Memo备忘录的写法

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The common beginning expressions, if any, should be:
Please be informed that… Please note that… It has come to my attention that… It has been brought to my notice that… Or simply add “please” or “I would
Memos
备忘录
LOGO
Definition
Memorandum, memo for short, is a written message sent by one person to another or a group of people within the same organization.
Discussion: Reasons, details or explanations that support
the main idea.
Closing: A requirement or informing action to take.
Use separate paragraphs to present ideas: each paragraph should concentrate on one idea.
Body
Opening Discussing Closing
Format
To: recipients’ names and job titles
E.g. To: David Lin, Sales Manager
It is usually not necessary to use Mr., Mrs., Miss or Ms. unless the memo is very formal.
Thank you for reminding me of the meeting, and I should like to have an overhead projector for the session.
I have been informed of the meeting and would ask for an overhead projector for the session.
Rearrange the word order security system install
Change the part of speech Security system installation
Format
Body: Opening: State or emphasize the purpose
If the memo is longer than a page, repeat the “To” line, the date, and the subject line on and add a page
Guidelines
Being direct
Avoid over-politeness
like you to” before giving instructions.
Avoid over-politeness
Some polite expressions commonly used in business letters will find no place in memos. I would appreciate it very much if you could have the forms filled in and returned to the Administration Office by 12 June 2010. Please be sure to have the forms filled in and returned to the Administration Office by 12 June 2010.
A memo is usually more direct, concise and less formal than a business letter.
Format
Title
Memorandum/ Memo
Heading
To —— recipient From —— sender Date —— Month Day, Year Subject —— Topic
Guidelines
All lines of the memo begin at the left margin.
The text begins two spaces after the subject line.
No closing remark such as ‘Sincerely’ or ‘Best regards’ is necessary.
How to write a subject line Write a complete sentence The company is going to install a new
security system.
Omit all the unnecessary words Install a new security system
From: your name and job title
Format
Date: current date
Subject: The subject line should be specific and brief.
E.g. “ Mandatory Employee Benefits
Meeting” rather than “Meeting”
Format
Memorandum
To : Iris Anderson, Trust Officer From : Sam Jones, Payroll Accounting Date : 23 October 2009 Subject : Request for Update on Stock Option Participation