英文备忘录格式

1.＊收件人姓名、职务；

＊发件人姓名、职务；

＊保密级别：分为三类 top secret, secret, confidential, 一般备忘录不用保密，这一栏就空着；

＊文件编号：发件人方文件编号和收件人方文件编号；

＊发件日期；

＊备忘录标题线；

＊正文；

＊签名、职务；

＊誊写备忘录的人和打字员姓名首字母缩写；

＊附件数目；

＊抄送：如果送给收件人以外的人时要注明。

写备忘录时要注意以下几点：

(1) 第一句话就要明白交代写此备忘录的目的。

(2) 备忘录中交代的事情应该简明扼要，一段话说明一个意思。

(3) 如在备忘录中通知信息，语言一定要准确，避免产生歧义。

(4) 最后要用一句话总结，强调读备忘录的人要尽快做出反应。

To: Mr. ____ (name)

From: ____ (name)

Date: ____ (date)

Subject: ____

(Salutation)

I would like to remind you that our office is badly in need of ____

(product’s name). I hope that you will pay attention to this problem

and solve it as soon as possible.

(Complimentary Close)

Signature: ____

2.(1)

(2)必背模版句型

I have the honor to inform you that...

我很荣幸地通知您……

I would like to remind you that our office is in want of a new English typewriter.

我想提醒您一下，我们办公室急需一部英文打字机。

I have several proposals for cutting down the cost.

关于降低成本我有几个建议。

In response to your request for... I have to inform you that we can not approve it.

对于你……的请求，我不得不告诉你我们不能批准。

This is further to your memo dated June 6, 2006, in which you proposed that employees adopt the “punch in” system.

回复你2006年6月6日关于员工实行打卡考勤制度的备忘录。

The board of directors approved your proposal at the meeting last week.

董事会在上周的会议上通过了你的建议。

I believe these changes will decrease the product cost.

我相信这些改革会降低成本的。

Please let me know your response to these suggestions.

我想知道你对于这些建议的看法。

Please feel free to contact me if you need further information.

如果需要更多信息请随时与我联系。

I highly appreciate your considerations to these proposals.

我期待你能考虑一下这些建议。

3.必背经典范文

To: Carl Fowler

From: Jane Larson

Subject: Scheduling the film

Date: March 13, 2006

Dear sir:

We’d better rearrange the showing schedule for next week’s film.

As you know, we are going to show the film, The Smiths, next week in the projection room, which holds only fifty people comfortably without overcrowding. It is not big enough for the whole staff to see the film at the same time. So I suggest we show the film in different times. For example, we can arrange 40 people to see the film there on Tuesday at 3:00 ., and the remaining 40 on Thursday at the same time.

If there’s any problem about this arrangement, please let me know.

Jane Larson

C. Stan Clark

译文

收件人：卡尔·福勒

发件人：简·拉森

主题：电影日程安排

日期：2006年3月13日

我们最好能够重新安排下周电影的播放时间。

你知道我们打算下周在放映厅播放《史密斯夫妇》这部电影，但放映厅只能同时容纳50人。我们的员工不能同时看电影。所以我建议在将放映时间选在不同时段。比如，40人在周二下午3点在那里看这部影片，剩下的40人在周四同一时间同一地点观看。

如果对此安排有什么问题请通知我。

简·拉森

抄送：斯坦·克拉克

TO: AAA, Sales Manager

FROM: XXX, Personnel Manager

DATE: May 4, 2000

SUBJECT: Applicants for Sales Post

Attached are the resumes and certificates of four applicants who have applied f or yourdepartment position.

Please evaluate these applicants and then recommend people you want to intervie w tome. As soon as I have the names, I will make arrangement for the interview s.

XXX