实用文秘英语-会务管理

第三节会务管理

一、谈论会议准备情况

1.常用词句

The room is ready for the meeting and here is the final agenda. 灰常已布置好了，这是会议的正式议程。

I have given the committee members informal notice of the meeting, either by telephone or by memo. 我已通过电话或便函将此会议非正式地通知了每位委员。

Miss Chen, Are you getting everything ready for the meeting? 陈小姐，有关开会的事情都准备好了吗？

Mr. Kent, would you like to exchange some ideas with Mr. Brent before next week’s meeting? 肯特先生，在下周开会前，你是否想与布伦特先生交换一下意见？

2.范例

实例

K: Miss Chen, the meeting is scheduled from 2:00 this afternoon. Have you made the necessary arrangement?

S: Yes, Mr. Kent. We’ll use the conference room for the meeting.

K: That’s fine. The meeting is very important. Where shall the guests be received before the meeting begins.

S: In the dining room. It’s spacious there.

K: OK, How would you seat our guests, Miss Chen?

S: We’ve prepared name cards to be put on the conference table for guests to sit by. What time would you like refreshments served, Mr. Kent?

K: Well, after my report there’ll be an interval for rest and refreshments.

S: All right. I see.

译文：

K: 陈小姐，会议计划在今天下午20:00开始。你作好安排了吗？

S: 是的，肯特先生。我们使用会议室开会。

K: 那很好。这个会议很重要。开会前在哪里接待来宾？

S: 在餐厅，那里比较宽敞。

K: 好的。你怎么安排来宾就座呢，陈小姐？

S: 我们已经准备了姓名卡片放在会议桌上，让来宾按此就座。您希望什么时候供应点心，肯特先生？

K: 哦，在我报告后休息时间供应点心。

S: 好吧。我明白了。

二、安排会务活动

1.常用词句

Please put the minute book, draft of the resolutions, agenda of the meeting, paper and pencil on the desks of all the board members. 请将会议记录本、决议草案、会议议程、纸盒铅笔放在

每位代表的桌子上。

We’ve prepared name cards to be put on the conference table for guests to sit by. 我们已经准备好了姓名卡片放在会议桌上，让来宾按此就座。

Please serve tea and biscuits for the members. 请为会议提供茶水和点心。

Please take notes of the meeting and summarize the discussions. 请做好会议记录，并写出会议讨论总结。

2.范例

实例

K: Miss Chen, the monthly executive committee meeting is planned for the next week. Were the members notified?

S: Yes, sir. I have given the committee members informal notice of meeting, either by telephone or by memo.

K: Have you prepared the agenda, Miss Chen?

S: Yes, Sir. Here is a copy.

K: Have you prepared the minutes book, a copy of the by-laws and the charter, and the drafts of the resolutions?

S: Yes, sir. I have provided all the necessary material. I have also prepared a meeting memo.

K: Excellent. After the meeting has been adjourned, please inform the interested parties of any action taken. Write up the official notice in duplicate.

译文：

K: 陈小姐，每月一次的执行委员会会议定于下星期召开，所有的委员你都通知到了吗？

S: 都通知到了，先生。我已经打电话或些便函就此会议非正式地通知了每个委员。

K: 陈小姐，会议的议程准备好了吗？

S: 准备好了，先生。这是一份复印本。

K: 会议记录本、公司的内部章程、凭照以及决议草案都准备好了吗？

S: 是的，先生。我已经通过了所有的必须材料，我还准备了会议备忘录。

K: 好极了。休会后，请你把所有安排事宜告知各有关方面。写出正式通知一式两份。

三、会议通知

1.常用词句

The meeting will be held at the Grand International Hotel. 这次会议将在国际大饭店举行。

You are expected to attend the conference. 希望您能词句这次会议。

All the non-executive directors will be present at the meeting. 所有的非执行董事都要参加这次会议。

We will hold a meeting to decide the long-term plan of this company. 我们将举行一次会议，确定公司的长期计划。

The auditors will meet at 3 p.m. on Friday, December 21, in the Lincoln Room. 审计师们将于12月21日星期五下午3:00在林肯会议室举行一次会议。

The purpose of this meeting is to make the following decisions. 这次会议的目的是要对一下事项作出决定。

The meeting has been rescheduled for June 3. 这次会议已改在6月3日召开。