Memo备忘录的写法培训课件
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Memo(备忘录)的写法
Be sure to turn in this information to me by 28 October.
S. J.
Exercise Suppose you are the president of a
company. Write a memo to the vicepresident, Percy White, to notify him the employee’s training on computer and ask him to write a plan.
A memo is usually more direct, concise and less formal than a business letter.
Format
Title
Memorandum/ Memo
Heading
To —— recipient From —— sender Date —— Month Day, Year Subject —— Topic
like you to” before giving instructions.
Avoid over-politeness
Some polite expressions commonly used in business letters will find no place in memos. I would appreciate it very much if you could have the forms filled in and returned to the Administration Office by 12 June 2010. Please be sure to have the forms filled in and returned to the Administration Office by 12 June 2010.
S. J.
Exercise Suppose you are the president of a
company. Write a memo to the vicepresident, Percy White, to notify him the employee’s training on computer and ask him to write a plan.
A memo is usually more direct, concise and less formal than a business letter.
Format
Title
Memorandum/ Memo
Heading
To —— recipient From —— sender Date —— Month Day, Year Subject —— Topic
like you to” before giving instructions.
Avoid over-politeness
Some polite expressions commonly used in business letters will find no place in memos. I would appreciate it very much if you could have the forms filled in and returned to the Administration Office by 12 June 2010. Please be sure to have the forms filled in and returned to the Administration Office by 12 June 2010.
英文Memo备忘录写作指南及范例PPT课件
第8页/共15页
Example 2:
• Memo • To: All clerks • From: Henry (Director of Administrative
Office, Bank of Construction) • Date: April 20, 2011 • Subject: Office Hour Adjustment
第5页/共15页
• 内容：本部门已制定2006年第三季度的销售计划。 将于2006年6月19日下午1：00在本公司会议室开 会，讨论这一计划。并希望各部门经理前来参加。 如不能到会，请提前告知本部门秘书。
• Our department has made the sales plan of the 3rd quarter in 2006. To discuss the plan, a meeting will be held in the Conference Room of our corporation at 1:00 p.m on June 19th, 2006.
Thank you!
第14页/共15页
谢谢您的观看！
第15页/共15页
第7页/共15页
Example 2:
•
假设你是建设银行办公室主任Henry, 请你给银行全体
员工写一则备忘录，时间是2011年4月20，通知银行办公
时间的调整情况：从五月一日起，银行本部上午上班时间不
变，下午改为2：00到6：00。各储蓄所营业时间仍然为8：
00到5：00。望各自遵照执行，如有新的情况，及时与办公
office is in need of a new computer to
handle the ever-increasing mails from
Example 2:
• Memo • To: All clerks • From: Henry (Director of Administrative
Office, Bank of Construction) • Date: April 20, 2011 • Subject: Office Hour Adjustment
第5页/共15页
• 内容：本部门已制定2006年第三季度的销售计划。 将于2006年6月19日下午1：00在本公司会议室开 会，讨论这一计划。并希望各部门经理前来参加。 如不能到会，请提前告知本部门秘书。
• Our department has made the sales plan of the 3rd quarter in 2006. To discuss the plan, a meeting will be held in the Conference Room of our corporation at 1:00 p.m on June 19th, 2006.
Thank you!
第14页/共15页
谢谢您的观看！
第15页/共15页
第7页/共15页
Example 2:
•
假设你是建设银行办公室主任Henry, 请你给银行全体
员工写一则备忘录，时间是2011年4月20，通知银行办公
时间的调整情况：从五月一日起，银行本部上午上班时间不
变，下午改为2：00到6：00。各储蓄所营业时间仍然为8：
00到5：00。望各自遵照执行，如有新的情况，及时与办公
office is in need of a new computer to
handle the ever-increasing mails from
备忘录(memo) PPT课件
her fourth year with SET Branch Company.
2. Donald Bush from the R&D Department. He is in his
second year with our headquarters.
They will be arriving in June 30. please make
目了然； 6. body:在以上书端内容下空一两行写正文（body），语
言简要明了，表达清楚；正文部分可免去称呼和客套语. 7. Reference Initials：有时在正文下空一行处需写上经手人
姓名或姓名首字母；该部分可省略. 8. 有些备忘录如需留副本，可加上cc.( carbon copy，副
11
Memorandum To: General Manager From: Wang Gang, Manager of Rongxin Ex-im Company Date: Sept.3 Re.: Delivery of Goods
Mr. Wang Gang called at 9 a.m. He says they haven’t received our goods so far. We should contact him immediately if we haven’t delivered the goods yet. Otherwise they would have to cancel the order.
arrangement for these two newcomers to have their own
office. Let me know if you need more details.
备忘录(memo)页PPT文档
(d o u b le -s p a c e d )
……………………………………………….
(s in g le -s p a c e d )
……………………………………………….
(s in g le -s p a c e d )
… … … … … … … … … … … ..
Te x t o f the m e m o
Brief introduction 备忘录是一种非正式的公文函件，通常用于在
公司内部快速、有效地传递关于人事任免、会议 通知、公司政策等方面的信息，是公司内部最普 通的书面交流形式。备忘录一般由日期、收件人、 发件人、事由和正文组成，有时也会包括一般书 信里常见的称呼语、结尾敬语和签名，但多数情 况下省略不用。备忘录一般简洁短小，结构清晰、 阅读方便、传递迅速。
头；
3. To:收件人姓名、职务等，可以免写称谓； 4. From:发件人姓名、职务等，免称谓； 5. Subject/ Re.:事由/主题，简要概括征文内容,使收件人一目
了然；
6. body:在以上书端内容下空一两行写正文（body），语言 简要明了，表达清楚；正文部分可免去称呼和客套语.
7. Reference Initials：有时在正文下空一行处需写上经手人姓 名或姓名首字母；该部分可省略.
To:
(d o u b le -s p a c e d )
F ro m : (d o u b le -s p a c e d ) S u b je c t:
T h e o rd e r o f th e s e ite m s m a y in fre q u e n tly v a ry.
(d o u b le -s p a c e d )
法律备忘录写作-legal-memo-writing-0829培训课件
法律备忘录写作大纲1.什么是“IRAC”方法？2.备忘录的目的/功能3.备忘录的结构4.备忘录的写作技巧1. 什么是“IRAC”方法？“IRAC”是一种分析法律问题并组织语言回答法律问题的方法•问题（Issue）--亟待解决的问题•规则（Rule）--法规或判例法中的法律规则•运用（Application）--将上述法律规则运用到事实中•结论（Conclusion）--得出结论3●“IRAC”方法用于备忘录“法律问题的简要回答”和“法律分析”部分的书写●“IRAC”也常用于书写备忘录其他部分2. 备忘录的目的/功能●备忘录用于：•解答法律问题•解决法律纠纷•预测事件的结果●备忘录一般写给律师或者客户●备忘录•具有预测性（能够预测事件的结果）•具有说服力（能够对他人产生影响或提供建议）3. 备忘录的结构●标题（包括金杜律师事务所的logo）●提出问题●简要回答●事实陈述●法律分析●结论（可包含法律建议）（1）标题•日期Date:[日期]•发送至To:[需要备忘录的律师或客户的名字]•来自From:[你自己的名字]•抄送CC:[上级合伙人或资深律师]•编号Matter number:[如有涉及]•主题Subject:[必须简短得概括备忘录的主要内容]•如有必要，须在备忘录上标注“律师-客户保密文件（Attorney-Client Privileged）”、“律师工作成果（Attorney Work Product）”或者“机密的（Confidential）”•标题（范本）备忘录(Memorandum) 金杜律师事务所日期Date： 2013年8月6日发送至To：乔治布什来自From：奥巴马抄送CC：希拉里克林顿主题Subject：依据中国法律约翰史密斯所应承担的忠实勤勉义务（编号：8800568）（2）提出问题•说明需要分析的问题•对于每个单独的问题，需要用单独句子说明•编号列表/项目符号/短句•起始句一般有以下几种：“就你方委托我们分析…法律问题的事宜”“就你方委托我方关于…问题提供法律意见的事宜”“就你方委托我们回答下列问题的事宜…”“根据你方的要求/在年月日的邮件内容…”•选择列出法律问题的合适顺序•“提出法律问题”部分应包含法律和事实的内容•提出问题（范本）提出问题贵司要求我们分析，作为通用汽车有限公司（以下称“通用汽车公司“）的高级行政管理人员，约翰史密斯是否需要对公司承担忠实勤勉的义务？如果史密斯先生需要承担该义务，贵司需要我们进一步分析，史密斯先生利用公司商业机会成立私人公司的行为是否违反忠实勤勉的义务？列出问题a.约翰史密斯作为通用汽车公司的高级行政管理人员，是否需要对通用汽车公司承担忠实勤勉的义务？b.史密斯先生利用通用汽车公司的商业机会成立私人公司的行为是否违反其对通用汽车公司的忠实勤勉义务？（3）简要回答（在备忘录中第一次使用“IRAC”方法）•第一步：陈述结论•第二步：说明相关的法律规则（法律或判例法）•第三步：概括得出该结论的理由•第四步：再次陈述结论•相关技巧：a. 语言简短并切中要点；b. 3句至5句话为宜；c. 篇幅最多占1/3的页面；d. 在书写备忘录时，建议在最后书写该部分的内容；•答案须准确定性：在回答法律问题时，一般不要给出绝对的回答（如，一定是或者一定不是），也不要给出“不知道”或“不清楚”这样的答案。
商务英语写作 备忘录与会议记录PPT课件
Tips for a good memo body (additional):
• The body of the memo carries a clearly structured message, which is often written in short numbered paragraphs. The body, including the subject sentence, should be blocked to the left margin. The body should be written in plain English to present readers with an objective and factual description of the topic.
✓ A memo written to someone less familiar, particularly to someone in a higher position in the company, can be as formal as any formal business letters.
• Memorandum: a Latin word which means “thing to be remembered”. Here it refers to a written record or communication, as in a business office.
4
13
Chapter
Chapter 13
Memos and Minutes
备忘录与会议记录
1
ቤተ መጻሕፍቲ ባይዱ
13
Chapter
Memos and Minutes
• The body of the memo carries a clearly structured message, which is often written in short numbered paragraphs. The body, including the subject sentence, should be blocked to the left margin. The body should be written in plain English to present readers with an objective and factual description of the topic.
✓ A memo written to someone less familiar, particularly to someone in a higher position in the company, can be as formal as any formal business letters.
• Memorandum: a Latin word which means “thing to be remembered”. Here it refers to a written record or communication, as in a business office.
4
13
Chapter
Chapter 13
Memos and Minutes
备忘录与会议记录
1
ቤተ መጻሕፍቲ ባይዱ
13
Chapter
Memos and Minutes
英语应用文写作备忘录省名师优质课赛课获奖课件市赛课一等奖课件
Memos Activities
备忘录（Memos） 备忘录是一种录以备忘旳公文，在公文函件中，它旳等级比较低。它
是企业内部最基本最常用旳一种传递方式，主要是用来提醒、督促对方或 就某个问题提出自己旳意见或看法。在业务上，它一般用来补充正式文件 旳不足。备忘录一般由企业统一制成原则表格。
Sample:The following is a memorandum. Please read and try to understand it.
Cc:Amada, Hamsun
备忘录 收笺人：经理史密斯先生 发笺人：卡尔 日期： 2023年5月6日 事因： 讨论会
为了加强中外合作，将于9月25日上午9点在会议厅召开讨论会， 请做好准备并按时到会。 抄送：安默达，哈姆森
经过上面旳样例，可知备忘录旳基本格式和要求如下：
内容
位置
举例
题目
备忘录本文上面正中央
Sentence patterns about writing memos
I would like to remind you...
我想提醒您……
You are reminded that...
特提醒您……
From...I discovered that...so I suggested 从……我发觉……所以我提议……
Memorandum
收笺人 题目下方左顶格第一行
To: The manager
发笺人 收笺人下方
From: John
日期
发笺人下方
• March 12th,
2023
事因
日期下方
Sales Reports
正文
事因下方（时间、地点、事宜） You are reminded to…
备忘录（Memos） 备忘录是一种录以备忘旳公文，在公文函件中，它旳等级比较低。它
是企业内部最基本最常用旳一种传递方式，主要是用来提醒、督促对方或 就某个问题提出自己旳意见或看法。在业务上，它一般用来补充正式文件 旳不足。备忘录一般由企业统一制成原则表格。
Sample:The following is a memorandum. Please read and try to understand it.
Cc:Amada, Hamsun
备忘录 收笺人：经理史密斯先生 发笺人：卡尔 日期： 2023年5月6日 事因： 讨论会
为了加强中外合作，将于9月25日上午9点在会议厅召开讨论会， 请做好准备并按时到会。 抄送：安默达，哈姆森
经过上面旳样例，可知备忘录旳基本格式和要求如下：
内容
位置
举例
题目
备忘录本文上面正中央
Sentence patterns about writing memos
I would like to remind you...
我想提醒您……
You are reminded that...
特提醒您……
From...I discovered that...so I suggested 从……我发觉……所以我提议……
Memorandum
收笺人 题目下方左顶格第一行
To: The manager
发笺人 收笺人下方
From: John
日期
发笺人下方
• March 12th,
2023
事因
日期下方
Sales Reports
正文
事因下方（时间、地点、事宜） You are reminded to…
Memo(备忘录)的写法
Guidelines
Being direct
Avoid over-politeness
Being direct The common beginning expressions, if any, should be: Please be informed that… Please note that… It has come to my attention that… It has been brought to my notice that… Or simply add “please” or “I would like you to” before giving instructions.
Sample
Firstly, I would like you to design our own in-house computertraining program. We had better classify the employees according to their posts and put them through the program in turn. Secondly, the position will commence at the end of May and will last through to the end of August. Finally, please write up a brief plan, describing your additional ideas and suggestions concerning this training. If you have any questions, please do not hesitate to contact me for more information.
第四章、备忘录的写作ppt课件
MEMO
DATE: October 11th, 2003 TO: Gary Gao, Acting Personnel Manager FROM: Staff SUBJECT: New Hands Required
We need to add four people to our support staff for several reasons. 1、Last week alone four secretaries complained of overwork.
一、备忘录的定义(The definition of Memo)
备忘录有时也称便函，英文全称为 memorandum，缩写为memo，是企业、 商务机构内部同级之间、上下级之间的书 面交际形式。用于传递各种及时消息,备 忘或保留准备将来用的非正式的记事录, 帮助或唤起记忆的记录。
10/31/2018
12
Memo
TO: All Staff FROM: Samuel Johnson, Secretary DATE: 16 June 2002 SUBJECT: Correct Procedure Informed Please follow this procedure for signing in and out. 1. Sign in on your arrival at work. 2. Sign out for lunch and sign in on resuming work.
1、备忘录开头部分的四项基本内容是基 本固定的，但其格式并非一成不变，有时 排列的顺序，前后的位置也有变动。如： To: Date: Subject: From:
MemoPPT
Date: To: From: Subject: CC:
What is the importance of subject line in a memo?
3. Body —— message
Standard parts
Opening segment Discussing segment Closing segment
描述背景情况、任务、问题： 就重点进行更多的说明。 根据备忘录的目的：可以解释为什么有这些变化（背景情 况），或者知道同事如何行动（任务）， 或详细说明本备 忘录要提出的问题（问题）。
Closing segment:
an action statement, requiring action from recipient, or informing action to take.
Being direct
The common beginning expressions, if any, should be: Please be informed that… Please note that… It has come to my attention that… It has been brought to my notice that… Or simply add “please” or “I would like you to” before giving instructions.
LOGO
Definition
Memo
• Short for memorandum , • A simple and efficient message that is used to remind of or draw someone’s attention to certain matters . • A common form of written communication within a company .
memo_writing备忘录PPT教学课件
Closing segment: an action statement, requiring action from recipient, or informing
action to take.
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Guidelines for reference: A memo
also follows the ‘3Cs’ rule (conciseness, clarity and correctness) or possibly one more, ‘courtesy’
Subject—indicate the topic of the memo.
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Sample heading
To: All Staff From: Allen Smith, Administrative Officer Date: November 28, 2005 Subject: Operating Instructions for New
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Functions of a memo
A memo may communicate information, explain new procedures, announce changes, make requests, confirm results, or offer advice.
Different memo formats have been causing confusion between offices and partners. Starting on Monday, December 13th, all memos should be written using the following standard format.
action to take.
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Guidelines for reference: A memo
also follows the ‘3Cs’ rule (conciseness, clarity and correctness) or possibly one more, ‘courtesy’
Subject—indicate the topic of the memo.
2020/12/09
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Sample heading
To: All Staff From: Allen Smith, Administrative Officer Date: November 28, 2005 Subject: Operating Instructions for New
2020/12/09
3
Functions of a memo
A memo may communicate information, explain new procedures, announce changes, make requests, confirm results, or offer advice.
Different memo formats have been causing confusion between offices and partners. Starting on Monday, December 13th, all memos should be written using the following standard format.
备忘录制作教学PPT课件
备忘录 (Memo)
2021/4/8
1
备忘录是一种录以备忘的公文。在公文函件中，它的等 级是比较低的，主要用来提醒、督促对方，或就某个问 题提出自己的意见或看法。在业务上，它一般用来补充 正式文件的不足。它的内 容可以分为以下几项：
书端（Heading）;
收文人的姓名、头衔、地址（Addressee’s Name, Title, Address）；
Regards.
Yours，
2021/4/8
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“remind”一词用法比较多，可以在后面直 接接人或宾格，如“提醒我”译为please remind me.如果提醒某人某事则用remind somebody of something ，也可以在后面加 从句，即“remind sb that”,remind还有一个 意思为“使想起”同样用remind…of…的结构， 应注意与提醒某事区分。
This is further to your memo dated March. 20, 2004, in which you proposed that employees adopt the “punch-in” system.
I fully agree with you that we must increase productivity. As far as your proposal that if the “punch-in” system is adopted, we would have a tighter control over the employees is concerned. However, I don’t think so. I personally think that, to accomplish this, we should give the employees more incentives to work faster. I feel that if we ( the supervisors) could meet with you , we could discuss different possiblilities to create such incentiveness.
2021/4/8
1
备忘录是一种录以备忘的公文。在公文函件中，它的等 级是比较低的，主要用来提醒、督促对方，或就某个问 题提出自己的意见或看法。在业务上，它一般用来补充 正式文件的不足。它的内 容可以分为以下几项：
书端（Heading）;
收文人的姓名、头衔、地址（Addressee’s Name, Title, Address）；
Regards.
Yours，
2021/4/8
6
“remind”一词用法比较多，可以在后面直 接接人或宾格，如“提醒我”译为please remind me.如果提醒某人某事则用remind somebody of something ，也可以在后面加 从句，即“remind sb that”,remind还有一个 意思为“使想起”同样用remind…of…的结构， 应注意与提醒某事区分。
This is further to your memo dated March. 20, 2004, in which you proposed that employees adopt the “punch-in” system.
I fully agree with you that we must increase productivity. As far as your proposal that if the “punch-in” system is adopted, we would have a tighter control over the employees is concerned. However, I don’t think so. I personally think that, to accomplish this, we should give the employees more incentives to work faster. I feel that if we ( the supervisors) could meet with you , we could discuss different possiblilities to create such incentiveness.
(完整版)Memo(备忘录)的写法
Rearrange the word order security system install
Change the part of speech Security system installation
Format
Body: Opening: State or emphasize the purpose
From: your name and job title
Format
Date: current date
Subject: The subject line should be specific and brief.
E.g. “ Mandatory Employee Benefits
Meeting” rather than “Meeting”
If the memo is longer than a page, repeat the “To” line, the date, and the subject line on and add a page
Guidelines
Being direct
Avoid over-politeness
Guidelines
All lines of the memo begin at the left margin.
The text begins two spaces after the subject line.
No closing remark such as ‘Sincerely’ or ‘Best regards’ is necessary.
Thank you for reminding me of the meeting, and I should like to have an overhead projector for the session.
Change the part of speech Security system installation
Format
Body: Opening: State or emphasize the purpose
From: your name and job title
Format
Date: current date
Subject: The subject line should be specific and brief.
E.g. “ Mandatory Employee Benefits
Meeting” rather than “Meeting”
If the memo is longer than a page, repeat the “To” line, the date, and the subject line on and add a page
Guidelines
Being direct
Avoid over-politeness
Guidelines
All lines of the memo begin at the left margin.
The text begins two spaces after the subject line.
No closing remark such as ‘Sincerely’ or ‘Best regards’ is necessary.
Thank you for reminding me of the meeting, and I should like to have an overhead projector for the session.
备忘录(memo) PPT课件
her fourth year with SET Branch Company.
2. Donald Bush from the R&D Department. He is in his
second year with our headquarters.
They will be arriving in June 30. please make
June 12, 2006
Here are the two people transferring from our
headquarters to your branch company on July 1:
1. Caroline Harrison from the Sales Department. She is in
arrangement for these two newcomers to have their own
office. Let me know if you need more details.
5
备忘录写作的语言
❖ 备忘录通常用于以下几种情况： ❖ 第一，向某人某部门提供信息； ❖ 第二，确认在会议或电话中达成的协议或安排； ❖ 第三，落实具体事项； ❖ 第四，提供有关指示、说明或责任的记录。 ❖ 上面提到备忘录的语言应力求简洁、正确，语
Recreation Center at its meeting this morning. We are very
happy to provide facilities that will contribute to the physical
fitness of all our employees.
2
备忘录的主要内容及书写格式如下： 1. 最上端中央写上 “Memo”或 “Memorandum”; 2. Date:日期；有时无此项，日期直接写在右上角或左边开
应用文写作3-2备忘录 Memos
Memos
Summary 1. The definition of a memo
A memo is the short form of the Latin word memorandum. But today it is employed as a kind of communication form inside a company or group, in one word, for inner circulation.
difference 1 difference 2
The Order of the Heading Part:
Memorandum Date: (double-spaced) To: (double-spaced) From: The order of these items (double-spaced) may infrequently vary. Subject: (double-spaced) ………………………………………………. (single-spaced) ………………………………………………. (single-spaced) …………………………….. Text of the memo
2. are commonly used in the world of business writing
Differences: Memos and Letters
memos
are:
almost always used within an organization.
less formal than business letters
Formats of Memos
Two kinds of formats:
block format modified block format
高职英语写作最新版精品课件第8章
Date: January 24, 2005 To: F. Prefect From: A. Dent Subject: My Suggested Revisions to the Local Demolition Schedule
日期：2005年1月24日 致： F. 普里费科特 自： A. 邓特 由：关于地方拆除计划的建议修订案
• 通知可分为书面通知和口头通知两种，通常用 “Notice”、“announcement”作为标题。通知文体一 定要开门见山，简明扼要。书面通知一般包涵标题 、日期、通知事项、时间、地点、具体要求及落款 等内容。口头通知一般只包含通知事项、时间、地 点、具体要求等。
• 其适用于机关、团体或个人以公告的形式向群众提出 某些要求，向公众公开说明某些事情或向他人寻求帮 助，常见的启事有遗失启事、招领启事、更正启事、 寻物启事、征婚启事、开业启事等。
日期：要采用正式的全部拼写。在有些国家， “12/01/98”是指“1998年12月1日”，而在其他国家却 是“1998年1月12日”。 致和自：通常，省去诸如“教授”或“先生”这类头衔。“ 自：”后面写你名字的首字母大写，然后接你的姓。 事由：要具体。
2．备忘录目的（Purpose）：阐明写作原因。采 用回答记者问题的方式，回答：who，what，when ，where and why。 二、范文：
第二节 电子邮件(E-mail)
• 电子邮件是网上传递信息的方式，电子邮件使用方 便、传播快捷，可一信多发，现在越来越多的人使 用电子邮件来交流。
• 一．电子邮件常见格式： • 二．写作要领 • 三．范文
第三节
通知和启事
（notice&announcement）
• 通知、启事是向公众说明或传达某种信息的简短文 字，具有语言简洁，篇幅短小，内容具体明确的特 点。
日期：2005年1月24日 致： F. 普里费科特 自： A. 邓特 由：关于地方拆除计划的建议修订案
• 通知可分为书面通知和口头通知两种，通常用 “Notice”、“announcement”作为标题。通知文体一 定要开门见山，简明扼要。书面通知一般包涵标题 、日期、通知事项、时间、地点、具体要求及落款 等内容。口头通知一般只包含通知事项、时间、地 点、具体要求等。
• 其适用于机关、团体或个人以公告的形式向群众提出 某些要求，向公众公开说明某些事情或向他人寻求帮 助，常见的启事有遗失启事、招领启事、更正启事、 寻物启事、征婚启事、开业启事等。
日期：要采用正式的全部拼写。在有些国家， “12/01/98”是指“1998年12月1日”，而在其他国家却 是“1998年1月12日”。 致和自：通常，省去诸如“教授”或“先生”这类头衔。“ 自：”后面写你名字的首字母大写，然后接你的姓。 事由：要具体。
2．备忘录目的（Purpose）：阐明写作原因。采 用回答记者问题的方式，回答：who，what，when ，where and why。 二、范文：
第二节 电子邮件(E-mail)
• 电子邮件是网上传递信息的方式，电子邮件使用方 便、传播快捷，可一信多发，现在越来越多的人使 用电子邮件来交流。
• 一．电子邮件常见格式： • 二．写作要领 • 三．范文
第三节
通知和启事
（notice&announcement）
• 通知、启事是向公众说明或传达某种信息的简短文 字，具有语言简洁，篇幅短小，内容具体明确的特 点。
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We need an update on those employees in your department who are participating in the company stock option plan.
Please list the names of those who are currently participating and their years of service. Also list anyone who will be eligible for participation next year.
Format
Memorandum
To : Iris Anderson, Trust Officer From : Sam Jones, Payroll Accounting Date : 23 October 2009 Subject : Request for Update on Stock Option Participation
you to” before giving instructions.
Avoid over-politeness
Some polite expressions commonly used in business letters will find no place in memos. I would appreciate it very much if you could have the forms filled in and returned to the Administration Office by 12 June 2010. Please be sure to have the forms filled in and returned to the Administration Office by 12 June 2010.
From: your name and job title
Format
Date: current date
Subject: The subject line should be specific and brief.
E.g. “ Mandatory Employee Benefits
Meeting” rather than “Meeting”
Memo备忘录的写法
LOGO
Format
Title
Memorandum/ Memo
Heading
To —— recipient From —— sender Date —— Month Day, Year Subject —— Topic
Body
Opening Discussing Closing
How to write a subject line Write a complete sentence The company is going to install a new
security system.
Omit all the unnecessary words Install a new security system
Format
To: recipients’ names and job titles
E.g. To: David Lin, Sales Manager
It is usually not necessary to use Mr., Mrs., Miss or Ms. unless the memo is very formal.
Discussion: Reasons, details or explanations that support
the main idea.
Closing: A requirement or informing action to take.
Use separate paragraphs to present ideas: each paragraph should concentrate on one idea.
Rearrange the word order security system install
Change the part of speech Security system installation
Format
Body: Opening: State or emphasize the purpose
If the memo is longer than a page, repeat the “To” line, the date, and the subject line on and add a page number to subsequent pages.
Guidelines
Being direct
Thank you for reminding me of the meeting, and I should like to have an overhead projector for the session.
I have been informed of the meeting and would ask for an overhead projector for the session.
Guidelines
All lines of the memo begin at the left margin.
The text begins two spaces after the subject line.
No closing remark such as ‘Sincerely’ or ‘Best regd over-politeness
Being direct
The common beginning expressions, if any, should be:
Please be informed that… Please note that… It has come to my attention that… It has been brought to my notice that… Or simply add “please” or “I would like
Please list the names of those who are currently participating and their years of service. Also list anyone who will be eligible for participation next year.
Format
Memorandum
To : Iris Anderson, Trust Officer From : Sam Jones, Payroll Accounting Date : 23 October 2009 Subject : Request for Update on Stock Option Participation
you to” before giving instructions.
Avoid over-politeness
Some polite expressions commonly used in business letters will find no place in memos. I would appreciate it very much if you could have the forms filled in and returned to the Administration Office by 12 June 2010. Please be sure to have the forms filled in and returned to the Administration Office by 12 June 2010.
From: your name and job title
Format
Date: current date
Subject: The subject line should be specific and brief.
E.g. “ Mandatory Employee Benefits
Meeting” rather than “Meeting”
Memo备忘录的写法
LOGO
Format
Title
Memorandum/ Memo
Heading
To —— recipient From —— sender Date —— Month Day, Year Subject —— Topic
Body
Opening Discussing Closing
How to write a subject line Write a complete sentence The company is going to install a new
security system.
Omit all the unnecessary words Install a new security system
Format
To: recipients’ names and job titles
E.g. To: David Lin, Sales Manager
It is usually not necessary to use Mr., Mrs., Miss or Ms. unless the memo is very formal.
Discussion: Reasons, details or explanations that support
the main idea.
Closing: A requirement or informing action to take.
Use separate paragraphs to present ideas: each paragraph should concentrate on one idea.
Rearrange the word order security system install
Change the part of speech Security system installation
Format
Body: Opening: State or emphasize the purpose
If the memo is longer than a page, repeat the “To” line, the date, and the subject line on and add a page number to subsequent pages.
Guidelines
Being direct
Thank you for reminding me of the meeting, and I should like to have an overhead projector for the session.
I have been informed of the meeting and would ask for an overhead projector for the session.
Guidelines
All lines of the memo begin at the left margin.
The text begins two spaces after the subject line.
No closing remark such as ‘Sincerely’ or ‘Best regd over-politeness
Being direct
The common beginning expressions, if any, should be:
Please be informed that… Please note that… It has come to my attention that… It has been brought to my notice that… Or simply add “please” or “I would like