高效能人士的好习惯_时间管理就是行为管理

• 80% of the results come from 20% of the effort 20%活动带来80%成果
1. 80% of tasks require 20% of the time GROUP 1 1. 20% of tasks require 80% of the time GROUP 2
VIII. Multitasking Wastes Time 多任务就是浪费时间
• Requires 20%-40% more time 花时间多了
• Lowers work quality 低质量 • Focus on one task at a time 每次集中精力做好一件事
• Save time • Higher quality work
•
1. 2.
Type 2 Solution
Ask yourself: “Where am I really needed?” “ 我真需要什么？” Delegate some jobs to others and free your time for other priorities 委托
VII. “Busy” ≠ Effective 忙不等于有效
V. Stop Procrastination 不拖延
• If you find yourself with an excuse not to do it, repeat “Do it now ”
• 不找借口
• Use To-do List to break large projects into steps • 分解任务 • Work on individual steps, not the entire project • 按部就班 • Devote 30-60 minutes/day to the project • 每天分配30-60分种 • Use “lost time” to work on chunks, e.g. commute, waiting room • 利用“浪费的时间” － 坐地铁
• Email • Phone calls • Coworkers 同事
• Don’t
• Answer every phone call & e-mail • 不马上回答 • Instantly engage with coworkers unless crucial to your immediate work • 不马上讨论没有关系的话题
VI. Don’t Overwork 不要过度工作
① Difficulty saying “no” to others 学会说“不“ ② “Micromanager ” who believes others cannot do the project well 想象同事不能胜任
• Result: stress, poor performance 不给力 •
• Schedule 10 minutes to do nothing and clear your mind “放空” • Eat lunch
X. Schedule: Establish a Routine 例行程序
• Use 30 minutes to write a To-Do List and plan your day the night before 今天写明天的列表
B. Important but not urgent / Urgent but not important
C. Urgent but not important / Important but not urgent
2. Rank tasks within each group 排序
Method 3: Pareto Principle - The 80-20 Rule
Time Managem来自百度文库nt
Time Management is Behavior Management 时间管理就是行为管理
Work smarter, not harder 干得多不如干得巧
TABLE OF CONTENTS
I. Make a to-do list 任务清单 II. Set goals 设定目标 III. Prioritize 把事情按优先顺序排好
• To-do list 列表
• Eliminate time-wasters消除浪费时间的事 • Apply 80-20 Rule: 20% activities 80% results 80%结果只需要20%时间
• Delegate jobs to others 委托代办 • Use 15 minutes to clean & organize for a fresh start the next day 有条有理 • Learn good meeting management skills to prevent wasteful meetings 会议管理
Record & Evaluate Progress 评估和记录效果
III. Prioritize: Use the 50% Rule
• ≥ 50% thoughts and activities produce most of your results ≥50%活动产生大部分结果 • Target items at top of to-do list
待办事项置顶 • Set realistic goals: better to build on success than recover from failure 设定现实的目标
III. Prioritize: Hourly Self-Check 每小时自检
• Ask yourself: “Is this what I need to be doing right now? ” If yes, then keep doing it. “我在做的事真的需要吗？”
ABC
• Categorize & Rank (决定顺序)
Pareto (80-20 Rule)
• Finish 80% tasks in 20% time (80%结果只需要 20%时间)
IV. Manage Distractions 管理干扰
• Workplace time –wasters:（两小时）
• Set time limits 时间限制
II. Set Goals 设定目标
• Specify & evaluate actions
评估
1.Use 5 minutes before every task to decide the result 2.Use 5 minutes after to determine if you achieved the result • Evaluate your weekly progress 评估每周进步 1.Log your week in 15-minute intervals 2.Record your thoughts, conversations and activities 记录 3.Review 1) time spent on results and 2) time wasted 评估花费时间和浪费时间
IX. Take Breaks 休息
• Breaks are valuable
• Think creatively 创意 • Work effectively
• Take a 5 minute break every 1-2 hours
• Quick walk • Coffee/tea/snack • Sit and meditate
I. Make a To-Do List 写任务清单
• Write tomorrow ’s to-do list today 今天写明天的清单
• Write high priority tasks first 重要任务优先 • Break large multistep tasks & projects down into specific, actionable steps 分解成具体的、可操作的步骤
Methods for Setting Priorities 设置优先级的方法

IV. V. VI. VII. VIII. IX. X.
Eisenhower Method 艾森豪威尔法则 ABC Analysis ABC法 Pareto Principle 帕累托原则
Manage distractions 管理“走神” Stop procrastination 不拖延 Don’t overwork 不过度工作 “Busy ” ≠ Effective 忙不等于有效 Multitasking wastes time 多任务就是浪费时间 Take breaks 休息 Schedule tasks effectively 好做日程
1 2 3 4
DO now; do personally 马上自己做 PLAN; do personally 打算自己做 DELEGATE 委托 DROP 放弃
Method 2: ABC Analysis 决定顺序
1. Categorize tasks into groups A B C
A. Urgent & important
1. 2. 3.
Type 1 Solution (解决)
Ask yourself: “Where am I really needed?” “我真需要什么？” Explain that your skills are more effective at your current tasks that have priority 相信自己 Offer to share the workload with someone else 一块做
• Prioritize Group 1 tasks because 20% activity will generate 80% results 先做 Group 1 因为20%活动将产生 80%的结果
Combine Methods to Prioritize
Eisenhower
• Do 1 NOW (马上做) PLAN 2 (打算) DELEGATE 3 (委托) DROP 4 (放弃)
• Do
• Schedule a time to answer email and return phone calls 集中回答时间 • Use a “Do not disturb” sign when you absolutely must get work done “请勿打扰” • Schedule time for interruptions. E.g. office hours = “planned interruptions” “有计划地被打扰”
Method 1: The Eisenhower Method
What is important ( 重要) is seldom urgent (紧急) and what is urgent is seldom important
-U.S. President Dwight D. Eisenhower
• Know your peak time – morning or afternoon – when you feel most productive & energetic 明确高效时间 • Schedule high-value work during your peak time 做最重要事业在最有精力的时间 • Schedule low-energy work - phone calls, email - during your “down” time 累的时候做杂事 • Schedule appointments with yourself to set goals and review activity log 计划自己的日程安排 • Set time limits 限时
• Review weekly log for time wasted on unproductive thoughts and actions 审查每周日志中浪费在无益的思想 和行动的时间
• Personal time–wasters (个人时间浪费):
• Email & IM • 网站, 人人, 微信, 微博 • Personal calls 手机