking for referencesDear Sirs,We are very pleased to receive your order for our goods to the value of US $20 000. As this is our first transaction with you, would you kindly send us the names of firms or a bank to whom reference can be made.As soon as these inquiries have been satisfactorily settled, we shall be pleased to send your order. We sincerely hope that this is the beginning of a long and pleasant business relation. We shall certainly do our beat to realize it.Yours faithfully,14. Letter referring to a bank referenceDear Sirs,We have received an order worth $50 000 from Thomas Wilson & Co., Ltd. of 563 Clark Street, Sydney, and they have given us your name as bank reference.Before we grant credit of this amount we should be obliged if you could let us have your opinion on their reputation and their financial standing.Yours faithfully,15. Letter informing of referencesDear Sirs,In reply to your letter of May 26, we refer you to Messsrs. Kelly & Co., Ltd. Taipei and The Bank of Taiwan, who will be pleased to give you the information you require.Yours faithfully,16. Letter referring to the referenceDear Sirs,Your name has been given to us as a reference by New York Co., Inc., New York, who wants to open an account with us.We should be much obliged if you could give us some information on their financial standing and their way of doing business. We are especially interested to know whether you think that a credit of US$ 100 000 can be granted safely.Any information given to us will, of course, be treated in strict confidence. We enclose an address and a stamped envelope for your reply and thank you in advance for your courtesy.Yours faithfully,17. Letter replying to the inquiryDear Sirs,In reply to your letter of December 20 we give you the following information you have asked for.The company you mentioned is an old-established one who has been enjoying the highest reputation. We have done business with them for many years and have found them very correct and reliable.Though this information is given to the best of our knowledge, we must ask you to treat it in strict confidence and without any responsibility on our part.Yours faithfully,18. Another letter replying to the inquiryDear Sirs,The following facts are given to your free disposal concerning the firm mentioned in your inquiry of September 15.Established in 1959 as importer and exporter, they have now a sound business standing with an excellent business turnover. They own good offices with the staffof three hundred employees. Their annual purchase amounts to US$8 000 000 and their directors are quite responsible and are reputed to be very reliable.Our opinion is that we can safely trust them for the amount of business you mentioned. However, this is our personal opinion and we assume no responsibility for your proposed business with them.Yours faithfully,19. Letter giving unfavorable reply against inquiryDear Sirs,We have completed our inquiries concerning the firm you mentioned in your letter of May 18 and have to inform you to consider carefully the business with them.In the past three years the company has experienced a serious difficulty in finance and delayed in executing their normal payment. Overbuying would appear to be a reliable fault in this firm.We would suggest you to pay most careful attention to any business relation with them. However, this is our personal opinion and we wish you to make further inquiries on your part.Yours sincerely,20. Letter apologizing for not supplying definite opinionDear Sirs,We regret our inability to help you very much in regard to the firm mentioned in your letter of May 26.It is true that we did business with them during the period of 1976-1980 but the amount of business was not so large that we can not supply any responsible opinion on the business capability and credit standing.Yours sincerely,21. Letter apologizing for not supplying definite opinionDear Sirs,We regret our inability to help you very much in regard to the firm mentioned in your letter of May 26. It is true that we did business withthem during the period of 1989 - 1999 but the amount of business was not so large that we can supply any responsible opinion on the business capability and credit standing.Yours truly,22. Letter selling Chinese sauce "Wei-Wei"Dear Sirs,In the field of good sauces, the Chinese sauce "Wei-Wei" has been considered the best for quite a long time. Competition has not affected its quality or attraction. Its reputation is spread by everyone who tastes it; it is recommended by words of people to many prospective customers.Chinese sauce "Wei-Wei" is now supplied with the best quality from our plant to all over the world. The finest beans are imported from the U.S.A. with careful selection and the quality of Chinese sauce "Wei-Wei" isensured perfect preserving in any part of the world.Please refer to the enclosed price-list, and let us know your requirement by return mail. You may be able to profit special terms on your initial order. Delivery can be made within two weeks after we receive your order.We look forward to hearing from you soon.Yours sincerely,23. Letter selling gentlemen's suits23. 推销男装函24. Letter informing of the introduction of new oven into the marketDear Sirs,We have just introduced our electronic oven to the market, and are enclosing sales promotional literature to give you full details. No doubt your customers will appreciate the opportunity to purchase this fine product and with this in mind we are enclosing an order form for you to complete and return to uswithout delay. You will receive a special introductory discount of 10% which we can maintain until October 10.Yours faithfully,25. Letter selling camera at the opportunity of enlargement of plantDear Sirs,Two years ago we had the pleasure of supplying you with our high quality camera model HC-68, and trust that it has given you perfect satisfaction.We are writing to inform you that we have been appointed agents for the famous Kodak cameras. We can supply most models from stock and are prepared to accept your camera if it is of fine quality.Our plant has been enlarged and modernized and we can produce our camera specially and efficiently. Please test the ability of our newlydeveloped full automatic camera. We are confident that you will become a satisfied importer of our cameras.Yours faithfully,26. Letter informing of the opening of branch and inquiring customer's requirementDear Sirs,We should like to bring to your notice the fact that we shall be opening a branch there and will be in a position to offer our customers various merchandises more rapidly.We shall be grateful if you will kindly let us know whether you would wish us to stock one or more kinds of our merchandises for you, and if so, what line are you in demand for. Your reply to this inquiry will enable us to give you the priority to supply your requirement fast and will enable us to providesufficient quantities for the goods that are going to be best selling. We hope to be of best service to you.Yours faithfully,27. Letter recommending the best selling productDear Sirs,You will be interested to hear that we have recently developed our new product, which is selling very strongly on the home market. Because of its success in this country, we thought there might be a sales potential abroad, and we would welcome your advice as to whether, in your opinion, there is a market in your district.If you agree we shall be glad to supply you with our samples for you show to the potential customers. You will find enclosedan order form in case you wish to make an immediate order.Yours faithfully,28. Letter 9 Informing of the alteration of priceDear Sirs,The continued increase in the cost of raw materials and the additional labor costs involved in the manufacture of our products have made it necessary to revise our present prices.Our new price list is enclosed, and all orders posted after April 30 must be invoiced at the rates. We very much regret that it has been necessary to make this increase, and we have done all in our power to avoid it by introducing economies in the manufacturing process without lowering standards and bybuying raw materials in greater bulk than before.These economies have enabled us to keep our increase below those of our competitors, who, of course, have been faced with the same problems as ours.Yours faithfully,29. Letter offering the new product at the low priceDear Sirs,You will be interested to hear that we have recently brought out a new product, Electronic Face Cleaner, which is specially designed for European market.We are sending our sample, price-list and full sales promotional literature for you to examine. We are sure that it is the best quality product and supplied to you at the very low price.We suggest that you take advantage of the enclosed order form to ensure that you will be completely satisfied.Yours faithfully,30. Letter introducing the new car Gentlemen:As you are no doubt already aware, the New York Motor Show will take place in October, and we expect that you will be going along to have a look at the latest model.You are interested in economy buys and value for money, and would therefore ask you to have a good hard look at our new model, GS-1800. This car has full-automatic transmission at a price half that paid for similar cars on the market.Your customers are certain to be very interested in these new cars, and we canassure you that export orders will be delivered by the end of this year.Yours truly,Chapter TwoLetters of Inquiry1. Letter asking for quotation by seeing advertisementDear Sirs,We have seen your advertisement in "The Still Life" and are interested in your metal boxes and knives of all kinds.Please quote us for the supply of the items listed on the enclosed query form, giving your prices C.I.F. Nanjing. Will you please also state your earliest delivery date, your terms of payment, and discounts for regular purchases.As our annual requirements in metal sundries of all kinds are considerable, perhaps you would also send us your catalog and details of your specifications.Yours truly,2. Letter placing order for the goods displayed at the trade fairDear Sirs,Following my conversation with the representatives in your stand of the Guangzhou International Trade Fair, I should be glad if you would send me your new catalog of portable electronic oven.If you can guarantee prompt delivery and can quote really competitive prices I may be able to place an order. My credit references will be provided if I can make an initial order. Yours faithfully,3. Letter with a desire to buy the suit exhibited at fashion showDear Sirs,We saw your ladies' suits at the Paris Fashion Show held in Shanghai on October 8. The lines you showed for the married women would be most suitable for our market.Will you kindly send us your quotation for Spring and winter clothing that you can supply by the end of November this year? We would require 1 000 dresses in each size 10-14, and 300 in sizes 8, 15 and 16. Please quote us your prices C.I.F. Shanghai. Payment is usually made by a draft at sight on an irrevocable L/C.We look forward to your urgent reply.Yours faithfully,4. Letter asking for quotation because of the request by customersDear Sirs,We received today an inquiry from our trade connections in Japan concerning the supply of wrist watches in large quantities. Therefore please let us have full details of your products so that we can pass on the information.We would like to mention that the connection concerned has made a large number of regular orders with various goods made in Europe over the past five years, and we would ask you to make every effort to quote at a competitive rate in order to secure the business.Your prompt reply would be appreciated. Yours faithfully,5. Letter suggesting order if price is reasonableDear Sirs,We have received a number of inquiries from our trade connections for your "Smart Suit" clothes and think we may be able to place regular orders with you if your prices are competitive.The market will not stand a high-priced line; we have in mind your "Softweight" coat - Women's and Men's designs. Please quote your best C.I.F. Shanghai for 800 of each of these in medium and small sizes and let us know if you could ship within 2 weeks after receipt of order.In our opinion a coat of lighter material than your "Softweight" but equally of bet quality, and mass-produced at a lower price, would have a large sale in this country.We look forward to receiving your reply. Yours faithfully,6. Letter replying to the customer interested in the display of trade fairDear Sirs,Your inquiry about our portable electric typewriter model pet-28 has been referred to us and we remember well the talk with you when you visited our stand.It may interest you to know that we have had several hundred inquiries as the result of our exhibition. It gives us great pleasure to send you our catalog that contains all technical details about the model you are interested in. You will find that the prices very slightly according to the finish you prefer; the most popular color seems to be the grey. We convinced that at these prices our typewriters are the best value in the market.Owing to the very large orders we have taken at the exhibition, we cannot promise deliverywithin four weeks. We hope we may have your order within a couple of days so that we can put your order in our earliest production schedule.Yours faithfully,7. Letter of inquiry at the request of branchDear Sirs,Our branch in Cairo has asked us for quotation for 1 000 units of bicycles to be sold in African countries.Please let us know what quantities you are able to deliver at regular intervals, quoting your best terms C.I.F. Cairo.We shall handle export formalities, but would ask you to ship the goods directly on complete packing for export.Yours faithfully,8. Letter of inquiry at the request of domestic customerDear Sirs,A number of our trade connections here have been in touch with us regarding the supply of cotton white shirts. Please quote your best prices for 500 pieces of the item C.I.F. Shanghai.At present there is a very large market for low-price shirts here, and provided your quotation is favorable we shall probably require regular shipments.In view of this, we should appreciate your special discount.Yours truly,9. Letter asking for quotation to the agent Dear Sirs,We have read in the "Stereo Review" that your are the sole agents for Messrs. Solex of New York and London.Will you please send us price-list and catalogs of all Solex products and terms of payment? Are you prepared to grant special term for an annual trade of $80 000 000?A visit from your representative would be appreciated. Perhaps he would bring samples of Solex Deluxe Hi-Fi portables, an item of growing interest here.Sincerely yours,10. Letter asking for prompt quotation because suppliers are disappointingDear Sirs,Your name was given us by Messrs. Far East & Co., Ltd, Nnjing who have been regular customers of yours for some years. We askedthem if they knew of a manufacturer who would be able to supply immediately the goods specified on the enclosed list.We would explain in coincidence that our usual supplier has rather let us disappointed this year on delivery date and quantities, and we are in danger of getting into arrears with one or two of our overseas contracts.If you can supply the goods required, please accept this as our official order: payment will be made on any basis acceptable to yourselves. We hope you will be able to meet our requirements in this instance, and would add that your products are satisfactory and terms competitive we should be interested in a long-term contract with you.We should appreciate a prompt reply.Yours sincerely,11. Letter of inquiry with a desire to buy the goods interested during a stayDear Sirs,While I was in London I was very interested in your art books, some of which I had bought from you directly five years ago. I am so delighted with your books that I would like to buy similar books for my friends who have been drawing oil painting.Would you please let me know if I can import your books even now, and if possible please quote your export prices on cash with order to Shanghai by ship mail.Upon receipt of your acceptance and quotation, I will send a bank check covering the total amount.Yours faithfully,12. Letter asking for quotation at the enlargement of sales departmentDear Sirs, we are pleased to inform you that we have now enlarged our business machines department and are considering the increase of new lines to our stock.Your various typewriters and calculators would fit in well. Please send a perfect range of catalogs and samples that are in production. We expect you to quote your lowest prices and would like to know whether you can supply from stock.If we decide to put your goods into the market we want your assurance that you will not sell them to other firms in China.We look forward to your early reply.Yours faithfully,13. Letter asking for quotation to meet the order from customerDear Sirs,Please send us by return mail your quotation and catalog for your products No. PO-218, PO-332, PO-428.We have recently obtained an order from our customers for boilers similar to your merchandises, which seem to us most suitable for their purposes.If you have any other lines of these types in your range, we shall be very interested. Please quote your lowest prices C.I.F. Shenzhen.14. Letter informing of the introduction by consulateDear Sirs,We learn from the British Embassy that you are producing for export hand-made shoes and gloves in pure hide and other natural materials.There is a steady demand here for high-class goods of his type, especially in the beautiful colors. Sales are not high, but a good price can be obtained for fashionable designs.Will you please send us your catalog and full details of your export prices and the terms of payment, together with any samples you can let us have.Yours sincerely,15. Letter asking for urgent supply of the goods desiredDear Sirs,We understand that you are the agent for the "Lion Mark Golf Club" and enclose our order for 50 sets of the "Golden Club".Please note that we need these goods rather urgently owing to non-delivery by our regular suppliers. If you can assist us in this matter we are prepared to make repeated orders,providing your delivery and prices are satisfactory.Payment for the enclosed order will be made on a draft at sight under our letter of credit opened in your favor on receipt of your confirmation that the goods are available, and can be delivered by the 30th of May.Yours faithfully,Chapter ThreeReplies to Letters of Inquiry1.L etter informing of the dispatch of catalog and sampleDear Sirs,We thank you for your inquiry of October 10, in response to which we have sent today a copy ofour illustrated catalog together with a range of samples of various clothes.We think the colors will be just what you want for the fashionable trade, and the beauty and elegance of our designs, coupled with the super workmanship, should appeal to the discriminating buyers.Our representative, Mr. Zhang, will be in New York next week and he will be pleased to call on you with a full range of samples. He authorized to discuss the terms of an order with you to negotiate a contract. It will be a pleasure for us to serve you.Yours sincerely,2.L etter of quotation for Stainless Baths Dear Sirs,In reply to your letter of June 21, we have pleasure in enclosing a detailed quotation for Stainless Baths.Besides these advertised in the "Builders Magazine", our illustrated catalogs also enclosed show rich varieties of baths. Most types can be supplied from stock within three weeks. Building constructors in the U.S.A. and Asia have found our product easy to install and very attractive in appearance. We can allow a 5% discount on all orders over US$1 500 in value. We will process any orders you place with utmost attention.Yours faithfully,3.Letter negotiating terms in response to inquiryDear Sirs,We thank you for your inquiry of July 5, and are much interested to hear that you saw our advertisement in "Fine Products".In your letter you ask us for a special price discount of 5% off the list price. While appreciatingYour order, we feel we must point out that our listed prices have already been cut to the minimum possible, and that our goods are unobtainable elsewhere at our rates.We should, however, be pleased to allow you the requested 5% if you care to raise your order to 150 000 pieces and we await your confirmation before putting the matter in hand.With our best regards.Yours faithfully,4.L etter requesting order so as to be in time for ChristmasDear Sirs,We are pleased to receive your inquiry of 3rd September. As requested, we enclose our illustrated catalog and price-list and trust that you will find it of much interest.As you will note on studying them, our products are superior to any other on the market and our prices and terms are competitive.If you wish to ensure delivery before Christmas it will be necessary to place your order as soon as possible as the demand is very heavy.We look forward to receiving your early instructions.Yours faithfully,5.L etter of quotation ensuring delivery requestedDear Sirs,。
外贸英语函电chapter-1-business-letters
Principles ----seven C’s
Correctness Conciseness Clarity Concreteness Completeness Courtesy consideration
Principles (2)
Language Content Attitude Form
example
A. In the event that you speak to Mr. Wood in regard to production, ask him to give consideration to the delivery schedule
B. If you speak to Mr. Wood about production, ask him to consider the delivery schedule.
Business English Correspondence
Changzhou College of Information Technology Xiao guilan
Brief Introduction of the Course Learning
Aims Requirements Content
Consideration--- ‘you’ attitude Cordial and enthusiastic
examples
Opening 1. Thank you for your letter of February 7th telling
us that … 2. We acknowledge the receipt of your letter dated
businessletters范文(热门6篇)
businessletters范文(热门6篇)商务信函写作格式，署名即写信人签名，通常写在结尾后另起一行(或空一、二行)的偏右下方位置。
以单位名义发出的商业信函，署名时可写单位名称或单位内具体部门名称，也可同时署写信人的姓名。
重要的商业信函，为郑重起见，也可加盖公章。
英文商务信函的书信格式top part of a business letter日期：date: 23 december地址：mr. james greensales managerbbb plc55-60 old st, london e6 6hg称谓：dear mr. green (dear gentlemen, dear sir, dear sirs, dear madam)body part of a business letter标题(可以不要)3. look at the two endings of business letter below. notice the useful phrases that are used in these letters.(1)please let me know if this is convenience.i look forward to hearing from you.best wishesyours sincerely,(signature)ms. gillian janespersonnel nanager(2)please phone us to confirm the details.yours faithfully(signature)for ms. gillian jonespersonnel manager中文商务信函的写作格式如同一般信函，商业信文一般由开头、正文、结尾、署名、日期等5个部分组成。
(1)开头开头写收信人或收信单位的称呼。
称呼单独占行、顶格书写，称呼后用冒号。
英语商务信函写作范文
英语商务信函写作范文Business English Letter Writing Sample。
Dear Sir/Madam,。
I am writing to inquire about the possibility of establishing a business relationship with your company. We are a reputable supplier of high-quality electronic products, and we believe that there are opportunities for collaboration between our two companies.First and foremost, we would like to introduce our company and the products we offer. Our company, XYZ Electronics, has been in the industry for over 20 years, and we have built a strong reputation for delivering reliable and innovative electronic products. Our product range includes smartphones, tablets, and other consumer electronics, all of which are designed to meet the highest quality standards.We have been following the success of your company and are impressed with your commitment to excellence. We believe that by combining our expertise in electronic products with your market knowledge and distribution network, we can create a mutually beneficial partnership. We are confident that our products will be well-received by your customers, and we are eager to explore the potential for collaboration.In addition to our high-quality products, we are also committed to providing exceptional customer service. We understand the importance of building strong relationships with our partners, and we are dedicated to providing the support and resources needed to ensure the success of our collaboration. We are open to discussing various forms of cooperation, including distribution partnerships, joint ventures, or any other opportunities that may be of interest to your company.We would be delighted to have the opportunity to discuss this further with you. We believe that a partnership between our two companies has the potential to be mutually beneficial and profitable. We are confident that our products and services will add valueto your business, and we are committed to working closely with you to achieve our mutual goals.Thank you for considering our proposal. We are looking forward to the possibility of working together and are available at your convenience to further discuss the details of our potential collaboration.Sincerely,。
24种外贸基本英文信函Business
[分享]24种外贸基本英文信函.请求建立商业关系Rogers Chemical Supply Co. 10E.22Street Omaha8, Neb Gentlemen: Wehave obtained your name and address from Aristo Shoes, Milan, and we are writing to enquire whether you would be willing to establishbusiness relations with us. We have been importers of shoes for many years. At present, We are interested in extending our, range andwould appreciate your catalogues and quotations. If your prices were competitive we would expect to transact a significant volume ofbusiness. We look forward to your early reply.Very truly yours 自米兰职权里斯托鞋类公司取得贵公司和地址，特此修函，祈能发展关系。
多年来，本公司经营鞋类进口生意，现欲扩展业务范围。
盼能惠赐商品目录和报价表。
如价格公道，本公司必大额订购。
烦请早日赐复。
此致2.回复对方建立商业关系的请求Thank your for your letter of the 16th of this month. We shall beglad to enter into business relations with your company. Incompliance with your request, we are sending you, under separatecover, our latest catalogue and price list covering our exportrange. Payment should be made by irrevocable and confirmed letter of credit. Should you wish to place an order, please telex or fax us.本月16日收到有关商务关系的来函，不胜欣喜。
外贸英语信函
外贸英语信函It is essential for international trade businesses to master the art of effective communication, particularly in the form of business letters. These letters serve as vital channels for conveying crucial information, establishing professional relationships, and facilitating transactions across borders. Proper construction and adherence to established conventions are paramount in ensuring clarity, professionalism, and a positive business reputation. This composition delves into the intricacies of crafting well-structured and persuasive trade letters in English.To commence, the layout and formatting of a trade letter should exude a sense of order and formality. The letterhead, encompassing the company's name, address, and contact details, should be prominently displayed at the top, lending an air of credibility and professionalism. Adherence to a consistent font style and size throughout the document further reinforces the letter's polished and cohesive appearance.The date and recipient's address should be accurately recorded, ensuring seamless communication and prompt response. Proper salutations and closings are pivotal in establishing a respectful andcourteous tone, fostering positive business relationships. The use of appropriate titles and honorifics is a testament to cultural awareness and a willingness to adapt to diverse global practices.The body of the letter should be concise, yet comprehensive, addressing the core subject matter with clarity and precision. Clear and succinct language, devoid of ambiguity, is paramount in facilitating mutual understanding and mitigating potential misinterpretations. The judicious use of industry-specific terminology and technical jargon can further enhance the letter's credibility and demonstrate a deep understanding of the trade's intricacies.When conveying numerical data, such as pricing, quantities, or delivery schedules, meticulous attention to detail is essential. Figures should be double-checked for accuracy, and the use of clear and consistent formatting can aid in promoting comprehension and preventing costly errors. The inclusion of relevant documentation, such as invoices, purchase orders, or shipping manifests, can further substantiate the letter's content and provide additional context.In the realm of international trade, cultural sensitivity and adaptability are paramount. Tailoring the tone, phrasing, and structure of the letter to align with the recipient's cultural norms and expectations can foster a sense of respect and rapport, ultimately facilitating smoother transactions and fostering long-lasting businessrelationships.Furthermore, the art of persuasion is a crucial element in crafting effective trade letters. Strategic use of language, coupled with a comprehensive understanding of the recipient's needs and motivations, can sway decisions and influence outcomes. Highlighting the mutual benefits, addressing potential concerns, and presenting compelling value propositions can contribute to the letter's overall impact and potential for success.In today's digitalized business landscape, the integration of electronic communication channels has become increasingly prevalent. However, the traditional trade letter maintains its significance as a formal and tangible means of conveying essential information. Its permanence and professionalism continue to resonate, particularly in high-stakes negotiations and transactions that demand unwavering credibility and attention to detail.In conclusion, the crafting of effective trade letters in English is a multifaceted endeavor that demands precision, cultural awareness, and a deep understanding of the intricacies of international business communication. By mastering the art of constructing well-structured, persuasive, and culturally sensitive letters, businesses can forge strong professional relationships, facilitate seamless transactions, and establish a formidable presence in the global trade arena.。
business letters英文范文
business letters英文范文English:I am writing to follow up on our recent meeting regarding the potential collaboration between our companies. After our discussion, I believe there is a strong alignment between our goals and values, and I am excited about the possibility of working together to achieve mutual success. As we move forward, I would like to propose scheduling a more detailed meeting to discuss the specific steps and timeline for the collaboration. Additionally, I would like to address any potential concerns or questions that may have arisen since our initial conversation. I believe that open communication and a clear understanding of each other's expectations will be crucial for the success of our partnership. I am confident that by working together, we can create a strong and mutually beneficial collaboration that will propel both of our companies forward.中文翻译:我写信是为了跟进我们最近关于两家公司潜在合作的会议。
外贸商务英语信函 Commercial Letters In English
Letter 1Self-introductionDear Sirs,Through the courtesy of the Chamber of Commerce in Tokyo, we have learned that you have been supplying the best quality foods all over the world, and we are sure there is a large demand for various exotic foods in our country. We are writing to you in the hope of establishing business relations with you.We are the largest food trading company in Japan with offices or representatives in all major cities and towns in the country. We have been importing a large variety of foods from Europe and the U.S.A. and consider that we have considerable experience in this field.A bright prospect for your products in our market is foreseeable, We look forward to hearing from you and assure you of our close cooperation at all times.Letter 2Asking to Establish Business RelationsDear Sirs,Your letter of November 21 addressed to our sister corporation in Shanghai has been transferred to us for attention. As the items fall within the scope of business activities, we shall be pleased to enter into direct business relations with you. We have learned that you are one of the leading importers and wholesalers of Electric and Electronic Machinery and Equipment in Thailand. We are exporters of the same lines of business, having a business background of some 40 years, and are now particularly interested in exporting to your country Electronic Products of all types.All kinds of our products are good sellers and worth commendation for their excellent quality. If you are interested in marketing these products at your end, please let us know and we shall be pleased to send you our quotations and sample books upon receipt of your specific enquiries.We look forward to your favorable reply.Letter 3Asking for CataloguesDear Sirs,We owe your name and address to Bank of China, Lagos Branch, through whom we have learnt you are exporters of Chinese Textiles and Cotton Piece Goods. For your information（谨奉告）, textiles are our main imports, but now we are especially interested in importing Printed Shirting from your country.If you can assure us of workable prices, excellent quality and prompt delivery, we shall be able to deal in these goods on a substantial scale.We would therefore highly appreciate it if you would send us by airmail catalogues, sample books and all necessary information regarding Printed Shirting, so as to acquaint us with the material and workmanship of your supplies.We are looking forward to your early reply.Letter 4Asking to Establish Business RelationsDear Sirs,Your name and address have been recommended to us by the Commercial Cou nselor’s Office of our Embassy in your country as well-established importers of light industrial goods in your country. We now avail ourselves of this opportunity to write to you and see if we can establish business relations by a start of some practical transactions.Our corporation is established for the purpose of carrying on import and export business as well as other activities in connection with foreign trade. We are active in commercial intercourse with the trade and financial circles of various countries and districts. We are striving to expand economic cooperation and exchange of technology with foreign countries, and to utilize common and reasonable international practices in a flexible way.To acquaint you with light industrial goods we handle, we are sending you, by separate airmail, a commodity list and several sample books for your reference. We welcome your inquiries.Letter 5Invitation to Guangzhou FairGentlemen:We are glad to learn that you are considering a visit to China to pave the way for cooperation between our two companies.We agree with you that a discussion between us in person is beneficial and necessary. As the next session of the Chinese Export Commodities Fair in Guangzhou is to be held from April 15 to April 27, 2000 in the city of Guangzhou in southern China, we would like to suggest that you attend it. The general manager and sales representatives of our company will be there to meet you and conduct negotiations with you. Some of the new products will be on display at our stands at the Fair. After the visit to the Fair you are welcome to come to the city of Nanjing to see some of the factories you are interested in.Provided you have decided on such a visit, we will forward you a formal invitation, with which you can apply for an entry visa.We are confident that our meeting at the Fair will be productive and lead to advance of our business relations.Letter 6An itinerary of a VisitGentlemen:We are in receipt of your telex message this morning. In compliance with your request, we have made a tentative itinerary for your trade group’s visit to Nanjing as follows:July 24, Monday10:00 a.m.: Arrival in Nanjing by MU98032:00p.m.: Business negotiationJuly 25, TuesdayMorning and afternoon: Going to Suzhou to visit Suzhou Industrial ParkJuly 26, WednesdayMorning: Return from Suzhou to NanjingAfternoon: Visit factories in NanjingJuly 27, Thursday9:00 a.m.: Business negotiationAfternoon: Sightseeing in Nanjing7:30p.m. : Departure from Nanjing to Beijing by Flight CA1505The above itinerary is open to alterations and your comments and suggestions are welcome. Your prompt reply will be highly appreciated.Letter 7Showing Interest in ProductsDear Sirs,We have read your advertisement in ―Economic Reporter‖ and we are glad to know that you are one of the leading exporters of silk blouses in China. We are interested in the products and would like to be informed of details of your various types, including sizes, colors and prices.We are large dealers in silk garments, having over 15 year’s e xperience in this particular line of business. Silk blouses of good quality and moderate prices command a good sale in our market.When replying, please state terms of payment and discounts you would allow on purchases of quantities of over 100 dozen of individual items.We look forward to your early reply.Letter 8Making an EnquiryGentlemen:Please be informed that one of our clients is in the marked for peanuts. It will be highly appreciated if you could quote us your rock-bottom prices for the same, with indication of date of shipment.We would like to stress the point that the peanuts enquired for are handpicked Shandong peanuts, 2001 crop and packed in new gunny bags of 100 kgs each. Meanwhile, the goods should be surveyed by a certified public surveyor as to their quality and weight.In order to facilitate our mutual business, it is hoped that you would airmail us the soonest possible your proforma invoice for 2,000 tons of the above commodity with prices on CFR Genoa basis, so that we could get our client’s confirmation.Your prompt reply would be appreciated.Letter 9An Enquiry for Arts & CraftsGentlemen:We are much obliged to Bank of China for the name and address of your company and are pleased to know you are one of the principal producers and exporters of arts and crafts in China.We are glad to tell you there is an urgent need for moderately priced gifts of salient oriental characteristics in Australia for the forthcoming 2000 Olympic Games in Sydney. We shall appreciate it if you will quote us your floor price for cloisonné cups and vases of different sizes at your earliest convenience. Quotations for other recommended Chinese arts and crafts appealing to tourists as gifts are also welcome. Provided the prices quoted are competitive, we should like to place large orders with you.As for payment, we will open irrevocable letter of credit in your favor for the total value right after orders have been confirmed by us. Your soonest reply will be much appreciatedLetter 10Reply to an EnquiryDear Sirs,Your enquiry for Pens has been passed on us for attention by our Commercial Counselor’s office in your country.We specialize in producing Hero Brand Pens of various types, with a history of 64 years. The enclosed catalogue will make you acquainted with some of our products.In particular, we recommend and quote for the following types which have met with warm reception in theour final confirmation, We’d appreciate payment by confirmed, irrevocable L/C at sight. The goods would be ready for shipment one month from receipt of your written order.We look forward to your trial order.Letter 11Making a QuotationDear Sirs,We are in receipt of your letter of July 17, asking us to offer 10,000 metric tons of Superior White Sugar on FAS Shanghai basis and appreciate very much your interest in our product.To comply with your request, we are quoting you as follows:1. Commodity: Superior White Crystal Sugar.2. Packing: To be packed in new gunny bag of 100 kgs. each.3. Quantity: Ten Thousand (10,000) metric tons.4. Price: at USD105.00 per metric ton, FAS Shanghai.5. Payment: by 100% irrevocable and confirmed letter of credit in our favor available by draft at sight.6. Shipment: October/November 1999Your attention is drawn to the fact that we have not much ready stock on hand. Therefore, it is imperative that, in order to enable us to effect early shipment, your letter of credit should be opened in time if our price meets with your approval.We are awaiting your immediate reply.Letter 12Making an OfferDear Sirs,We are in receipt of your letter of Nov. 21, for which we thank you, and to which we have sent you a reply by telex this morning.You must have noted from our telex that we are in position to make you a firm offer on 250 L/Ts Steel Tubes at £620.00 per L/T CIF Lagos, for shipment to be effected within two months after receipt of your order, and payment is to be made by sight L/C. This offer is subject to your reply reaching here within one week.As you are aware, there has been an active demand for Steel Tubes in the market. Therefore, it is impossible for us to keep this offer open too long for it will certainly result in increased price, to which we hope you will pay attention, and meanwhile we are expecting your early reply.Letter 13Making a Counter-offerGentlemen:Re : Bitter Apricot Kernels 1999 CropWe are in receipt of your letter of August 14 offering us 60 metric tons of the captioned goods at RMB2,660 per metric ton on the usual terms.In reply, we regret to inform you that our buyers in Odense find your price much too high. Information indicates that some parcels of Turkish origin have been sold there at a level about ten percent lower than yours.We do not deny that the quality of Chinese Kernels is slightly better, but the difference in price should, in no case, be as big as ten percent.To step up trade, we, on behalf of our buyers, counteroffer as follows ,subject to your reply being received here by August 26, our time: ―60 metric tons Bitter Apricot kernels, 1999 Crop at RMB 2350 per metric ton on CIFC 2% Odense with transshipment at Copenhagen, other term as per your letter dated 14/8/99‖.As the market is declining, we recommend your immediate acceptance.Letter 14Advising Sb. To Accept a QuotationDear Sirs,We have for acknowledgement your letter of Feb. 27 from which we note that you find our quotation for the abovementioned commodity too high to be acceptable, as the goods of Spanish origin have been offered at a price about 10% lower than ours. While we do not doubt what (ever) you said, we are of the opinion that the quality of the Spanish goods is far from being comparable to ours.However desirous we are to develop trade between us, we very much regret that we cannot accept your counteroffer. The best we can do is to allow you a 2% reduction in price. We believe if you take the quality into consideration, you will find our quotation most favorable. As our stocks are running low, it is advisable for you to make an immediate decision.We are looking forward to your favorable reply.Letter 15Comparison of GoodsGentlemen:We are pleased to learn from China Council for the Promotion of International Trade who informed us that you are in the market for honey.We wish to inform you that we are specialized in the export of the commodity. Chinese honey is popular with European customers with its special flavor.As requested, we now enclose our quotation sheet with samples and catalogues to be sent under separate cover. We trust that the quoted price is acceptable to you, which is 10% lower than that of the similar article of Indian origin. A fair comparison in quality between our products and those of other suppliers will convince you of the reasonableness of our quotations.We would suggest that you send us your trial order as soon as possible, as there is a brisk demand for this article.Letter 16Recommendation of a SubstituteDear Sirs,We are delighted to receive your letter of November 18 asking whether we can supply you with Art.No.6024. However, we regret to tell you that the said article is not available owing to the rush of orders.In order to meet your demand, we would recommend an excellent substitute. It is as good as the inquired article in quality, but the price is 25% lower. It has already found a ready market in Asia. We are dead sure it will meet with warm reception in your country as well.Full details of our export prices and terms of business are enclosed with this letter. Our illustrated catalogues and sales literature are being sent by separate post.You may be sure of our immediate attention to your order, which we look forward to receiving.Introducing commodityDear Sirs,The Global Trading Co., Ltd has informed us that you are searching for high-grade Wool Sweaters to be shipped to De nmark. We’d like to offer you our ―Arrow‖ lines which reach a standard sufficiently high to redound your credit.―Arrow‖ brand Woo l Sweaters are exclusively made from quality export-grade Australian pure new wool, which has unique features giving natural warmth and comfort with proper elasticity and soft feeling. They are also ideal for those with rheumatic, arthritis and back suffering, and already have a good market in over 25 countries and regions.Dealers in this line have reaped gratifying profits and we have no doubt that you will also be able to share the success.We enclose a catalogue of the goods for your reference and look forward to your early reply.Letter 18Sales PromotionDear Sirs,Thank you for your letter of June 18 ordering 8,000 meters of 100 cm wide watered silk.We regret to say that we can no longer supply this silk. Fashions constantly change and in recent years the demand for watered silks has fallen to such an extent that we ceased to produce them.In their place we can offer our new Gossamer brand of rayon. This is a finely woven, hardwearing, non-creasable material with a most attractive luster. The large number of repeat orders we regularly receive from leading distributors and dress manufacturers is a clear evidence of the widespread popularity of this brand. At the low price of only $1.10 per meter, this rayon is much cheaper than silk and its appearance is just as attractive.We also manufacture other cloths in which you may be interested, and are sending a complete range of patterns by parcel post. All these cloths are selling very well in many countries and can be supplied from stock. If, as we hope, you decide to place an order, we could meet it within three weeks.We hope to hear from you soon.Letter 19Supplier Refuses Price ReductionDear Sirs,We have carefully considered your counter-proposal of 20 July to our offer of woolen underwear, but very much regret that we cannot accept it.The prices quoted in our letter of 18 July leave us with only the smallest margins, and are in fact lower than those of our competitors for goods of similar quality.The wool used in the manufacture of THERMALINE range undergoes a special patented process, which prevents shrinkage and increases durability, the fact that we are the largest suppliers of woolen underwear in this country is in fact in itself evidence of the good value of our products.We hope you will give further thought to this matter, but if you then still feel you cannot accept our offer we hope it will not prevent you from approaching us on some future occasion. We shall always be happy to consider carefully any proposals likely to lead to business between us.Letter 20Placing an OrderGentlemen:Enclosed please find our order No. AB3015, for Canvas Shoes in assorted sizes, colors and designs.We have decided to accept the 8% discount you offered and terms of payment, viz. Documents against Payment, but would like these terms to be reviewed in the near future.Would you please send the shipping documents and your sight draft to Northminster Bank (City Branch) Deal Street, Birmingham B3 ISQ?If you do not have any of the listed items in stock, please do not send substitutes in their place.We would appreciate delivery within the next six weeks, and look forward to your acknowledgement. Enc. : Order form No. AB 3015Letter 21Declining an OrderWe thank you very much for your order of Aug 3. After careful consideration on your request, however, we have come to the conclusion that we cannot but decline the said order.In order to meet the specifications for your order we would have to install a large amount of special equipment at our plant, and this would not be possible before January next year without interrupting our normal production. This is something we cannot afford to as we will be heavily committed to orders for the rest of the year.We regret not being in a position to accept your order, but hope that you will understand our situation. Please let us have any other inquiries of yours, as we shall be only too pleased to meet your requirements.Letter 22Delay in Completing an OrderGentlemen:I am writing to you concerning your Order No AB3523 which you placed five weeks ago. At that time we had expected to be able to complete the order within the delivery date we gave you which was July 5th, but since then we have heard our main supplier of copper has gone bankrupt.This means that we have to find another supplier who could fulfill all the outstanding contracts we have to complete. As you will appreciate this will take some time, we are confident that we should be able to arrange to get our materials and deliver consignments to our customers by the middle of next month.We regret the unfortunate situation over which we had no control and apologize for the inconvenience. If you wish to cancel the order it would be quite understandable, but we stress that we will be able to complete delivery by next month and would appreciate it if you could bear with us till then.Please let us know your decision as soon as possible. Thank you for your consideration.Letter 23Fulfilling an OrderDear Sirs,Order No. k1236The above order has now been completed and sent to Zhangjiagang Docks where it is awaiting loading onto SS Eastsea which sails for Kobe, Japan on 25 July and arrives on 29 July.Once we have the necessary documents we will hand them to Chartered Bank, your bank’s agents here, and they will forward them to the Union Trust Bank in Japan.We have taken special care to see that the goods have been packed as per your instructions, the six crates being marked with your name, and numbered 1—6. Each crate measures 6ft*4ft*3ft and weighs 5 cwt.If there is any further information you require, please contact us. Thank you very much for your trial order, and we hope it will lead to further business between us.Letter 24Introduction to Terms of PaymentDear Sirs,We are pleased to receive your inquiry of 5th July and enclose our illustrated catalogue and price list.We are confident you will be interested in our products and welcome your further inquiry.As to our terms of payment, we usually adopt confirmed and irrevocable letters of credit in our favor, payable by draft at sight, reaching us one month ahead of shipment, remaining valid for negotiation in China for a further 21 days after prescribed time of shipment and allowing transshipment and partial shipment.We hope the above payment terms will be acceptable to you and expect to receive your trial order soon.Looking forward to your early reply.Letter 25Accepting D/P TermsDear Sirs,We are in receipt of your letter of August 22. Having studied your suggestion for payment by D/A for a trial order of 120 cartons Black Tea, we regret that we are unable to entertain your request. As our usual practice goes, we require payment by confirmed and irrevocable letter of credit. That is to say, at present, we cannot accept D/A terms in all transactions with our buyers abroad. However, in consideration of our friendly relations, we are, as an exceptional case, prepared to accept D/P sight terms.We sincerely hope that the above payment will be acceptable to you and trust you will appreciate our co-operation.Looking forward to your early reply.Letter 26Urging Establishment of L/CDear Sirs,Re: Our Sales Confirmation No. AJ105The goods under the captioned S/C have already been ready for shipment. The date of delivery is approaching, but we still have not received your covering Letter of Credit to date. Please do your utmost to rush the L/C so as to enable us to effect shipment within the stipulated time.In order to avoid subsequent amendments, please see to it that the L/C stipulations conform to the terms of the Contract. Moreover, we wish to invite your attention to the fact that the Contract is concluded on FOB Shanghai basis, therefore, your responsibility is to dispatch the vessel to the loading port in due course.We are looking forward to receiving your L/C soon.Letter 27Advice of Establishment to L/CDear Sirs,We have received your letter of December 11 in connection with your Sales Confirmation No. Y1656.In reply, we are pleased to tell you that we have today established with the National Bank the confirmed, irrevocable Letter of Credit No. 6783 in your favor for the amount of FRF 62,000 payable by sight draft accompanied by a full set of the shipping documents.As the season is drawing near, our buyers are in urgent need of the goods. Please arrange shipment of the goods ordered by us upon receipt of the L/C. We would like to stress that any delay in shipping our order will involve us in no small difficulty. We hope you will let us know at your earliest convenience the name of the carrying vessel and its sailing date.Thank you in advance for your cooperation.Letter 28Asking for Amendment to L/CDear Sirs,We have today received L/C No. 2398 covering Order No. 6125.After checking we have found some discrepancies. Please make the following amendments without the least possible delay:1. Increase the amount of your L/C by $ 520.2. Allow par tial shipment and transshipment and delete the clause ―by direct steamer‖.3. Amend the quantity to read: 15,000 M/T (5% more or less at Sellers’ option).Please see to it that your amendments reach us by 30 October, otherwise shipment will be further delayed. Letter 29Amending L/C as Allowing Transshipmentand Partial ShipmentGentlemen:We thank you for your L/C No. 6288 covering your Order No. 333 for 12,000 dozen Lotus Brand jeans.On perusal, we find that transshipment and partial shipment are not allowed. As direct steamers to your port are few and far between, in most cases, goods have to be transshipped from Hongkong. As to partial shipment, it would be to our mutual benefit if we could ship immediately whatever is ready instead of waiting for the whole shipment to be completed. Therefore, we find it necessary to request you to amend your L/C as allowing transshipment and partial shipment, failing which the delivery of this order will by force be delayed.Your prompt attention to the matter will be much appreciated.Letter 30Asking for Extension of L/CDear Sirs,We thank you for your Letter of Credit No.BC630 issued through the Commercial Bank covering 6,000 pieces of computers.In accordance with the stipulations of the L/C, shipment should be effected not later than August 19, and transshipment is not allowed. However, owing to the workers’ strike here, there will be no direct steamer to your port until the end of August. Therefore, we have to request you to extend the date of shipment and the validity ofthe L/C to September 30 and October 15 respectively.Since this is the urgent matter, please confirm the amendment by fax. Your compliance with our request will be highly appreciated.Letter 31Asking for Insurance ArrangementDear Sirs,Re: Our Order No.113, Your Sales Contract No. 90 Covering 400 Cases Pottery.We wish to refer you to our Order No.113 for 400 cases of pottery, from which you will see that this order was placed on CFR basis.As we now desire to have the shipment insured at your end, we shall be much pleased if you will kindly arrange to insure the same on our behalf against All Risks for 110% of the invoice value, i.e. USD3300.We shall of course refund the premium to you upon receipt of your debit note or, if you like, you may draw on us at sight for the same.Letter 32Reply to an Insurance ApplicationDear Sirs,Re: Your Order No. 113, our Sales Contract No. 90 Covering 400 Cases Pottery.We thank you for your letter of June 30, requesting us to effect insurance on the captioned shipment for your account.We are ple ased to confirm having covered the above shipment with the People’s Insurance Co. of China against All Risks for USD3300. The policy will be sent to you in a day or two together with our debit note for the premium.For your information, this parcel will be shipped on s/s ―Fengqing‖, sailing on or about the 10th next month. Letter 33Asking for Extra InsuranceDear Sirs,Please refer to our Order No. A135 for 10,000 M/T Rock Phosphate, from which you will certainly note that this order is placed on CIF basis.Now we would like to remind you to have the shipment insured in due course. Please see to it that the above-mentioned goods should be shipped before October 20 and that the shipment should be covered WPA for 130% of the invoice value. We know that according to your usual practice you insure the goods only for 10% above the invoice value; therefore the extra premium will be for our account.We sincerely hope that our request will meet with your approval and await your reply with keen interest. Letter 34Clarification of Insurance TermsDear Sirs,Re: Your L/C No. TK309We thank you for your letter of December 6 and your L/C 309 for RMB25, 000 issued by the Bank of Singapore, advised through the Bank of China, HongKong.On going through the stipulations of your credit, we regret to find that in addition to FPA and War Risk, you require insurance to cover TPND and SRCC which were not agreed upon by both parties during our negotiations at the First Beijing International Fair.Under the ordinary circumstance, no loss or theft of such merchandise as mild steel flat bars is likely to occur during transport or after arriving at its destination. Therefore, it is our practice to cover FPA for such commodity. Since you desire to have your shipment insured against TPND, we can arrange such insurance at your cost.With regard to SRCC, we wish to state that the People’s Insurance Company of China, from now on, accepts this special coverage and will fall in with the usual international practice.We hope you will see your way to arrange with your bank for an amendment to your L/C to increase the amount in order to cover the extra premium under advice to us.We assure you that as soon as your amendment reaches us, we shall of course, make the necessary arrangement for the shipment.Letter 35。
外贸商务信函范文英文模板
外贸商务信函范文英文模板In the ever-evolving landscape of global commerce, effective communication through business letters remains a crucial aspect of successful foreign trade operations. As companies seek to expand their reach beyond domestic borders, the ability to craft compelling and professional correspondence has become a valuable asset. This essay aims to provide a comprehensive template for crafting a sample business letter for foreign trade, highlighting the key elements and best practices to ensure successful interactions with international partners.The Importance of Business Letters in Foreign TradeBusiness letters serve as the foundation for building and maintaining strong relationships with overseas clients, suppliers, and partners. They facilitate the exchange of vital information, negotiate terms, and solidify agreements, all while upholding the professional image of the organization. In the realm of foreign trade, where cultural nuances and language barriers can pose challenges, a well-structured and thoughtfully composed business letter can make the difference between a successful transaction and a missedopportunity.Key Elements of a Successful Business Letter for Foreign Trade1. Heading and Contact InformationThe heading of the business letter should clearly and concisely identify the sender's organization, including the company name, address, and contact details. This information should be prominently displayed at the top of the letter, ensuring that the recipient can easily identify the source and respond accordingly.2. Date and Recipient InformationThe date of the letter should be clearly stated, using the appropriate format for the target country. The recipient's name, title, and address should be accurately listed, demonstrating the sender's attention to detail and respect for the recipient.3. SalutationThe salutation should be tailored to the specific recipient, taking into account cultural norms and formalities. In the context of foreign trade, it is crucial to use the appropriate title and level of formality to establish a professional and respectful tone.4. Body of the LetterThe body of the business letter should be structured in a clear and logical manner, addressing the key points and objectives of thecommunication. This may include introducing the company, outlining the purpose of the letter, providing relevant details and information, and making specific requests or proposals.It is essential to maintain a concise and articulate writing style, avoiding unnecessary jargon or complex language that may hinder the recipient's understanding. The tone should be professional, courteous, and tailored to the cultural expectations of the target audience.5. Closing and SignatureThe closing of the business letter should be equally thoughtful, using an appropriate phrase that reflects the tone and purpose of the communication. This may include expressions of gratitude, anticipation of a response, or a call to action.The signature block should include the sender's name, title, and contact information, ensuring that the recipient has all the necessary details to follow up or respond effectively.6. Formatting and AppearanceThe overall presentation of the business letter should be clean, organized, and visually appealing. Consistent formatting, appropriate font choices, and attention to spacing and alignment can contribute to a professional and polished appearance.Best Practices for Crafting a Successful Business Letter for Foreign Trade1. Thorough ResearchBefore drafting the business letter, it is crucial to conduct thorough research on the recipient, their company, and the cultural norms of the target country. This information can help tailor the language, tone, and content to ensure effective communication and build rapport.2. Attention to DetailMeticulous attention to detail is paramount in the context of foreign trade. Ensure that all names, titles, addresses, and other critical information are accurately spelled and formatted, demonstrating respect and professionalism.3. Cultural SensitivityEmbrace cultural differences and adapt the language and tone accordingly. This may involve using appropriate honorifics, considering cultural preferences for direct or indirect communication, and avoiding potentially offensive or inappropriate content.4. Clarity and ConcisenessEffective business letters in foreign trade are characterized by clear, concise, and well-structured communication. Avoid ambiguity,unnecessary jargon, or overly complex language that may hinder the recipient's understanding.5. Proactive Follow-upAfter sending the business letter, be proactive in following up and responding to any inquiries or requests in a timely manner. Maintaining open and responsive communication can help build trust and strengthen the relationship with the international partner.ConclusionCrafting a successful business letter for foreign trade requires a combination of professional expertise, cultural awareness, and attention to detail. By adhering to the key elements and best practices outlined in this essay, organizations can establish a strong foundation for effective communication and successful international partnerships. As the global marketplace continues to evolve, the ability to compose compelling and professional business letters will remain a valuable asset in the pursuit of foreign trade success.。
外贸通知函英文范文大全
外贸通知函英文范文大全As an AI model, I do not have access to a database of pre-written articles, including those specifically tailored for foreign trade notification letters. However, I can provide you with a general structure and some guidelinesfor writing a business letter in English, which can be adapted for a foreign trade notification letter. Please note that the content of the letter will depend on the specific requirements and context of the notification.Structure of a Business Letter in English:1. Heading: Include your company's logo and contact information at the top of the letter.2. Date: Write the date on the letterhead, just below the heading.3. Recipient's Address: Type the recipient's full address, including company name, street address, city,state/province, postal code, and country.4. Salutation: Begin the letter with a salutation such as "Dear [Recipient's Name]," followed by a comma.5. Introduction: Briefly introduce the purpose of the letter. State clearly and concisely why you are writing.6. Body: Expand on the introduction, providing necessary details and information. Arrange your ideas logically and ensure that the letter flows smoothly.7. Conclusion: Summarize the main points of the letter and restate your purpose. Express gratitude or appreciation if applicable.8. Closing: Use a formal closing such as "Sincerely," "Best regards," or "Yours faithfully," followed by a comma.9. Signature: Sign your name below the closing. If you are representing a company, include your position and the company's name.10. Enclosure/Attachment: If there are any enclosed documents or attachments, mention them at the bottom of the letter.Example of a Foreign Trade Notification Letter:[Your Company Logo][Your Company Address][City, State/Province, Postal Code][Country][Your Contact Information][Date][Recipient's Full Address]Dear [Recipient's Name],。
国际贸易英语商业书信大全
1)A first enquiryDear Sirs,We have learned from Smith and Company of Birmingham that you manufacture a range of high-fashion handbags in a variety of leathers.We operate a quality retail business and although our sales volume is not large , we obtain high prices for our goods.Would you please send me a copy of your handbag catalogue with details of your prices and payment terms?We would find it most helpful if you could also supply samples of the various skins from which the handbags are made.Yours faithfully,Sandra JonesManager====================================A first enquiry第一次询价Dear Sirs,执事先生:We have learned from Smith and Company of Birmingham that you manufacture a range of high-fashion handbags in a variety of leathers.从伯明翰.史密斯公司!获悉贵公司制作了一系列款式新颖的皮革手提包.We operate a quality retail business and although our sales volume is not large , we obtain high prices for our goods.本公司经营高档零售业务,虽然销量不多,但货品属优质高档.Would you please send me a copy of your handbag catalogue with details of your prices and payment terms?现恳请惠寄货品目录、价格表和付款方式细则.We would find it most helpful if you could also supply samples of the various skins from which the handbags are made.此外,如蒙提供各类皮革样本,不胜感激.Yours faithfully,Sandra JonesManager==========================================Useful phrases1.We have learned from ... that you从…获悉贵公司…2.We operate a quality retail business本公司经营高档零售业务3.Would you please send me a copy of your handbag catalogue现恳请惠寄货品目录…4.We would find it most helpful if you could also supply samples of如蒙提供各类…样本,不胜感激=======================================Notes段意解说1.Say how you obtained the company's address and indicate what you are interested in.各知如何取得收信人地址及发信原因．2.Introduce yourself and describe your field of activity.自我介绍有关经营的业务范围3.Make your main request.提出请求4.The second request is going to cost the company more. Make it tactfully.第二个请求花费较大，需要得体地提出．=====================================Alternative phrases替代用语We have learned from Smith and Company of Birmingham that you manufacture a range of high-fashion handbags in a variety of leathers.(I have been told by/I have heard from...)(...handbags in several different leathers...)We operate a quality retail business and although our sales volume is not large , we obtain high prices for our goods.Would you please send me a copy of your handbag catalogue with details of your prices and payment terms?We would find it most helpful if you could also supply samples of the various skins from which the handbags are made.(It would be very helpful if...)(...from which you make the handbags.)============================================Comments 评注The enquiry is brief and to the point, telling the reader exactly what the enquiryis about. It requests the usual free literature and politely asks for an additional item: samples.这封信简明扼要，让收信人确切清楚查询内容．先要求索取赠阅目录，再礼貌地要求提供样本(2) Reply to a first enquiryDear Ms Jones,Thank you for your enquiry of 16 July. We are pleased to hear that you are interested in our products.We are sending you a copy of our latest catalogue under separate cover, together with samples of some of the skins we regularly use in the manufacture of our products.I regret to say that we can not send you the full range of samples. You can be assured , however, that such skins as crocodile and ostrich, not include in the watch, are of the same high quality.Mrs Angela Wane, our European Sales Manager, will be in the UK next month and will be pleased to call on you. She will have with her a wide range of our products. When you see them, we think that you will agree that only the best quality materials are used, and that the high standard of workmanship will appeal to the most discriminating buyer.We also manufacture a wide range of leather belts and gloves in which you may beinterested. They are fully illustrated in our catalogue and are of the same high quality as our handbags. Mrs Wane will be able to show you examples when she calls. We look forward to receiving an order from you.Yours sincerely,Damien CarrMarketing Vice-President===========================================Reply to a first enquiry答复第一次询价Dear Ms Jones,琼斯女士:Thank you for your enquiry of 16 July. We are pleased to hear that you are interested in our products.7月16日来函询价忆收到.得悉贵公司对我们的产品有兴趣,实感荣幸.We are sending you a copy of our latest catalogue under separate cover, together with samples of some of the skins we regularly use in the manufacture of our products.兹奉上我们最新的产品目绿和常用的皮革样本,谨供参考.I regret to say that we can not send you the full range of samples. You can be assured , however, that such skins as crocodile and ostrich, not include in the watch, are of the same high quality.很抱歉未能寄上全套样本,但其它诸如鳄鱼皮、驼鸟皮等皮革都是同样优质上乘的.Mrs Angela Wane, our European Sales Manager, will be in the UK next month and will be pleased to call on you. She will have with her a wide range of our products. When you see them, we think that you will agree that only the best quality materials are used, and that the high standard of workmanship will appeal to the most discriminating buyer.本公司欧洲营业经理安杰拉.韦恩太太将于下月携同各类产品前赴英国,.届时您若能抽空与她面谈和看看我们的产品,相信也会同意我们的产品质料上乘、手工精巧,能吸引最有鉴赏力的买主.We also manufacture a wide range of leather belts and gloves in which you may be interested. They are fully illustrated in our catalogue and are of the same high quality as our handbags. Mrs Wane will be able to show you examples when she calls. 除了手提包外,本公司亦制造多种系列精美的皮带和手套,贵公司如感兴趣,可参看产品目录中所刊登的插图.韦恩太太拜访时将向您展示样本.We look forward to receiving an order from you.期待接到您的订单.Yours sincerely,Damien CarrMarketing Vice-President销售部副总经理=============================================Useful phrases1. We are pleased to hear that you are interested in our products.得悉贵公司对我们的产品有兴趣,实感荣幸.2. I regret to say that we can not send you the full range of samples.很抱歉未能寄上全套样本…3. She will have with her a wide range of our products.携同各类产品…4. We think that you will agree that only the best quality materials are used …相信也会同意我们的产品质料上乘、手工精巧…5. The high standard of workmanship will appeal to the most discriminating buyer. …能吸引最有鉴赏力的买主.======================================Notes段意解说1.Make the reference clear and respond.确认来函,作出响应.2.State what acting you are taking详述现正采取的措施3.Explain why you have not been able to meet the request in full解释未能满足收信人所有要求4.Add details of any follow-up action告知其它后续措施5.Broaden the customer's interest, hoping to sell additional products.吸引收信人对其他产品的兴趣,尽量推销======================================Alternative phrases替代用语Thank you for your enquiry of 16 July. We are pleased to hear that you are interested in our products.(I refer to your...)(I am glad to...)We are sending you a copy of our latest catalogue under separate cover, together with samples of some of the skins we regularly use in the manufacture of our products.I regret to say that we can not send you the full range of samples. You can be assured , however, that such skins as crocodile and ostrich, not include in the watch, are of the same high quality.(I am sorry to...)(I can assure you, however,...)Mrs Angela Wane, our European Sales Manager, will be in the UK next month and will be pleased to call on you. She will have with her a wide range of our products. When you see them, we think that you will agree that only the best quality materials are used, and that the high standard of workmanship will appeal to the most discriminating buyer.(...that we use the best quality materials...)(...the most discerning...)We also manufacture a wide range of leather belts and gloves in which you may be interested. They are fully illustrated in our catalogue and are of the same high quality as our handbags. Mrs Wane will be able to show you examples when she calls. We look forward to receiving an order from you.===========================================Comments评注This is a concise, yet full, response to the enquiry. It demonstrates the efficiency and dynamism of the company's approach. The visit of a sales representative will almost certainly lead to a sale.本信精要详尽,同时显示发信人公司处理效率和冲劲.派营业代表到访将可建双方的合作关系.(3)An enquiry for steel screwsDear Sirs,We are interested in buying large quantities of steel screws in all size. We would be obliged if you would give us a quotation per kilogram C&F Liverpool, England. It would also be appreciated if you could forward samples and your price list to us.We used to purchase these products from other sources. We may now prefer to buy from your company because we understand that you are able to supply larger quantities at more attractive prices. In addition, we have confidence in the quality of your products.We look forward to hearing from you by return.Yours faithfully,Nigel BrownPurchasing Manager=========================================An enquiry for steel screws钢螺钉询价Dear Sirs,营业部主管,We are interested in buying large quantities of steel screws in all size. We would be obliged if you would give us a quotation per kilogram C&F Liverpool, England. 本公司有意大量购买各型号钢螺钉,欲知每公斤送抵英国利物浦的成本加运费价格.如蒙惠赐上述报价单,不胜感激.It would also be appreciated if you could forward samples and your price list to us.如能惠寄样本和价格表,亦必感谢不尽.We used to purchase these products from other sources. We may now prefer to buy from your company because we understand that you are able to supply larger quantities at more attractive prices. In addition, we have confidence in the quality of your products.本公司素来向其它公司购买此类货品,闻悉贵公司货品质优价廉,故欲与贵公司建立合作关系.We look forward to hearing from you by return.专此候复.Yours faithfully,Nigel BrownPurchasing Manager采购部经理======================================Useful phrases实用短语1.We would be obliged if you would give us a quotation per...如蒙惠赐上述报价单,不胜感激.2.It would also be appreciated if you could forward samples and your price list to us.如能惠寄样本和价格表,亦必感谢不尽.3. We have confidence in the quality of your products.…闻悉贵公司货品质优价廉…==============================Notes段意解说1.State the enquiry clearly, giving details.详细告知询价项目和细则2.State any additional requests说明其它请求3.Explain why you are approaching this particular company解释选择与收信人公司接洽的原因.4.Ask for a quick response要求尽早回复.====================================Alternative phrases替代用语We are interested in buying large quantities of steel screws in all size. We would be obliged if you would give us a quotation per kilogram C&F Liverpool, England. (We would like to purchase...)(We would be grateful if...)It would also be appreciated if you could forward samples and your price list to us.(We would appreciate it...)We used to purchase these products from other sources. We may now prefer to buy from your company because we understand that you are able to supply larger quantities at more attractive prices. In addition, we have confidence in the quality of your products.(We previously purchased...)(...we are given to understand...)(...more competitive prices...)We look forward to hearing from you by return.=======================================Comments 评注The enquiry is clearly stated with all relevant details at this stage. It makes it clear that the prospective purchaser wishes to buy quite large quantities but wants top quality products at very competitive prices.有关询价项目和细则均清楚列明.此外,发信人亦表示只要货品质优价廉,便会大批购买. (4)Reply to an enquiry for steel screwsDear Mr Brown,Thank you for your enquiry of 2 October 1995. In reply, we would like to make the followings offer, subject to our final confirmation:Production: Steel screwsSpecifications: As per the attached listPacking: Loose in boxes of 5kg netQuantity: 100 boxesPrice: As per the attached listShipment: January/February 1996Payment: Confirmed, irrevocable letter of payable by draft on sight to be opened 30 days before the time of shipment.Under separate cover, we have sent you samples of various sizes, our catalogue and price list.If you find our offer acceptable, please telex or fax us for confirmation. Yours sincerely,K T ChangSales Manager================================Reply to an enquiry for steel screws答复钢螺钉询价Dear Mr Brown,布朗先生,Thank you for your enquiry of 2 October 1998. In reply, we would like to make the followings offer, subject to our final confirmation:贵公司1998年10月2日询价函收悉.如下报价需在本公司确认后,方可有效: Production: Steel screws产品:钢螺钉Specifications: As per the attached list规格:依照附表Packing: Loose in boxes of 5kg net包装:净重5公斤散装箱Quantity: 100 boxes数量:100箱Price: As per the attached list价格:依照附表Shipment: January/February 1999装运:1999年1月至2月Payment: Confirmed, irrevocable letter of payable by draft on sight to be opened 30 days before the time of shipment.付款:保况不可撤销即期信用证,需于装运前230天开立Under separate cover, we have sent you samples of various sizes, our catalogue and price list.另函附寄各型号样本、商品目录和价格表.If you find our offer acceptable, please telex or fax us for confirmation.如题公司接受上述报价,请尽早落实定单为盼.Yours sincerely,K T ChangSales Manager销售部经理================================Useful phrases1.We would like to make the followings offer, subject to our final confirmation 如下报价需在本公司确认后,方可有效2. Under separate cover, we have sent you samples of various sizes, our catalogueand price list.另函附寄各型号样本、商品目录和价格表.==================================Notes段意解说1.Acknowledge the enquiry identifying the reference确认来函和查询事宜.2.Tabulate the details of the offer for absolute clarity. Define the method of payment (letter of credit) precisely.把各项要点详列成表.清楚注明付款规定.3.List samples and other enclosures to be sent in a separate parcel.告知有关附件和样本将另函寄奉.4.Encourage a speedy reply敦促早日回复.==================================Alternative phrases替代用语Thank you for your enquiry of 2 October 1995. In reply, we would like to make the followings offer, subject to our final confirmation:(In reply to your enquiry of...)(The offer is conditional on our final confirmation.)Production: Steel screwsSpecifications: As per the attached listPacking: Loose in boxes of 5kg netQuantity: 100 boxesPrice: As per the attached listShipment: January/February 1996Payment: Confirmed, irrevocable letter of payable by draft on sight to be opened 30 days before the time of shipment.Under separate cover, we have sent you samples of various sizes, our catalogue and price list.If you find our offer acceptable, please telex or fax us for confirmation.(If our offer is acceptable...)=========================================Comments评注The offer is concise and clear. The method of payment, letter of credit, is thesecurest form of payment when dealing with export orders. Tabulating details of an offer provides a simple checklist for the customers to follow. The offer is conditional to allow for any unforeseen problems such as cost increases.报价简洁明确,项目详列成表.令收信人一目了然.需经发信人最后确认方为有效.可避免因其它因素而引致的成本上涨.以信用证付款是处理出口订货最可靠的方法.(5)Asking for a pro forma invoiceDear Sirs,One of our clients has asked us to obtain a pro forma invoice for the following product:Lion Brand Nail Clippers Model 21 chrome plated.Please send us your pro forma invoice in triplicate for 500 dozens of the above product as soon as possible so that we can get our client's confirmation.We will have to no problem in obtaining the import licence. As soon as this is approved, a letter of credit will be opened in your favour.Yours faithfully,T S KhayamImport Manager===================================Asking for a pro forma invoice索取形式发标Dear Sirs,执事先生:One of our clients has asked us to obtain a pro forma invoice for the following product:本公司客户要求获得下列产品的形式发票Lion Brand Nail Clippers Model 21 chrome plated.狮牌21型镀铬指甲钳2500打Please send us your pro forma invoice in triplicate for 500 dozens of the above product as soon as possible so that we can get our client's confirmation.现请贵公司尽快寄送一式三份的形式发票给我们,以便取得该客户的确认.We will have to no problem in obtaining the import licence. As soon as this is approved, a letter of credit will be opened in your favour.申请进口许可证并无困难.此事一经同意,本公司将立即开立以贵公司为收款人的信用证. Yours faithfully,T S KhayamImport Manager进口部经理===========================================Useful phrases实用短语1.One of our clients has asked us to obtain ...本公司客户要求获得…2. We will have to no problem in obtaining the import licence.申请进口许可证并无困难.3. As soon as this is approved, a letter of credit will be opened in your favour. 此事一经同意,本公司将立即开立以贵公司为收款人的信用证.=====================================Notes段意解说1.State the request and identify the product告知请求和有关的产品.2.Give details of the proposed order and the reasons for requesting the pro forma invoice详细暂拟订单细节和请求发出形式发票3.Add any other details and state the proposed method of payment附加其它资料和列明暂拟的付款方法.==================================Alternative phrasesOne of our clients has asked us to obtain a pro forma invoice for the following product:(One of our customers has asked us to get...)Lion Brand Nail Clippers Model 21 chrome plated.Please send us your pro forma invoice in triplicate for 500 dozens of the above product as soon as possible so that we can get our client's confirmation. (Please send three copies of your pro forma invoice ...)We will have to no problem in obtaining the import licence. As soon as this is approved, a letter of credit will be opened in your favour.(We will not encounter any difficulty in...)===========================================Comments评注A pro forma invoice is not a request for payment. It is a simple way of showing a potential customer what an order is going to cost. It makes the vendor go throughthe actual process of costing the order. In this case the pro forma invoice is required for a third party. A dozen(12) is still a quantity often used by some traders. A gross(144) is also used, but less frequently.形式发票并非付款通知,而是卖主按正式程序报价,让潜在客户预算成本.这里述及的形式发票是为第三者索取的.'打'(12件)仍常用于商业贸易中,但'罗'(144件,即12打)刚较为少见.(6)Sending a pro forma invoiceDear Mr Khayam,In reply to: your request , dated 14 July 1999, we have much pleasure in sending you our pro forma invoice in triplicate.For your information , our offers usually remain open for about a week. Seeing that our nail clippers are selling very fast, we suggest that you act on the quotation without delay.We look forward to hearing from you.Yours sincerely,M T LuiExport Manager============================Sending a pro forma invoice寄送形式发票Dear Mr Khayam,哈亚姆先生,In reply to: your request , dated 14 July 1996, we have much pleasure in sending you our pro forma invoice in triplicate.现应1999年7月14日的要求, 谨寄上形式发票一式三份.For your information , our offers usually remain open for about a week. Seeing that our nail clippers are selling very fast, we suggest that you act on the quotation without delay.兹奉告本公司的报价一般有效期一周.另因本公司出品的指甲钳销路极佳,为免向隅,贵公司宜尽早回复.We look forward to hearing from you.烦请早日赐复Yours sincerely,M T LuiExport Manager出口部经理=========================================Useful phrases实用短语1. We have much pleasure in sending you...谨奉上…2. Our offers usually remain open for about a week本公司的报价一般有效期一周3. We suggest that you act on the quotation without delay.贵公司宜尽早回复====================================Notes段意解说1. Identify the request and state what action you are taking.确认来函并告知采取的措施2. Encourage the potential customer to act quickly.敦促收信人尽早回复==========================================Alternative phrases替代用语In reply to: your request , dated 14 July 1999, we have much pleasure in sending you our pro forma invoice in triplicate.(In answer to your request of...)(...we enclose our...)For your information , our offers usually remain open for about a week. Seeing that our nail clippers are selling very fast, we suggest that you act on the quotation without delay.(...our offers are normally firm for...)(Since the product is selling quickly, please respond as soon as possible)We look forward to hearing from you.================================================Comments 评注This is concise response to a request. At the same time it encourages and early reply. The language is rather formal with a few redundant. Set phrases are, however, used; see the phrases on the right for simpler alternative.本信先就来函作简复,并催促收信人早日回复.文字规范而简洁(7)Offering a substituteDear Mrs Stones,Thank you for your telex enquiry of 23 September concerning cotton print 634. We appreciate your efforts in marketing our products and consequently we regretvery much that we are unable to supply the desired goods due to excessive demand. We would, however, like to take this opportunity to offer, without engagement, the following material as close substitute.500 pieces cotton print 428 at Us﹩1.5 per metreCIF New York, including your commission of 2%A sample is enclosed for your reference. If you find the sample acceptable, please telex us as soon as possible.Your sincerely,J S ChowdrySales Manager=========================================Offering a substitute提供代用品报盘Dear Mrs Stones,斯通太太,Thank you for your telex enquiry of 23 September concerning cotton print 634. 贵公司9月23日询问有关634号印花棉布价格的电传已收到,多谢来函.We appreciate your efforts in marketing our products and consequently we regret very much that we are unable to supply the desired goods due to excessive demand. 本公司感谢你们热心推销我们的产品.但因有关产品需求殷切,未能满足公司要求,深感遗憾.We would, however, like to take this opportunity to offer, without engagement, the following material as close substitute.然而,本公司另有出产类似的织品.现报上虚盘如下:500 pieces cotton print 428 at Us﹩1.5 per metreCIF New York, including your commission of 2%482号印花棉布500件,每米1.5美元纽约到岸价,当中包括贵公司佣金2%A sample is enclosed for your reference. If you find the sample acceptable, please telex us as soon as possible.随函敬附样本供贵公司参考.若满意样本质量,请尽快电传复实.Your sincerely,J S ChowdrySales Manager销售部经理=========================================Useful phrases1. We regret very much that we are unable to supply the desired goods due to excessive demand.但因有关产品需求殷切,未能满足公司要求,深感遗憾.2. We would, however, like to take this opportunity to offer, without engagement, the following material as close substitute.然而,本公司另有出产类似的织品.3. A sample is enclosed for your reference随函敬附样本供贵公司参考============================================Notes段意解说1. Identify the reference and goods.确认来函,列明有关货品.2. State the reason why you can not accept the order解释未能满足收信人要求的原因3. Offer a substitute with details of the offer提供代用品及列明有关详情.4. Enclose anything required by the prospective purchaser to make a decision. Urge acceptance.附寄代用品样本,敦促回复.==================================Alternative phrasesThank you for your telex enquiry of 23 September concerning cotton print 634. (Many thanks for...)We appreciate your efforts in marketing our products and consequently we regret very much that we are unable to supply the desired goods due to excessive demand. (We are grateful for...)(...and, as a result, we are very sorry that...)(...the goods you required because of heavy demand)We would, however, like to take this opportunity to offer, without engagement, the following material as close substitute.500 pieces cotton print 428 at Us﹩1.5 per metreCIF New York, including your commission of 2%A sample is enclosed for your reference. If you find the sample acceptable, please telex us as soon as possible.(If the sample is...)================================================Comments评注The seller is unable to accept an order and state the reasons. In a case like this, it is a good idea to offer a substitute in an effort to win an order. It appears that the prospective buyer is an intermediary or agent who operates on commission which is included in the price of the goods.卖主未能接受来函要求,提供代用品争取订单是最好的主意.收信人就是收取佣金的代理商,佣金已计算在货价内.(8)Inability to supply goodsDear Sirs,We refer to your telex of 12 August and ours of today regarding the supply of black silk.As you perhaps know, demand for the above has been heavy since last year. We are consequently fully committed at the moment and are unable to make you the offer as requested.We assure you , however , that we shall contact you as soon as fresh supplies becomeavailable. Should your customers require other silks, please let us know. Yours faithfully,C C HoManager=========================================Inability to supply goods无法供货Dear Sirs,执事先生,We refer to your telex of 12 August and ours of today regarding the supply of black silk.贵公司8月12日的电传已收到,现就有关黑色丝绸供货问题电复.As you perhaps know, demand for the above has been heavy since last year. We are consequently fully committed at the moment and are unable to make you the offer as requested.自去年以来,上述货品的需求量极高.本公司暂未能承接定单,故无法按贵公司要求报价. We assure you , however , that we shall contact you as soon as fresh supplies become available. Should your customers require other silks, please let us know.他日一旦有新货源,本公司定当立即与贵公司联络,若贵客户需要其它丝绸货品,亦请告知. Yours faithfully,C C HoManager=============================Useful phrases实用短语1. Demand for...has been heavy since...上述货品的需求量极高2. We are fully committed at the moment本公司暂未能承接定单…3. We shall contact you as soon as fresh supplies become available他日一旦有新货源,本公司定当立即与贵公司联络4. Should your customers require other...please let us know若贵客户需要其它丝绸货品,亦请告知.=====================================Notes 段意解说1. Identify the reference and the goods确认来函2. Explain why you can not supply the goods解释未能供货的原因3. Say that you will keep the enquiry before you until such time as the goods become available, and that you will contact the client at that time. Remind the client that other goods are available.说明如有新货源将立即供给对方,并询问是否需要其它种类的丝绸.===========================================Alternative phrasesWe refer to your telex of 12 August and ours of today regarding the supply of black silk.(With reference to...)As you perhaps know, demand for the above has been heavy since last year. We are consequently fully committed at the moment and are unable to make you the offer as requested.(You may know that ...)(As a result, we are...)(...we can not make you an offer...)We assure you , however , that we shall contact you as soon as fresh supplies become available. Should your customers require other silks, please let us know. (You can be sure that...)(If your custo9mers...)(...please contact us.)============================================Comments评注This letter briefly explain why goods are not available, keeps the enquiry open, and tries to sell other goods which are available.本函简要解释未能供货的原因,承诺一俟有新货源,必实时供给收信人,发信人亦试图促销其它产品.(9)Declining an orderDear Sirs,Thank you for your order no. 488 for tin plate sheets which we received today. We regret that, owing to a shortage of stocks we are unable to fill your order. Moreover, our manufacturers can not undertake to entertain your order for future delivery owing to the uncertain availability of raw materials. We will, however,。
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英文商务信函格式1.信端（Heading）信端即信头，一般包括写信人的地址和写信日期。
一些正式信函的信端还包括发信人或单位的电话号码、电报挂号、电传、传真和邮政编码等。
西方国家中有些信端甚至还有单位负责人的姓名、职务和职称等。
信端的目的是使收信人一看便知道书信来自何处，何时发出，便于复信和查阅。
用一般的信纸写信时，信端应写在信纸的右上角，若字数较多，可从信纸中间或偏右的地方写起。
若字数较少，可适当多向右移一些，使整个信端的重心落在右上角。
信端的写法主要有齐头式(block style) 和斜列式(indented style) 两种。
从目前情况来看，前者更为常用。
采用并列式时，每行开头要左对齐；采用斜列式时，每行开头逐次向右移二三个字母的距离。
例如（1）齐头式(block style)16 Fuxing StreetHaidian DistrictBeijingPost Code: 100035People’s Republic of ChinaTel: 63211234Aug. 20, 2004（2）斜列式（Indented Form）16 Fuxing StreetHaidian DistrictBeijingPost Code: 100035People’s Republic of ChinaTel: 63211234Aug. 20, 2004写信端时，先写发信人的地址，地点的名称按由小到大的顺序排列，然后与其它项目和发信日期。
具体次序是：第一行写门牌号和街名；第二行写区名、市（县）名、省（州、邦）名，往国外寄的信，还要写上国家的名称；国家名称的前面加上邮政编码，其后可写上电话号码，最后一行写发信日期。
如果写信人的地址是机关单位的名称，则将其作为第一行。
如果写信人的单位没有门牌号码和街名，则第一行可写上所在班级或专业组的名称；第二行写系、科、室名称；第三行写学校名称；第四行写市（县）、省（州）名称；然后再写邮政编码、国名、电话号码、发信日期等项。
如果使用标点符号，则在每行末尾加逗号，最后一行的末尾加句号。
但当前的信件中行末大都不加标点符号，但在每行之内该用标点符号的地方，仍要用标点。
特别要注意的是，门牌号码和街名之间要加逗号。
月份和日期之间不可用逗号。
在西方国家，城市名称之后往往写有字母或数字（如New York, 103），表示城市的邮政编码。
关于发信日期的写法，应注意以下几点：①年份应完全写出，不能简写。
②月份要用英文名称，不要用数字代替。
③月份名称多用公认的缩写式。
但May, June, July, 因为较短，不可缩写。
④写日期时，可用基数词1，2，3，4，5，……28，29，30，31等，也可用序数词lst, 2nd, 3rd, 4th, 5th, ……28th, 29th, 30th, 31lst等。
但最好用基数词，简单明了。
日期可有下列几种写法：① Oct. 20, 2004② 10 May., 2004③ 3rd June, 2004④ Sept. 16th, 2004其中，①最为通用。
2.信内地址（Inside Address, Introductory Address）信内地址收信人的姓名和地址，写在信纸的左上角，从信纸的左边顶格开始写，低于写信人地址和发信日期一二行，也分并列式和斜列式两种，但应与信端的书写格式保持一致。
其次序是，先写收信人姓名、头衔和单位名称，占一二行，然后写地址，可占二至四行，例如：①并列式Ms. Joanna KerryPeking UniversityHaidian District, 100871BeijingChina②斜列式Ms. Joanna KerryPeking UniversityHaidian District,100871BeijingChina3.称呼（Salutation）对收信人的称呼应自成一行，写在低于信内地址一二行的地方，从信纸的左边顶格开始写，每个词的开头字母要大写，至于末尾处的符号，英国人用逗号，但美国和加拿大英语则多用冒号。
称呼用语可视写信人与收信人的关系而定。
给外国人写英文信时，称呼用语要注意以下几点：①对没有头衔的男性一般称呼Mr. 。
Mr. 用在姓氏之前或姓氏和名字之前，不可只用在名字之前，例如对的称呼，应该是：Mr. 或Mr. White, 不可是：Mr. Phil。
若称呼多个男性，则在姓名前用Mr. 的复数形式Messrs. 。
对一般以人名为名称的公司和企业常用这种称呼，例如：Messrs. Black and Brothers 布莱克兄弟公司。
②对女性一般称呼Mrs.，Madam 或Miss。
Mrs.用在已婚女子的丈夫的姓氏之前，或姓氏和名字之前，一般不用在名字前Madame 此词可以单独使用或加在丈夫的姓名之前Mrs. 没有复数形式。
若称呼多个女性，则在姓名前用Mme. 的复数形式Mmes. 而对以女子名字为名称的公司、企业可用Mesdames 称呼。
Miss 多用于未婚女子，此词可缩写为Ms ，用于姓氏之前或姓氏和名字之前，一般不用于名字之前。
③对收信人的称呼，也可用头衔或职位的名称，不分性别。
例如Professor （缩写为Prof.），Doctor （缩写为Dr.），General (缩写为Gen.) 。
这些称呼都放在姓氏之前或姓氏和名字之前，如Prof. （Phil）White等。
④对外公函中对收信人的称呼，可用Gentlemen （而不是Gentleman），Dear Sir (s)和My dear Sir(s)等。
Gentlemen 之前不能加Dear，后面也不能带姓名。
用Sirs 时，前面常用Dear 一词，但也可单独用Sir。
若收信人是妇女，则无论已婚或未婚，都可单独使用Madam 或其复数Mesdames。
⑤对外国高级官员的称呼，如国家元首、政府首脑、部长、大使、公使和特使等，可用（Dear）Sir，（Dear）Mr. Chairman，（Dear）Mr. Premier，（My dear）Mr. Ambassador，Your Excellency （复数为Excellencies）。
⑥对君主制国家的国王和皇帝等男性君主，可以Sir 称呼，对女王、女皇和皇后等女性君主，可用Madam 称呼。
有时也用Your Majesty 称呼以表示。
客气和尊敬Your Majesty 可兼指男性和女性，其复数为Your Majesties。
⑦对王室成员，如太子、王子、亲王和公主等，一般可用（Dear）Sir 或（Dear）Madam 但在正式尊称时，一般用Your Highness (复数为Highnesses)。
收信人称呼先生（男人）Mr./Esq.夫人（已婚）Mrs.小姐（未婚）Miss夫人、小姐统称Ms.夫妇俩人Mr.and Mrs.两位或两位以上男子Messrs两位或两位以上女子（已婚）Mesdames两位或两位以上小姐（未婚）Misses常见的头衔（汉英对照）如下：教授Professor博士Doctor(Dr.,Ph.D.)医学博士Medical Doctor(M.D.)总统或校长President主席或董事长Chairman副主席或副董事长Vice Chairman副总统或副校长Vice President首相Prime Minister总理Premier省长或州长Governor市长Mayor参议员Senator大使Ambassador秘书长Secretary General一秘First Secretary二秘Second Secretary院长Director,Dean副院长Vice Director系主任Dean,Head,Chair馆长Chief Librarian,Curator阁下Excellency神甫Father4. 事由（The Subject Heading 或Caption）事由写在称呼语下面两行，一般是在信笺的中间，但齐头信则在左面沿线写起。
事由的使用是使对方的收发人员看了它就可迅速转递给经办得人，而不必等到读完信。
有时前面加上“Re”表示关于的意思。
5．开头语（The Opening Sentences）1.Thank you for your letter dated Dec.22,1969.2.Many thanks for your letter of Sept.5，1997.3. A thousand thanks for your kind letter of June 5,1997.4.Your kind letter of November 22th arrived this morning.5.Your letter which arrived this morning gave me great comfort.6.In reply to your letter dated 4th July,I want to say…7.Thank you very much for your letter of August 2 and the gift you sent me on ChristmasEve.8.What a treat to receive your kind letter of May 5th!9.It is always a thrill to see your nice handwriting.10.First of all I must thank you for your kind assistance and high attention to me .11.With great delight I learn from your letter of this Sunday that …12.I am very much pleased to inform you that my visit to your country has been approved.13.I wish to apply for teaching position you are offering.14.I am too excited and delighted at your good news.15.I am very obliged to you for your warm congratulations.…16.We are pleased to inform you that17.We have pleasure in informing you that18.We have the pleasure to apprise you of19.We have the honour to inform you that(of)20.We take the liberty of announcing to you that21.We have to inform you that(of)22.We have to advise you of(that)23.We wish to inform you that(of)24.We think it advisable to inform you that(of)25.We are pleased to have this opportunity of reminding you that(of)26.We take the advantage of this opportunity to bring before your notice27.Please allow us to call your attention to28.Permit us to remind you that(of)29.May we ask your attention to30.We feel it our duty to inform you that(of)31.The purpose of this letter is to inform you that(of)32.The purport of this line is to advise you that(of)33.The object of the present is to report you that34.The object of this letter is to tell you that35.By this letter we Purpose to inform you that(of)36.Through the present we wish to intimate to you that37.The present serves to acquaint you that信的正文（Body of the Letter）信的正文每段第一行应往右缩进约四五个字母。