商务英语写作 4 订单与确认函(课堂PPT)
合集下载
商务英语写作 4 订单与确认函
2020/7/5
7
The letter usually contains the following parts: ▼Thanks for the order ▼ Favorable comment on the items required ▼Assurance of your best attention ▼Other items which may be of interest to the
2020/7/5
6
Confirmation letters 确认函
When a company receives an order letter or order form, it often responds with a confirmation letter. Confirmation letter also uses direct order of writing. It must be clear and specific about what is being confirmed or what is being changed.
我方已通过中国银行基隆分行按发 票金额向贵方开出4200美元的汇票。 我方希望贵方见票即付。
2020/7/5
18
Questions for Comprehension 1. Do the letters use direct order? 2. How does the first paragraph in each letter begin? 3. Do the letters include necessary explanations about their
purposes? 4. Do they both end with goodwill words adapted to the
商务英语写作(修订版) 第四章 (Lily)
• Apple
• 1 Infinite Loop • Cupertino, CA 95014 • 408.996.1010
• Telephone:86-755-88396091Mobile Phone:13058033640Fax:86-75588396094Address:4th floor, building 3, Tangtou 3rd Industrial Park, ShiYan town, Baoan DistrictZip:518108Country/Region:China (Mainland)Province/State:GuangdongCity:She nzhen
Quantity 400 meters 500 meters 300 meters
Pattern No. 28 48 69
Prices $ 200 per meter $ 150 per meter $ 120 per meter
We are looking forward to your reply.
We hope this transaction will lead to an enduring relationship between us.
Yours sincerely, Rose Keynold
III. Sample Contrast
1. Placing an order
Poor
Dear Mr. Chen: We have got your letter of July 12 and received patterns of your cotton prints. We’d like to order the following items:
原创 商务函电 课件总结 Chapter 4 offers
Chapter 4 offersPoints for Attention:出口商通常在两种情形下写发盘函：1.直接向客户发盘，要多考虑发盘的完整性和吸引力。
2.收到客户询盘后作出答复，针对性更重要，必须做到有的放矢，以买方感兴趣或者符合对方要求的商品货号为中心。
例如，对方在询盘函中已经说明需要立即出运的商品，那么对于库存断档的商品再做激励性介绍，恐怕也收效甚微。
Types of Offer1.从报盘人的身份来分：买方报盘，卖方报盘。
买方报盘: bid/buying- offer卖方报盘: selling-offer2.从报盘形式来分：口头报盘，书面报盘两种。
3.从报盘先后顺序来分：主动报盘A Volunteer Offer对询盘信的答复A Reply to an Inquiry4.报盘从法律责任上来分：有约束力的报盘offer with engagement无约束力的报盘offer without engagementOffer with engagement---formal offer/ effective offer/firm offerOffer without engagement ---- free offer/ non-firm offerFirm offeran offer with engagement. usu. in written form, may not be withdrawn, or amended for a specific period of time.A satisfactory firm offer should meet 4 requirements:No ambiguous words: 忌用…大约（about）‟，…参考价（reference price）‟等词。
2) Complete trade terms:包括商品品质（Quality），数量（Quantity），包装（Packing），价格（Price），装运（Shipment），支付（Payment）,有效期(Validity )等。
商务英语写作 4 订单与确认函
26.05.2020
精选
3
Questions？
What is an order？ a request by a customer for a company to supply goods or service
Good-new or bad news？ Good-new
How to get an order？ offer and counter-offer 报盘及还盘
500 chests West Lake Longjing Tea – U S$ 2,000 500 sacks Lijiang Languiren Tea – US $ 2,200
26.05.2020
精选
10
We have already applied for import license and letter of credit for this order and will inform you the reference numbers of both as soon as our applications have been approved by the government agencies concerned.
26.05.2020
精选
9
Sample Analysis
Letter A Placing Order for Tea
Dear Mr. Keynold:
From the samples sent us on July 6th, we have made selections and have the pleasure of handing you the following order, CIF Keelung:
商务函电和单证电子课件介绍 专业文档下载-PPT精品文档
《商务函电与单证》电子课件 介 绍
课件简介： 本课件以幻灯片形式，将国际贸易出口业务所用单证与模 拟训练结合在一起，使用者既可以在学习过程中训练，又可以 在训练过程中学习，具有较强的互动性。 内容选择：LETTER OF CREDIT BILL OF EXCHANGE INVOICE PACKING LIST INSPECTION CERTIFICATE continued---
8
Lesson 2 Bill of Exchange
The parties of a bill of exchange are: the drawer, who is usually the exporter or the beneficiary of L/C; the drawee (payer), who is usually the importer under collect or the appointed banker under a letter of credit; The payee, who is the drawer or the bearer of the bill. From different aspects, bill of exchange may be classified into the following kinds: a. Sight bill and time bill If the draft is payable at sight on presentation, it is a sight or demand bill. If the drawee is required to pay the bill at a later time, it is a time or usance bill. b. Clean bill and documentary bill A bill of exchange, which accomplies with shipping documents is called documentary bill, whereas is called clean bill. c. Commercial bill and banker’s bill It is commercial bill when the drawer is a commercial firm. When the drawer is a bank, it is a bankers’ bill.
课件简介： 本课件以幻灯片形式，将国际贸易出口业务所用单证与模 拟训练结合在一起，使用者既可以在学习过程中训练，又可以 在训练过程中学习，具有较强的互动性。 内容选择：LETTER OF CREDIT BILL OF EXCHANGE INVOICE PACKING LIST INSPECTION CERTIFICATE continued---
8
Lesson 2 Bill of Exchange
The parties of a bill of exchange are: the drawer, who is usually the exporter or the beneficiary of L/C; the drawee (payer), who is usually the importer under collect or the appointed banker under a letter of credit; The payee, who is the drawer or the bearer of the bill. From different aspects, bill of exchange may be classified into the following kinds: a. Sight bill and time bill If the draft is payable at sight on presentation, it is a sight or demand bill. If the drawee is required to pay the bill at a later time, it is a time or usance bill. b. Clean bill and documentary bill A bill of exchange, which accomplies with shipping documents is called documentary bill, whereas is called clean bill. c. Commercial bill and banker’s bill It is commercial bill when the drawer is a commercial firm. When the drawer is a bank, it is a bankers’ bill.
商务英语函电第四章PPT课件
2021/3/12
17
II. Fill in the blanks with appropriate propositions
1.Our quotation __fo_r____ 30 tons of Shandong groundnuts is
valid __f_o_r_/i_n_ 10 days. 2.You can rest assured that the sample will prove _t_o____
5
But we can provide the similar slipper for you, you can evaluate the quality. If you accept it, please tell us your Express account and the detailed address so that we can send the sample as soon as possible.
请确认具体内容。 商祺
2021/3/12
15
Chinese version of the letter： （B）
阿恩 真斯先生：
非常感谢贵公司的询价。
此附寄报价，如果汇率、原材料成本、出口退税或其他不可抗力事件不发生 巨大变化，本报价30天有效。至于付款条件，我们接受电汇（30％订金，余 额见提单副本后支付）或即期信用证的付款方式。
Can we have 2 pairs for testing? If so, we would like to receive two pairs in S ize 45 by SF Express on freight prepaid basis.
TRF081174
商务英语写作-确认订单
确认订单 确认订单confirming an order
我们相信您会对我们的产品感到满意。 We are confident that you will be satisfied with our products. 我们感谢您的订购，并期待不久能继续为您服 务。 We appreciate your business and look forward to serving you again soon. 希望您喜欢我们的产品。 We hope that you will enjoy our products. 再次感谢您的购买。 Thank you again for your business.
weappreciateyourbusinessandhopethatyouwillenjoyourproductssincerelyalbertsimpson?确认订单confirminganorder?我们已经收到您的订单您订购的商品是100个布谷鸟闹钟型号a3601
确认订单
确认订单
确认订单confirming an order 确认订单 感谢您订购我们的黑巧克力。 Thank you for placing an order for our dark chocolate. 我们写信是想确认您关于100个羽绒枕头的订 单。 We are writing to confirm your order for 100 feather pillow. 本信意在确认您订购的2000磅加州开心果。 This email is to confirm your order for 2,000 pounds of California pistachios.
确认订单confirming an order
商务英语写作-4-订单与确认函
31.07.2020
6
Confirmation letters 确认函
When a company receives an order letter or order form, it often responds with a confirmation letter. Confirmation letter also uses direct order of writing. It must be clear and specific about what is being confirmed or what is being changed.
31.07.2020
3
Questions？
What is an order？ a request by a customer for a company to supply goods or service
Good-new or bad news？ Good-new
How to get an order？ offer and counter-offer 报盘及还盘
BUSINESS WRITING
商务英语写作
31.r 4 Orders and Confirmation Letters
订单与确认函
31.07.2020
2
Orders 订单
An order in trade is defined as “ a request by a customer for a company to supply goods or service”. It is the result of an offer or a counter-offer with a positive acceptance. An order letter is important and widely used to complete a transaction. Order letters need to be clear and concise to avoid confusion. Besides sufficient information must be provided so that there will be no further questions about the order.
外贸英语函电课件unit4
be in the hope of
I called all the companies on this page in the hope of finding a customer.
I am e-mailing you in the hope of establishing business relations with you.
Please inform us of your trade terms and forward samples and product brochures.
If your prices are in line, we trust important business can materialize.
We are looking forward to your early reply.
Yours faithfully，
Language points
Avail ourselves of this opportunity to… ( 后接动词原型)利用这个机会做… 还可以说take advantage of this opportunity or take this opportunity
The nature of enquiry:
In foreign trade an enquiry is usually (not absolutely) made by the prospective buyer without engagement（约束）, requesting for information on the supply of certain goods. So we call it 询盘 or 询 价 in Chinese.
商务英语写作 4 订单与确认函(课堂PPT)
Insurance+Freight
CFR
成本加运费=Cost + Freight
FOB
离岸价=free on board
import license
进口许可证
letter of credit
信用证
reference numbers 参考号，序列号，编号
effect shipment 装货
that the goods will reach you safely and will give you
every satisfaction. by m/s （ MS ）由/经“先锋号”（内
30.05.2020
燃机）轮船装运
17
the terms of L/C：信用证条款
According to the terms of L/C, we have drawn upon you for the amount of invoice, US$4 200, at three months, sight upon you through Bank of China, Keelong Branch, and we trust you will meet the bill on presentation.
▼Thanks for the order ▼ Proper reasons to decline the order with regret ▼ Recommendation of other items as a replacement
or presentation of counter-offer ▼ Hope to serve the buyer in future.
30.05.2020
Unit 4 Firm Offer Non Firm Offer《外贸英语函电》PPT课件
Unit Price（单价）：
➢ Packing（包装）：Shipment（装运）：
➢ Payment（支付）：
Notes
4.We confirm having received your enquiry of September 20 for our double⁃faced embroideries.兹确认收到你方9月 20日有关双面刺绣的询盘。
Vancouver 温哥华 installment n.分期 with keen interest 殷切地
draft（=bill of exchange）n. Commercial Counselor’s
汇票
at sight 即期 subject to 以……为条件，
office 商务参赞处 cap n.笔套
CHAPTER
04
Unit 4 Firm Offer & Non⁃Firm Offer
Text A A Firm Offer
Dear Sir， We confirm having received your enquiry of September 20 for our double⁃faced embroideries. Complying with your request，we are making you an offer for 2 000 pieces “White Dove”Brand Double⁃faced Embroideries 30cm×50cm at US$57.50 per piece CFRC2 Hamburg for shipment in November，2012.The goods are to be packed in boxes of one piece each，twenty boxes to a carton.Payment is to be made by confirmed，irrevocable L/C payable by draft at sight.The offer is firm，subject to your reply reaching us before 5 p.m.September 28，our time. With the recovery of the market，there has been a strong demand for our goods since August and the manufacturers are heavily committed.Please fax us your confirmation as early as possible if you find the above acceptable. We are looking forward to your favorable reply.
Lesson 4 Bill of Lading 海运提单 世纪商务英语—函电与单证 教学课件
一程船公司出联运提单(THROUGH B/L)，则卸货港即可填最后目的港，提单上列明
第t一ra和ns第s二hip程m船e名nt.。如经某港转运，要显示“VIA X X”字样。在运用集装箱运输方式
时，目前使用“联合运输提单”(COMBINED TRANSPORT B/L)，提单上除列明装货 港，卸货港外，还要列明"收货地"(PLACE OF RECEIPT)，"交货地"(PLACE OF DELIVERY)以及"第一程运输工具"(PRE-CARRIAGE BY)，"海运船名和航次"(OCEAN VESSEL，VOY NO.)。填写卸货港，还要注意同名港口问题，如属选择港提单，就要 在这栏中注明。如伦敦/鹿特丹/汉堡选卸，则在卸货港栏中填上“option London/ Rotterdam/Hamburg”, 收货人必须在船舶到达第一卸货港前在船公司规定时间内通知 船方卸货港，否则船方可在其中任意一港卸货。选择港最多不得超过三个，且应在同 一航线上，运费按最高者计收。
（２）不记名指示提单：注明TO ORDER。 “空白抬头、空白背 书”提单是不记名指示提单的一种。正面写TO ORDER并由托运人作空 白背书。是业务中大量使用的一种。 ４．据有无对货物表面状况的不良批注分类 Ａ．清洁提单。（CLEAN B/L） Ｂ．不清洁提单：（UNCLEAN B/L ）标明货物或包装有差损的提单。除 非经买方授权，否则银行不接受。 ５．按提单格式分类 Ａ．简式提单：没有背面条款。 Ｂ．全式提单：背面有运输条款，说明承运人与托运人之间的责任、义 务、权利、豁免。
商L务OG单O证
6) House Bill of Lading（货运代理人提单） It is given by shipping company or its agent.
第t一ra和ns第s二hip程m船e名nt.。如经某港转运，要显示“VIA X X”字样。在运用集装箱运输方式
时，目前使用“联合运输提单”(COMBINED TRANSPORT B/L)，提单上除列明装货 港，卸货港外，还要列明"收货地"(PLACE OF RECEIPT)，"交货地"(PLACE OF DELIVERY)以及"第一程运输工具"(PRE-CARRIAGE BY)，"海运船名和航次"(OCEAN VESSEL，VOY NO.)。填写卸货港，还要注意同名港口问题，如属选择港提单，就要 在这栏中注明。如伦敦/鹿特丹/汉堡选卸，则在卸货港栏中填上“option London/ Rotterdam/Hamburg”, 收货人必须在船舶到达第一卸货港前在船公司规定时间内通知 船方卸货港，否则船方可在其中任意一港卸货。选择港最多不得超过三个，且应在同 一航线上，运费按最高者计收。
（２）不记名指示提单：注明TO ORDER。 “空白抬头、空白背 书”提单是不记名指示提单的一种。正面写TO ORDER并由托运人作空 白背书。是业务中大量使用的一种。 ４．据有无对货物表面状况的不良批注分类 Ａ．清洁提单。（CLEAN B/L） Ｂ．不清洁提单：（UNCLEAN B/L ）标明货物或包装有差损的提单。除 非经买方授权，否则银行不接受。 ５．按提单格式分类 Ａ．简式提单：没有背面条款。 Ｂ．全式提单：背面有运输条款，说明承运人与托运人之间的责任、义 务、权利、豁免。
商L务OG单O证
6) House Bill of Lading（货运代理人提单） It is given by shipping company or its agent.
商务英语写作4订单和确认函
2018/11/21
8
பைடு நூலகம்
When you are unable to accept the order, you should reply in time either to decline the order or to make a counter-offer. The letter of this kind usually covers these contents: ▼Thanks for the order ▼ Proper reasons to decline the order with regret ▼ Recommendation of other items as a replacement or presentation of counter-offer ▼ Hope to serve the buyer in future.
BUSINESS WRITING
商务英语写作
2018/11/21
1
Chapter 4
Orders and Confirmation Letters
订单与确认函
2018/11/21
2
Orders 订单
An order in trade is defined as ― a request by a customer for a company to supply goods or service‖. It is the result of an offer or a counter-offer with a positive acceptance. An order letter is important and widely used to complete a transaction. Order letters need to be clear and concise to avoid confusion. Besides sufficient information must be provided so that there will be no further questions about the order.
8
பைடு நூலகம்
When you are unable to accept the order, you should reply in time either to decline the order or to make a counter-offer. The letter of this kind usually covers these contents: ▼Thanks for the order ▼ Proper reasons to decline the order with regret ▼ Recommendation of other items as a replacement or presentation of counter-offer ▼ Hope to serve the buyer in future.
BUSINESS WRITING
商务英语写作
2018/11/21
1
Chapter 4
Orders and Confirmation Letters
订单与确认函
2018/11/21
2
Orders 订单
An order in trade is defined as ― a request by a customer for a company to supply goods or service‖. It is the result of an offer or a counter-offer with a positive acceptance. An order letter is important and widely used to complete a transaction. Order letters need to be clear and concise to avoid confusion. Besides sufficient information must be provided so that there will be no further questions about the order.
《商务函电》PPT课件
3
Some letters may contain one or more of the following, which depend on the different situation of each writing requirement: 8 — reference notation 9 — attention line 10 — subject line 11 — enclosure 12 — carbon copy 13 — postscript
each paragra件每ph格一in式段de不首nt同行ed有往an区里d别缩bl，进oc齐。ke头d 式on下e w正it文h 全all部lin齐es左o边n ，the缩le进ft式. 下正文
10
6) Complimentary Close (结束语) There are many ways of complementary close to show respect. It carries no specific meanings. Usually we keep them in pace with the salutation. When the salutation is “Dear sir (s)”, complimentary close will be “yours faithfully, yours sincerely”; when salutation uses “Gentleman (men)”, complimentary close will be “yours truly, truly yours”, etc.
Doctor John Smith, Professor Joyce Gwillian 3) 对认识的男性，可以同时写上职称甚至工作单位，如： Mr. John Smith,
Some letters may contain one or more of the following, which depend on the different situation of each writing requirement: 8 — reference notation 9 — attention line 10 — subject line 11 — enclosure 12 — carbon copy 13 — postscript
each paragra件每ph格一in式段de不首nt同行ed有往an区里d别缩bl，进oc齐。ke头d 式on下e w正it文h 全all部lin齐es左o边n ，the缩le进ft式. 下正文
10
6) Complimentary Close (结束语) There are many ways of complementary close to show respect. It carries no specific meanings. Usually we keep them in pace with the salutation. When the salutation is “Dear sir (s)”, complimentary close will be “yours faithfully, yours sincerely”; when salutation uses “Gentleman (men)”, complimentary close will be “yours truly, truly yours”, etc.
Doctor John Smith, Professor Joyce Gwillian 3) 对认识的男性，可以同时写上职称甚至工作单位，如： Mr. John Smith,
unitOrderandConfirmationLettersPPT课件
2020/2/28
1
Brief Introduction
An order is a demand to buy an exact amount of goods.
Order letters create one half of a contract.
订购信是商业交往中最常用的一种方式。买方 在收到报盘函后，如果认为卖方所报条件可以 接受，便发去订货函。
Unit Eight Order & Confirmation Letters (订单及确认订单)
Introduction
Definition of an order:
An order is a request for the supply of a specific quantity of goods. It may result from the buyers’ acceptance or confirmation of a firm offer made by the sellers or result from the sellers’ acceptance or confirmation of a counter-offer made by the buyers.
2020/2/28
7
Introduction
The following structure can be for your reference in placing an order:
1. Use direct language in the first paragraph to tell the seller of the buyer’s intention to place an order.
《外贸英语函电》Unit 7-订单和执行订单ppt课件
23
1. Placing Orders
4)to confirm one’s order确认订单
很高兴对今早拍发的电报订单确认如下。 We are glad to confirm our cable order dispatched this morning as follows.
24
1. Placing Orders
9
Letter 1
Placing an Order
2. with regard to =in regard to 关于某人或
某事 e.g. With regard to the terms of payment,
we prefer L/C at sight.
3. make up 制作，准备
10
Letter 2
be bound to do sth. 有法律责任，有义务做某事
3
When ordering, an order is needed. An order may be given by letters, fax, telegram message, etc.. Nowadays, the Internet even allow ordering online. However, the buyers usually use printed order forms and the sellers use printed acknowledgements so as to avoid misunderstanding.
28
2. Reply to Orders
3)to be unable (not in a position) to accept one’s order 无法接受某人订单 We regret that we are unable (are not in a position) to accept your order because the goods you ordered are momentarily out of stock.
1. Placing Orders
4)to confirm one’s order确认订单
很高兴对今早拍发的电报订单确认如下。 We are glad to confirm our cable order dispatched this morning as follows.
24
1. Placing Orders
9
Letter 1
Placing an Order
2. with regard to =in regard to 关于某人或
某事 e.g. With regard to the terms of payment,
we prefer L/C at sight.
3. make up 制作，准备
10
Letter 2
be bound to do sth. 有法律责任，有义务做某事
3
When ordering, an order is needed. An order may be given by letters, fax, telegram message, etc.. Nowadays, the Internet even allow ordering online. However, the buyers usually use printed order forms and the sellers use printed acknowledgements so as to avoid misunderstanding.
28
2. Reply to Orders
3)to be unable (not in a position) to accept one’s order 无法接受某人订单 We regret that we are unable (are not in a position) to accept your order because the goods you ordered are momentarily out of stock.
商务英语写作订单与确认函精讲共54页PPT
谢谢！
60、人民的幸福是至高无个的法。— —西塞 罗
61、奢侈是舒适的，否则就不是奢侈 。——CocoCha nel 62、少而好学，如日出之阳；壮而好学 ，如日 中之光 ；志而 好学， 如炳烛 之光。 ——刘 向 63、三军可夺帅也，匹夫不可夺志也。 ——孔 丘 64、人生就是学校。在那里，与其说好 的教师 是幸福 ，不如 说好的 教师是 不幸。 ——海 贝尔 65、接受挑战，就可以享受胜利的喜悦 。——杰纳勒 尔·乔治·S·巴顿
商务英语写作订单Biblioteka 确认函精讲56、极端的法规，就是极端的不公。 ——西 塞罗 57、法律一旦成为人们的需要，人们 就不再 配享受 自由了 。—— 毕达哥 拉斯 58、法律规定的惩罚不是为了私人的 利益， 而是为 了公共 的利益 ；一部 分靠有 害的强 制，一 部分靠 榜样的 效力。 ——格 老秀斯 59、假如没有法律他们会更快乐的话 ，那么 法律作 为一件 无用之 物自己 就会消 灭。— —洛克
Chapter 4 Offer 《外贸英语函电》PPT课件
20
9. “It” in the subject clauses
It is +adj.+that… astonishing, amazing, advisable, appropriate, crucial, desirable, essential, important, imperative, keen, necessary, natural, normal, odd, proper, preferable, strange, sorry, shocked, surprising, urgent, unusual, vital, likely, unlikely, easy, certain
4
firm offer & non-firm offer
firm offer complete, clear, definite and valid
non-firm offer/offer without engagement/free offer reference, incomplete, not final
12
4.dozen
talk nineteen to the dozen - babble on and on/ repeat over and over again/pick at
13
5.skin
deerskin 鹿皮 Beauty is a skin-deep.人不可貌相． The hunter skinned the deer.猎人剥去鹿皮。 In January the pond skins over with ice.一月份池塘覆盖了一层 冰 skin up/go up the rope 爬上绳梯
3
Writing principles of offer
9. “It” in the subject clauses
It is +adj.+that… astonishing, amazing, advisable, appropriate, crucial, desirable, essential, important, imperative, keen, necessary, natural, normal, odd, proper, preferable, strange, sorry, shocked, surprising, urgent, unusual, vital, likely, unlikely, easy, certain
4
firm offer & non-firm offer
firm offer complete, clear, definite and valid
non-firm offer/offer without engagement/free offer reference, incomplete, not final
12
4.dozen
talk nineteen to the dozen - babble on and on/ repeat over and over again/pick at
13
5.skin
deerskin 鹿皮 Beauty is a skin-deep.人不可貌相． The hunter skinned the deer.猎人剥去鹿皮。 In January the pond skins over with ice.一月份池塘覆盖了一层 冰 skin up/go up the rope 爬上绳梯
3
Writing principles of offer
- 1、下载文档前请自行甄别文档内容的完整性，平台不提供额外的编辑、内容补充、找答案等附加服务。
- 2、"仅部分预览"的文档,不可在线预览部分如存在完整性等问题,可反馈申请退款(可完整预览的文档不适用该条件!)。
- 3、如文档侵犯您的权益，请联系客服反馈,我们会尽快为您处理(人工客服工作时间：9:00-18:30)。
30.05.2020
3
Questions？
What is an order？ a request by a customer for a company to supply goods or service
Good-new or bad news？ Good-new
How to get an order？ offer and counter-offer 报盘及还盘
30.05.2020
4
To be effective
Correct Clear Concise Complete Concise Courteous
30.05.2020
5
How to write an effective order letter？
Order letters usually follow the following steps in writing ▼Open with reference to some previous contacts such as catalogue, or phone call, exhibition or trade fair, etc. This helps the reader find out the intention of the letter. ▼Describe the order ▼Mention payment and delivery ▼Express courtesy
500 chests West Lake Longjing Tea – U S$ 2,000 500 sacks Lijiang Languiren Tea – US $ 2,200
30.05.2020
10
We have already applied for import license and letter of credit for this order and will inform you the reference numbers of both as soon as our applications have been approved by the government agencies concerned.
30.05.2020
6
Confirmation letters 确认函
When a company receives an order letter or order form, it often responds with a confirmation letter. Confirmation letter also uses direct order of writing. It must be clear and specific about what is being confirmed or what isWRITING
商务英语写作
30.05.2020
1
Chapter 4 Orders and Confirmation Letters
订单与确认函
30.05.2020
2
Orders 订单
An order in trade is defined as “ a request by a customer for a company to supply goods or service”. It is the result of an offer or a counter-offer with a positive acceptance. An order letter is important and widely used to complete a transaction. Order letters need to be clear and concise to avoid confusion. Besides sufficient information must be provided so that there will be no further questions about the order.
▼Thanks for the order ▼ Proper reasons to decline the order with regret ▼ Recommendation of other items as a replacement
or presentation of counter-offer ▼ Hope to serve the buyer in future.
buyer ▼ Hope for further order
30.05.2020
8
When you are unable to accept the order, you should reply in time either to decline the order or to make a counter-offer. The letter of this kind usually covers these contents:
30.05.2020
7
The letter usually contains the following parts: ▼Thanks for the order ▼ Favorable comment on the items required ▼Assurance of your best attention ▼Other items which may be of interest to the
30.05.2020
9
Sample Analysis
Letter A Placing Order for Tea
Dear Mr. Keynold:
From the samples sent us on July 6th, we have made selections and have the pleasure of handing you the following order, CIF Keelung: