备忘录写作memo-business writing 2

Confirm results
3.2.1 Memorandums
Memorandum
To: All Staff / Section Heads / Winfield Johnson From: Mike Print,Sales Manager/David Smith, Administrative Officer Date: May 12, 2005 Subject: Planning of Work Schedules July-December Instructions for New Safes Add New Machines and Operators ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Elements
1.-------------------------------------------------------------------------2.-------------------------------------------------------------------------3.--------------------------------------------------------------------------
Introduction letters
3.2.1 Memorandums
◆Used for internal communication Used for immediate communication
memo
Communicate information Explain new procedures Announcement Make requests Offer advice
3.2.2 Minutes:
the record of a meeting or a dialogue
factual
brief
Devoid of editorial opinion and comments
Minutes of a Monthly Meeting of Board of Directors (Formal)
content
Minutes of a Monthly Meeting of Board of Directors (Formal)
Minutes of a Monthly Meeting of Board of Directors (Agenda)
Time: March5,2004, 2:30 p.m. Place: Meeting Room, fifth floor, International Trade Building Participants: All the directors Elements Absent with regrets: Chairman: Chairman of the board, Mr. Louis Minutes keeper: Lily Agenda: 1.-------------------------------------------------------------------------2.-------------------------------------------------------------------------3.-------------------------------------------------------------------------1.-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------2.-----------------------------
3.2.1 Memorandums
(SAMPLE 2)
Memorandum
To: All Staff From: Mike print, Personnel Manager Date: July 10, 2003 Subject: Staff Discount Employees are entitled to a 12% discount on books at any of our branches. To obtain a discount, simply present your discount card so that your staff number is keyed in with each purchase. You may collect your employee discount card at my office.
3.2. Memorandums & Other Office Daily Routines
Office Daily Routines
memorandum
Meeting minutes
Activity schedules Notices&posters
certificates
ห้องสมุดไป่ตู้Notes & bills
3.2.1 Memorandums
(exercise 1)
Suppose you work for a company which produces washing machines. You are filing orders of the goods from clients and find that the price in the spring catalogue ($123.67plus tax and shipping) is different from that in the department records ($132.67 plus tax and shipping). Write a short memo to Mr.Jury Antonio ,the sales manager: Tell him what you have found; Ask which is the correct price; Ask for a prompt reply; Write 30-40 words in your memo.
3.2.1 Memorandums
(exercise 2 )
人力资源部经理写了一份备忘录给他的部门主管，大 致内容如下：你需要的公司员工上一年度缺勤情况的统计 数据提供给你，请就此份统计数据于2月8日前提交相关的 报告，如有任何问题可以直接同我联系。
3.2.1 Memorandums
(exercise 2 )
3.2.1 Memorandums (exercise 3)
(Printed Material)
MEMORANDUM To: Mary From: Eileen Date: Subject: Regarding Arrangement of Mr. Douglas’ Visiting Mr. Douglas, president of Goldsmith Company is coming to visit our electronic component factories. Please make certain of his exact arrival date, therefore you can reserve a hotel room for him. In the meantime, make out a visiting timetable, please.
Memorandum
To: Miss Lily From: Sonia Louis, Human Resources Manager Date: Feb 1st, 2006 Subject: Statistics on Staff Absenteeism The statistics on staff absenteeism of last year ,which you asked for are attached. Please forward me a copy of the report you prepare from these statistics before Feb 8 . If you would like to discuss with me , you can contact me directly.
3.2.1 Memorandums
To: Mr. Blacks From: Mike print,Sales Manager Date: July 16, 2005 Subject: Statistics on Total Sales in May
(SAMPLE 1)
Memorandum
The statistics on total sales in May that you asked for are attached. These figures are for the last month. If you want to know the sales details of each department, you can contact me directly. Please give me a copy of the report you prepare from these statistics before 20 July.
3.2.1 Memorandums
(exercise 1 )
Memorandum
To: Mr. Jury Antonio, Sales Manager From: Eileen Date: March 10, 2006 Subject: Confirm The Correct Price of Goods I am filing orders of the washing machines from clients . I found that the price in the spring catalogue is $123.67(plus tax and shipping), but the price in the department records is $132.67(plus tax and shipping).So I want to know which is the correct price for the clients. Please give me your reply as soon as possible so that I can finish the orders. Thank you!
Time: March5,2004, 2:30 p.m. Place: Meeting Room, fifth floor, International Trade Building Participants: All the directors Absent with regrets: content Chairman: Chairman of the board, Mr. Louis Minutes keeper: Lily