外贸英语函电实训三

外贸英语函电实训三

1. Warming up practice:

Ⅰ.Choose the appropriate word or words.

1) We are (arranging, arranging for ) the punctual (shipment, shipping, ship ) of

the ( ordered, order ) goods.

2) Our offer is (remain good, available, obtainable ) subject to your reply (for,

in, within ) one week.

3) Any delay ( of , in, about ) shipment will cause us inconvenience.

4) Enclosed is our order ( for, on ) 300 sets of Transistor Radio.

5) Your (term, terms) are satisfactory and we are pleased to (enclose, place) an

order (with , to )you.

6) If you cannot (send, give) the goods as per (requirements, specifications),

please send us alternates.

7) If you do not have Model 105 (from, in) stocks, please (remove, cancel, drop)

this order.

8) Please send them (on, in, by) s. s. “Mars” which will (ship, sail, start ) from

Seattle on or about May 18.

9) We hope you will (agree, accept, receive, admit) our terms and make

(preparation, arrangements) for an early delivery.

10) We (admit, acknowledge) with thanks your order of June 1.

Ⅱ.Read more

How to Convert an Inquiries into Firm Orders

A buyer who is already familiar with the price and other terms may submit

a formal order for a specified quantity of goods at a stated price. If the seller

agrees with the specifications in the order and thinks he can comply with all the provisions, he may send a written and signed order acknowledgement. So, a sakes contract may come into existence as the result of an order by a buyer or an offer by

a seller.

1.Speed A quick response will show the customer that you are keen and

efficient. But the customer has probably sent similar enquiry to other

companies as well and they may be nearer to the customer than you. So speed

is essential if your want to get the order. If there is any delay in sending your

reply, you may lose the business opportunity.

2.Clarity All your correspondence and other written materials must be sent

with completeness, precision and clarity, and are made out in the manner

requested by the customer. Query the details of the customer’s needs that are not clearly stated in his order. If you will not be able to comply, tell him immediately.

3. Keeping in touch If no reply to a quotation is received, the exporter should

contact the customer after a treasonable lapse of time to find out whether he is willing to have any further links and cooperation or whether he is placing an order. Follow-up letters should be sent to the customer from time to time.

D iscussion:

As a foreign trade, how to establish trust with customers?

2. Systematic practice:

Ⅰ. Complete the following sentences by translating the part in Chinese into English:

1. We hope _the first order___(该首次订购) will lead to further business with you.

2. If the time of shipment meets with our satisfaction, _we will place a large order___. (我们将大量订货)

3. We will open the L/C _after receive your contract____. (收到你方合同后)

4. You may be assured that we shall try our best to_execute the order to your satisfaction___. (执行此批定货，使您满意)

5. We _send the following tiral order___(寄上以下试购单) on the basis of your estimate of March 10.

6. We regret that _it is difficuit to get more supply of goods___(我们很难获得更多

的货源).

7. Please supply the goods _strictly according to the following details____(严格按下列细节).

8.The covering L/C was opened _through the people's bank of China on July

10th__(通过中国人民银行于7月10日开出).

9.If you can reduce your price by, say, 2%, we will be glad to _renew 500 tons___(续订500吨).

10.As _urgent goods____(急需货物), we shall do our best to advance shipment.

11. _Enclosed___（随函附上）is our Purchase Confirmation NO.402_in duplicate ____（一式两份）.

12. Please countersign and return one copy _for our archive___(供我们存档)without delay.